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General Information

Salary
The national salary range is £29,303 - £31,061, London salary range is £33,551 - £35,564. Your salary will be dependent on your base location
Working Pattern
Full Time, Part Time, Part Time/Job Share, Flexible Working
Vacancy Approach
External
Location
London, Loughborough
Region
East Midlands, London
Closing Date
06-Mar-2026
Post Type
Permanent
Civil Service Grade
EO
Number of jobs available
1
Reserve List
12 Months
Job ID
14835

Descriptions & requirements

Job description

Key activities and responsibilities:

Recruitment Support and Admin

  • Establish and maintain excellent working relationships with a range of stakeholders across the business and with MoJ to share knowledge, experiences and ideas in the recruitment space.
  • Coordinate recruitment campaigns partnering with Recruitment Managers in the business for the effective management of the Oleeo process as the Subject Matter Expert (SME).
  • Coordinate and supply appropriate materials to Interview panels/candidates in an efficient and timely manner
  • Collect data on recruitment activity carried out by the team and prepare reports
  • Maintaining Staff Security Log and proactively engage with staff where clearance is due for renewal.

Learning and Development

  • Prospectus
  • Manage and apply discretion to the development, publishing and promotion of the annual JO Learning prospectus which includes (but not limited to):
    • Setting the schedule of internal L&D sessions based on evaluation of previous year’s attendance and dropout rates
    • Collaborating with facilitators and influencing key stakeholders  on the content and delivery of the sessions

Develop, evaluate and improve the annual Leadership and Management Programme including:

  • setting the content, schedule and promotion of the programme in collaboration with the Operations and Delivery Manager
  • Analysing the return on investment for the sessions being run
  • Researching and evaluating CSL products that will enhance the programme and its effectiveness
  • Providing administration support for the application process and the overall programme, and being the single point of contact for candidates, managers and delegates of the programme
  • Design, co-ordinate and deliver training packages for Interviewers and interviewees using existing products as the basis and improving on them through robust evaluation
 

Evaluation and Evaluation Matrix

  • Create and maintain statistics to report the Departments performance on mandatory training to the People Services Lead and senior leadership team and JOMB.

Finance:

  • Management, assurance and reporting of the L&D budget including assurance checks on purchase orders
  • Raising PRFs for approved training activity
  • Manage me the  financial control process for  training and supporting staff to put together business cases that are fit for purpose. Working in partnership with the business to promote the approved route for accessing paid for training.
  • Check daily transaction report for L&D budget including suspense account for any discrepancies and investigating/ actioning any issues or unexpected costs
  • Logging of R&R nominations and reconciliation of the R&R budget
  • Monitoring requests for DSE  specialist equipment ensuring appropriate procedures have been followed and  collaborating with e business areas and the Accommodation team on  spend.

Quarterly Assurance Panel co-ordination

Responsible for coordinating QAP meetings for JOMB and SLT Discussions including:

o   Commission returns from Deputy Directors and nominated G6/G7’s across the business

o   Collate and Consolidate the QAP data from submitted returns, package and send to JOMB with dashboards on completion rates, areas of concern and headline points to be discussed during the meetings.

o   Use discretion and evidence to amend the QAP process and forms where appropriate

Wider Responsibilities

  • Responsible for management and ongoing development of the JO Managers Resource hub researching most effective products, content and wider policy issues that need to be included in the overall product making sure it is up to date.
  • Monitor the L&D and R&R team’s mailbox’s for requests received and respond to requests for advice promptly including triaging requests and organise meetings where necessary to discuss implementation or adjustments required.
  • Reviewing the L&D offer as a whole, In consultation with the head of people services,  in relation to ROI r and complete agreed actions escalating where appropriate[YA(O1] .

Engagement/liaison 

  • Minute taking and diary management for L&D SPOC community 
  • Minute taking and diary management for Coaching and Mentoring community
  • Partnering with the Internal Communications team, regularly review and update intranet guidance to reflect the departments current L&D priorities, how we are supporting staff/managers in this area and general L&D operating model; organise promotional events for the L&D arm of the team; and develop and create survey forms to capture user experiences[YA(O2] .
  • Production of L&D monthly alert y

Core behaviours:

·       Changing and Improving

·       Delivering at Pace (Lead)

·       Working together

·       Making Effective Decisions

Professional Skills & Qualifications

It is desirable that you have:

·       Experience of working in corporate function

·       Experience of managing budgets

·       Experience of good diary management and excellent organisational skills

·       Good working knowledge of Excel and Word

·       Experience in working with sensitive or confidential materials.

Interpersonal skills

·       Good oral and written communications

·       Experience of communicating with your seniors

·       Understanding of the corporate function and what duties functions perform

·       Ability to relay accurate messages to others in the team and through the wider business partners

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale.  This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). 

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 14835

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference

Application form stage assessments

Behaviours
A sift based on the lead behaviour, Delivering at Pace, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Behaviours Application Form Question Word Limit
250
Delivering at Pace
Changing and Improving
Working Together
Making Effective Decisions
Experience
We will assess your experience for this role via the following methods
CV or Work History
Evidence of Experience
CV or Work History

Interview stage assessments

Interview Dates
Expected 16/03/2026 - 23/03/2026
Behaviours
Delivering at Pace
Changing and Improving
Working Together
Making Effective Decisions
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.
Level of security checks required
Counter Terrorism Check (CTC)

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on appropriate and inappropriate use.