MoJ Property Directorate Role Profile

Position	Head of Property Service Regional Support Team
Location	South Region
Band	Grade 7
Contract Type	Fixed Term Appointment

Overview

The MoJ Property Directorate is a customer focused organisation that enables our customers to perform their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The role is based within the Property Service Team. While working directly with the PS Director, a member of the Senior Management Team (SMT), the post holder will also be responsible for supporting the Senior Team across the Property Services Programmes functions.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

Specific responsibilities of the role:

• Leadership and line management responsibility for the Regional Support team members who have responsibility and oversight of a range of prison and probation management tasks and accountable for work delivered within regions.

• Managing, prioritising and supporting the high volume of work and demands of the Property Services Director and ensuring that the Heads of Property Operations receive support and advice on a range of activities.

• Accountable for oversight of the contract management tool (CEMAR) which will include carrying out an approval role for all notices transacted through the system and being accountable to ensure that all contractual notices are being addressed by both the business and Service Providers.

• Accountable for contributing to the annual Property business plan and objectives, working with the Head of Governance, Performance and Assurance to ensure they complement and feed into the wider directorate priorities.

• Commissioning and preparing papers (including quality assurance) appropriately for meetings and ensuring the Director has all papers and is briefed on any issues prior to meeting attendance.

• Act as the person responsible for MOJ regarding Pre-Appointment Security Vetting Checks for Approved Escort and Prison Maintenance Workers, liaising with the Directorate of Security and leading on matters requiring escalation.

• Accountable for the monthly validation and submission of the Service Provider payment

application.

• Responsible for financial oversight and reporting of all Property Services (Prisons and Probation) allocated budgets including project related work, highlighting areas of concern to the Director, Heads of Property Operations and the FBP.

• Facilitate and Chair regular Change Board meetings to ensure all the relevant

governance is in place for additional works that fall outside the scope of the contract.

• Accountable for the completion of the Gold Scorecard reports and the timely reporting, co-ordination and analysis of assurance and performance reporting on behalf of the Director.

• Accountable for the KPI escalation process, ensuring that escalations are resolved with

the Service Provider in a timely manner.

Skills and Experience

Essential -

The post requires you to be a highly organised individual with excellent prioritisation skills and a keen eye for detail. You should be an excellent communicator; proactive and flexible, managing demanding workloads and competing priorities; confident to challenge senior leaders; have experience working in fast-paced business environments

Highly Desirable -

• Awareness of Government Property Profession

• Awareness and knowledge of Property and Programme Project Management

• Team management and leadership

Qualifications

No qualifications required.

Behaviours

We will assess you against these behaviours during the selection process:

• Making Effective Decisions

• Working Together

• Delivery at Pace

• Managing a Quality Service

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home. We offer flexible working as a benefit to employees where the business needs allow. This role will involve some hybrid working with travel to other sites as and when required.

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This post is advertised as Fixed Term Appointment and Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Please note that external candidates will be offered Fixed Term contracts for 12 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.

If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and- diversity

Non-civil servants will start on the pay band minimum.