Ministry of Justice

Position

Technical Change Manager

Location

National

Band

Grade 7

Contract Type

Permanent

Overview

The Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – this is hosted by the Ministry of Justice, and includes the estate of the Home Office, Prisons, Probation, MoJ HQ and Arm’s Length Bodies.

We provide specialist services including facilities management, health & safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who work in support of the entire Directorate. Each of our partners is supported by account management teams; we are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone.

We work closely with our cluster partners and the Government Property Agency, encouraging healthy collaboration and driving a professional service delivery approach. We strive for professional membership in our Directorate, encouraging our people to join the Government Property Profession.

We continue to deliver new ways of working across the estates cluster – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing, more dynamic and flexible work space, while driving down the cost of the estate.

Team Overview

The Technical Services team is responsible for technical standards, BIM, information management, CAD, digital construction and modern methods of construction. Our standards ensure that all new build and refurbishment construction projects conform with Health, Safety, Security and Legislative requirements that are not mandated elsewhere or where our specific build type has a different requirement. We liaise closely with the business to ensure our standards are appropriate and up-to-date.

We are also responsible for the successful implementation of digital construction including Building Information Modelling (BIM) which is critical as part of the Cabinet Office’s implementation of Government Construction Strategy. As a pathfinder organisation, the development of digital construction capability, including our Digital Twin pilot programme, is highly visible at Cabinet Office level and informs the digital construction and BIM strategy of other Government and non-government organisations.

This role sits within the Technical Standards division of the team.

Job Description, Duties and Responsibilities

The Technical Change Manager takes the lead in developing, shaping and contributing to the strategic direction and associated change in the way our standards, specifications and design guides are produced. The role will need to look at a range of subjects: sustainability, standardisation and further digitalisation of our design information:

•          Co-ordinate and project manage cross discipline projects to develop new design guides and specifications, ensuring that subject matter experts are aligned in their approach;

•          Being the lead liaison between the Technical Standards Team, the Climate Change and Sustainability Unit, Project Delivery and Property Services teams, ensuring their policies and requirements are reflected in our standards where appropriate;

•          Liaise with the BIM, digital and other specific teams to create standards and guidance that are aligned with digital strategy;

•          Develop guidance and templates for producing new technical standards to ensure that the approach is aligned across the team;

•          Lead on business improvement initiatives, taking an innovative approach to solve a range of problems across the team;

•          Lead on the continued digitalisation of our standards, ensuring that the approach aligns with broader strategies including the Information Management Strategy, Digital Strategy, MMC strategy and other team and organisational priorities;

•          Arrange and set communication plans to ensure stakeholders are consulted on changes being proposed to our standards and that users are aware of changes and how they apply to them;

•          Identify trends and future needs for standards, creating a plan to establish or amend as required and managing the process to completion;

•          Ensure a consistent and validated approached to, and application of, sustainability related aspects of technical standards across the portfolio;

•          Attend and represent the Team and/or MoJ Property at other internal and external boards and groups as necessary;

•          Deliver projects to maintain and develop the technical standards library, aiming at continuous improvement in construction standards;

•          Contribute to the updating and writing of Technical Specifications and Design Guidance in your subject areas, drawing on the expertise of other Team members as necessary;

•          Act as main owner of the Property Design Hub – the digital platform for hosting the technical standards – leading on its promotion, and working closely with the digital team to drive its continued development;

•          Lead on procurement of software and suppliers that support the development of our standards.

•          You should have the ability to use evidence to make decisions

•          Be comfortable presenting in front of an audience

Expectations of post holder in executing the role:

 •         Post Holders are expected to display a commitment to Continuous Improvement, leading change, and improving performance. All those appointed to new roles in the team must be wholeheartedly committed to these principles and evidence this in their application.

•          Strong leadership is a critical element of this role, as is the ability to prioritise and manage a workload, analyse complex information, present recommendations and make effective decisions.

•          Post Holders must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies.

•          The Senior Leadership Team expects all leaders with the team to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

Additional Information

•          The post holder must have or be happy to apply for an enhanced CTC level of security clearance.

Travel Requirements

The role will involve occasional travel to sites throughout England and Wales and will include some overnight stays.

Skills and Experience 

Essential

•          You must have knowledge and experience in a technical construction environment – (assessed by CV)

•          You must have experience in using or creating technical standards, specifications and design guides – (assessed by CV)

•          You must have a strong digital awareness and understanding of digital construction and design (assessed in statement of suitability)

•          You must have strong written and oral communication skills (assessed in statement of suitability)

•          You should have experience of analysing technical information and data (assessed in statement of suitability)

•          You should have good stakeholder management skills and be able to confidently deal with senior management, delivery colleagues and supply chain (assessed in statement of suitability)

•          You should have the ability to both lead collaborative working and work collaboratively (assessed via Leadership Behaviour)

•          Strong IT proficiency and ability to quickly learn and adapt to new software. (assessed in CV)

•          Qualification – You must hold a degree or recognised chartership in a construction related discipline (assessed via evidence uploaded)

Government Property Profession (GPP) Competencies – Senior Practitioner level

The GPP Competency Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels.  Details of the GPP Competency Framework can be found at https://www.gov.uk/government/publications/government-property-profession-competency-framework .

•          Strategic planning – Practitioner

•          Sustainability – Working

Desirable

•          Experience in Project Management of multi-disciplinary projects

Please note that whilst we don’t assess or score ‘desirable’ criteria, we may consider evidence provided that demonstrates meeting the desirable elements of the role, only after essential criteria is assessed and where there is a need to differentiate between closely scored candidates.

Application process

You will be assessed against the Civil service success profiles framework.

Sift Stage

Please refer to the ‘Skills and Experience’ section above which details how each essential criteria will be assessed.  

Behaviours

Please refer to the CS Behaviours framework for more details at this grade: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf    

Please provide an example of how you meet the lead behaviour below: 

•          Leadership (lead behaviour)

Experience

•          Please provide a 500-word Statement of suitability demonstrating why you are the right candidate for the role, that you have the skills and experience to perform the duties and responsibilities, your answer should include the four specific essential criteria outlined above.

•          Please provide an anonymised copy of your CV

Qualification

You will be asked to upload evidence of a Degree or recognised chartership in a construction related discipline.

If we receive a large number of applications, we will carry out an initial sift on the Statement of Suitability.

Candidates invited to Interview

Please note that interviews will be carried out remotely via MS Teams.

During the interview, we will be assessing you using Behaviour, Strength and Technical questions, from the Success Profiles framework:

Behaviours

•          Leadership (lead behaviour)

•          Changing and Improving

•          Managing a Quality Service

Technical

You will be asked questions relating to the following Government Property Profession (GPP) Competencies at Senior Practitioner level:

•          Strategic planning – Practitioner

•          Sustainability – Working

Strengths

You will be asked strength based questions at interview.

If you would like any further information about the role, please contact Patrick Kennedy at Patrick.kennedy@justice.gov.uk