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General Information

Salary
The national salary range is £58,511 - £65,329, London salary range is £63,343 - £70,725. Your salary will be dependent on your base location
Working Pattern
Full Time
Vacancy Approach
External
Location
Bristol, London, Newmarket, Norwich, Oxford, Wellington (Somerset)
Region
East of England, Kent, Surrey & Sussex, South Central, South East, South West
Closing Date
16-Jun-2026
Post Type
Fixed Term
Civil Service Grade
Grade 7
Number of jobs available
1
Reserve List
12 Months
Job ID
18342

Descriptions & requirements

Job description

Please note: This role supports delivery across the South region. If successful, your base location can be agreed closer to your start date, taking into account both your home location and the available office bases within the region.

For further information on potential base locations, please visit the link below: 

HMPPS sites map - Google My Maps

Overview  

The MoJ Property Directorate is a customer focused organisation that enables our customers to perform their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies. 

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP.  We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate. 

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate. 

Team Overview 

The role is based within the Property Service Team.  While working directly with the PS Director, a member of the Senior Management Team (SMT), the post holder will also be responsible for supporting the Senior Team across the Property Services Programmes functions.   

Job Description, Duties and Responsibilities  

Responsibilities will include the following:  

Specific responsibilities of the role:  

•        Leadership and line management responsibility for the Regional Support team members who have responsibility and oversight of a range of prison and probation management tasks and accountable for work delivered within regions. 

•        Managing, prioritising and supporting the high volume of work and demands of the Property Services Director and ensuring that the Heads of Property Operations receive support and advice on a range of activities. 

•        Accountable for oversight of the contract management tool (CEMAR) which will include carrying out an approval role for all notices transacted through the system and being accountable to ensure that all contractual notices are being addressed by both the business and Service Providers. 

•        Accountable for contributing to the annual Property business plan and objectives, working with the Head of Governance, Performance and Assurance to ensure they complement and feed into the wider directorate priorities. 

•        Commissioning and preparing papers (including quality assurance) appropriately for meetings and ensuring the Director has all papers and is briefed on any issues prior to meeting attendance. 

•        Act as the person responsible for MOJ regarding Pre-Appointment Security Vetting Checks for Approved Escort and Prison Maintenance Workers, liaising with the Directorate of Security and leading on matters requiring escalation. 

•        Accountable for the monthly validation and submission of the Service Provider payment 

application. 

•        Responsible for financial oversight and reporting of all Property Services (Prisons and Probation) allocated budgets including project related work, highlighting areas of concern to the Director, Heads of Property Operations and the FBP. 

•        Facilitate and Chair regular Change Board meetings to ensure all the relevant 

governance is in place for additional works that fall outside the scope of the contract. 

•        Accountable for the completion of the Gold Scorecard reports and the timely reporting, co-ordination and analysis of assurance and performance reporting on behalf of the Director. 

•        Accountable for the KPI escalation process, ensuring that escalations are resolved with 

the Service Provider in a timely manner.  

Skills and Experience   

Essential –

The post requires you to be a highly organised individual with excellent prioritisation skills and a keen eye for detail.  You should be an excellent communicator; proactive and flexible, managing demanding workloads and competing priorities; confident to challenge senior leaders; have experience working in fast-paced business environments 

Highly Desirable - 

·       Awareness of Government Property Profession 

·       Awareness and knowledge of Property and Programme Project Management 

·       Team management and leadership 

Qualifications 

No qualifications required. 

Behaviours 

We will assess you against these behaviours during the selection process: 

Making Effective Decisions

 Working Together

Delivery at Pace

Managing a Quality Service

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home. We offer flexible working as a benefit to employees where the business needs allow. This role will involve some hybrid working with travel to other sites as and when required.

Flexible working hours  

The Property Directorate offers a flexible working system in many teams.  

Requests for reduced hours contracts will be considered in line with business needs. 

This post is advertised as Fixed Term Appointment and Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Please note that external candidates will be offered Fixed Term contracts for 12 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.

If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace,  visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and- diversity 

Non-civil servants will start on the pay band minimum.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale.  This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). 

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 18342

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference

Application form stage assessments

Experience
We will assess your experience for this role via the following methods
CV or Work History, Statement of Suitability
Statement of Suitability
Guidance for the Statement of Suitability
A 750 word Statement of Suitability along with your CV is required. This statement should clearly demonstrate how your skills and experience align with the job description, highlighting your relevant experiences and skills to allow us to effectively evaluate your application. Please note that this Statement of Suitability and CV will be scored and assessed as part of the selection process. If the statement of suitability does not meet the requirements, or is not provided, candidates will be automatically rejected.
Evidence of Experience
CV or Work History, Statement of Suitability

Interview stage assessments

Interview Dates
Interview dates to be confirmed.
Behaviours
Making Effective Decisions
Working Together
Delivering at Pace
Managing a Quality Service
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.
Level of security checks required
Security Clearance (SC)

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on appropriate and inappropriate use.