6915 - Data Protection Manager - 6915 - Ministry of Justice

Descriptions & requirements

Job description

The Role

Reporting to the Data Protection Strategic Lead, you will have a leading role in contributing to improvements to the way the Department manages its personal data. This includes having responsibility for promoting adherence to and providing guidance across a vast spectrum of business areas on data protection legislation. You will also be part of the management of high impact incidents involving personal data.

SID is part of the Service Transformation Group. The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the MoJ and its agencies for transformation, and tracking delivery of this transformation.

Overview of SID

Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.

We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.

Team Profile

The remit of the Data Protection Team covers Headquarters, the five Executive Agencies and 12 Arm’s Length Bodies.

Their work includes:

Monitoring and overseeing compliance with data protection legislation and MoJ personal data policies

Advising on Data Protection Impact Assessments

Acting as the point of contact with the Information Commissioner’s Office

Receiving requests from data subjects who wish to exercise their rights to - access, restrict, rectify or erase - their personal data

Key Responsibilities include:

● Act as principle point of contact for a number of the Ministry of Justice’s (MoJ) component agencies/organisations and central workstreams; providing expert advice and guidance on the application of data protection legislation in their business area and particular circumstances. You will have to deal with complex issues and will need to be able to produce accurate advice on compliance matters quickly and to a high standard.

● Contribute to commissions from within the business and cross-government, to help ensure the proper application of data protection law and reliance on appropriate legal gateways to data processing mindful of the potential risks and outcomes associated with such.

● Review and advise upon Data Protection Impact Assessments (DPIAs), Data Sharing Agreements and Memoranda of Understanding to mitigate privacy risks and advise on potential solutions and changes to processes/policies proposed to aid both their legal and practical application.

● Build and maintain excellent working relationships with key colleagues in the MoJ, its executive agencies as well as with other government departments.

● The role also provides the opportunity to draft a range of written communications including advice and submissions to senior officials and Ministers. You may also have to draft clear letters and other correspondence setting out the legal position in the context of the circumstances in each case to stakeholders and the public.

Person Specification

Essential

● A current working knowledge and understanding of both the UK GDPR and DPA 2018. You must be able to recognise, and advise upon, the potential impacts of the law on the MoJ’s existing and emerging technology systems/projects.

● A proven track record in developing and leading data protection strategy in government, including stakeholder engagement, specifically in relation to risk,

● Proven leadership experience in a data protection setting.

● Experience and knowledge of existing working practices within government, including technical security advice, risk management, off-shoring, data protection impact assessments, governance and compliance.

● Proven ability to adapt to changing priorities and maintain focus and alignment of the team’s activities - including experience of the management of a team of information security/assurance specialists.

● Experience of engaging with stakeholders and staff to resolve business issues and ensure effective and efficient delivery of services.

● In a comparable business environment, experience of providing evidence based, risk balanced advice to seniors, presenting complex considerations in clear and non-technical terms.

● A data protection/GDPR qualification e.g. CIPP/E or CIPM

Desirable

● Experience of working in a large and complex organisation

● Experience of delivering training

● Experience responding to requests under the Freedom of Information Act and Parliamentary Questions

Civil Service Success Criteria

In the Civil Service, we use Success Profiles, a flexible framework, to assess candidates against a range of elements using a variety of selection methods, therefore giving you the opportunity to demonstrate the various elements required to be successful in the role.

Shortlisting Criteria

The sift will be based on the following behaviours:

1. Working together

2. Communicating and Influencing

Communicating and Influencing will be the lead behaviour, so if there are a lot of applicants we will sift solely on this.

Technical: A data protection/GDPR qualification e.g. CIPP/E or CIPM

Selection process details

All candidates must submit a CV and answer a question (in no more than 500 words) which demonstrates the key behaviours required for the role.

Question:

You have been asked to prepare a persuasive brief demonstrating why the organisation’s executives should take data protection seriously.

NB: Due to the volume of applications we receive we are unable to provide feedback after the CV review (sift) stage.

Interview Criteria

At the interview, we will be assessing your technical/specialist skills and experience, testing your ability through a scenario assessment and asking you questions around two behaviours we require to be successful in this role:

1. Managing a Quality Service

2. Delivering at pace

Technical:

1. A current, and constantly renewed understanding of both UK GDPR and DPA 2018.

Vacancy close – Wednesday 2^nd July

Please note the interview dates will be Wednesday 16^th, Friday 18th and Monday 21st July.

Additional Information

Job Description Additional Information

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Introduction

We’re recruiting a Data Protection Team Data Protection Manager on a permanent basis here at MoJ (Ministry of Justice) Security and Information Directorate, to be part of our warm and collaborative Data Protection Team.

Knowledge and information are the lifeblood of the MoJ. They can transform the way we deliver public services as well as the relationship between government and public. It is important for the Department to show that we are capable of handling information carefully as well as making it readily available and widely accessible wherever we can and should. Managing information well can have a direct impact on our ability to deliver core services to our customers.

The Data Protection Team is responsible for helping business groups across the department manage and use personal information in a manner compatible with the law. Its core function is to promote compliance with the Data Protection Act (DPA) 2018 and the

UK General Data Protection Regulation across policies, projects, processes and services which involve personal data, through the provision of bespoke advice, training and guidance to business areas.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
To the Civil Service Commission (details available here)

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 6915

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 6915

Application form stage assessments

Behaviours

A sift based on the lead behaviour, Communicating and Influencing, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.

Behaviours Application Form Question Word Limit

500

Working Together

Communicating and Influencing

Experience

We will assess your experience for this role via the following methods

CV or Work History

Evidence of Experience

CV or Work History

Technical

Technical Questions Application Form Question Word Limit

250

A data protection/GDPR qualification e.g. CIPP/E or CIPM

Ministry of Justice

6915 - Data Protection Manager

General Information

Descriptions & requirements

Job Description Attachment

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Application form stage assessments

Interview stage assessments