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General Information

Salary
£53,324 - £58,656
Working Pattern
Full Time, Part Time
Vacancy Approach
Cross Government
Location
Rugby
Region
Midlands
Closing Date
04-Jun-2025
Business Unit
DDC East Midlands
Post Type
Loan
Civil Service Grade
SEO
Number of jobs available
1
Reserve List
12 Months
Job ID
6123

Descriptions & requirements

Job description

This is a loan postion for 12 months, with a view to potentially considering extending that period near the end of the 12 months for a maximum 2 year period.

Applicants are required to confirm they have their line manager and approarite head of buisness' approval to apply and be released should they be successful within Statement of Suitability.

Overview of the job

The role of a Flexible Professional, is responsible for initiating, leading and taking forward key focused/owned priorities.

These roles involve establishing, managing and implementing a range of work through change programmes and projects. Flexible Professionals will need to work closely with other functions and colleagues in order to progress activities and deliverables, but will also be responsible for leading and supporting specifically allocated projects and coordinating project resources.

Team members will need to be highly capable, flexible, driven, highly organised and able to see the bigger picture and have a high level of energy and attention to detail. You are likely to be working on a number of different projects at any one time so the ability to multi-task within tight timeframes will be essential. You will need to have a “roll up your sleeves and get it done” approach to work.

An ability to develop collaborative working relationships quickly and work effectively within matrix structures will be a must. Flexible pool team members will need to engage with a range of stakeholders including colleagues across wider HMPPS and MoJ teams, Civil Service and business stakeholders and will need to consult and negotiate with trade unions as appropriate.

The role will report to a nominated project or functional lead.

Summary

Purpose of the role is to lead the development, planning and implementation of priority initiatives that support the delivery of Strategic Priorities and the HMPPS and directorate Business Plans. Includes:

  • To research, scope, produce and manage detailed project plans.
  • To design, implement, manage and monitor reporting processes.
  • To identify, manage and seek resolution to risks and issues.
  • To lead project delivery, including management and/or production of project deliverables and activities.
  • Will be required to be responsible for coordinating people resources within HMPPS and across the wider MoJ teams to achieve project aims.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties: Responsible for leading a number of priority specifically focused projects (at any one time) involving a range of functions/activities, structures and key stakeholders. This includes: • Responsibility for the successful delivery of (to required quality standards, timescales and within agreed resources) priority projects. This requires robust and effective planning and subsequent monitoring of plans as well as effective risk management, and will routinely involve reallocation of resources in supporting priority work.
   

  • Responsible for researching, scoping and producing detailed project plans and an overarching Milestone Plan to support the delivery of HMPPS directorate Strategic Priorities.
  • Responsible for the day-to-day management, monitoring and updating of the plans for the HMPPS directorate Executive SMT.
  • Able to identify the critical path/s for any projects or work and provide solutions which could affect the achievement of any deliverables on the critical path.
  • Responsible for the production of regular highlight reports for project, programme or Directorate Governance and to inform overarching reporting against business plans, to the HMPPS Executive SMT, and the HMPPS Director’s bi-laterals with the Chief Executive Officer when required.
  • Responsible for anticipating issues and problems, and where necessary intervening (including taking responsibility for directly producing project deliverables) to prevent slippage or failure to meet key milestones.
  • Required to understand and find solutions to complex and unclear problems often involving conflicting views and requirements, and which have no predefined solution.
  • Able to be flexibly deployed on other priority projects or work areas (to contribute to or to trouble-shoot) where capability gaps or significant risks, issues or slippage is predicted or occurs, often at short notice and alongside existing priority deliverables.
  • Required to work effectively with a range of other functions and colleagues and other internal and external stakeholders in order to progress activities and deliverables.
  • Required to coordinate project resources and other functional experts to ensure plans are delivered to time and within cost and quality requirements.
  • Required to consult and negotiate directly with Trade Union representatives at a national level on behalf of priority directorate projects. This involves the ability to build appropriate relationships with union representatives consistent with the HMPPS ER Leads.
  • Responsible for representing HMPPS and MoJ at various internal and external directorate and broader change programme forums.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

  • Delivering at Pace
  • Communicating and Influencing
  • Working Together
  • Seeing the Big Picture
  • Changing and Improving
  • Making Effective Decisions
  • Managing a Quality Service

Experience

  • Experience of using recognised project management techniques.
  • Experience of identifying and implementing continuous improvement and practices.
  • Detailed knowledge and understanding of appropriate Operating Models and Shared Services processes.

Technical Requirements

• Professional understanding of complex organisational issues requiring an appropriate qualification and/or extensive professional/specialist knowledge and experience.

Ability

• Ability to lead and influence large groups of stakeholders, matrix managing a mix of internal and external stakeholders to deliver successful outcomes.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information
 

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 6123

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 6123

Application form stage assessments

Abilities
Abilities will be assessed but these are not shared in advance. Word Limit
250
Ability to lead and influence large groups of stakeholders, matrix managing a mix of internal and external stakeholders to deliver successful outcomes
Behaviours
A sift based on the lead behaviour, Changing and Improving, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Behaviours Application Form Question Word Limit
250
Changing and Improving
Communicating and Influencing
Seeing the Big Picture
Working Together
Making Effective Decisions
Experience
We will assess your experience for this role via the following methods
Statement of Suitability
Evidence of Experience
Statement of Suitability
Technical
Technical Questions Application Form Question Word Limit
250
Professional understanding of complex organisational issues requiring an
appropriate qualification and/or extensive professional/specialist knowledge and
experience

Interview stage assessments

Interview Dates
To be confirmed
Behaviours
Changing and Improving
Communicating and Influencing
Seeing the Big Picture
Working Together
Making Effective Decisions
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.

Other Assessments

Which assessment methods will be used?
Presentation
Use of Artificial Intelligence (Al)
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Level of security checks required
Enhanced Baseline Standard (EBS)