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General Information

Salary
The national salary range is £35,335 - £37,847, London salary range is £40,014 - £42,859. Your salary will be dependent on your base location
Working Pattern
Full Time, Flexible Working
Vacancy Approach
External
Location
National
Region
National
Closing Date
10-Mar-2026
Post Type
Permanent
Civil Service Grade
HEO
Number of jobs available
1
Reserve List
12 Months
Job ID
14872

Descriptions & requirements

Job description

The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.

As part of the Business and Corporate Team in MoJ Project Delivery Function Management Office (PDFMO), you will report to the Project Delivery Function’s (PDF) Workforce Planning Manager and the PDF Finance Manager to feed into the Chief Operating Officer and their wider Professional Delivery Leadership Team (PDLT). This is an operational and corporate role with a focus on finance and workforce, although you will be exposed to the Department’s portfolio of projects and programmes through your work across the Function.

As part of your role supporting the PDF Workforce Planning Manager, you will support them with the implementation and monitoring of digital and data solutions for tracking our workforce and managing our gap analysis processes. You will be responsible for the upkeep of our reporting tools on PowerBi and work with the Workforce Planning Manager to collaborate with stakeholders and find improvements to our service offer. Whilst administering key workforce systems, you will deputise for the SEO Workforce Planning Manager where necessary.  

In addition to supporting the PDF Workforce Planning Manager you will also support the PDF Finance Manager by managing and maintaining the monthly recharge to the Business Areas along with updating the monthly forecasting trackers. You will expected to maintain productive relationships with a variety of stakeholders including the PDF Senior Leadership Team (SLT), Finance Business Partner and Management Accountant.

The PDFMO team acts as the corporate centre for the Project Delivery Function, managing the Finance, Private Offices and Business and Corporate Governance and Assurance for the PDF. You will therefore be exposed to a wide range of opportunities and have the chance to be involved in strategic pieces of work directly with PDLT and SLT. You will have a passion for delivering change and the personality to influence people throughout the department.

MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.

Key Responsibilities

Workforce

Support the implementation and monitoring of the Functions Strategic Workforce Plan.

·       Support with the improvement the quality of the Function’s People Data. 

·       Work closely with colleagues on implementation of the Project Delivery Function’s Capability Strategy

·       Implementation and monitoring of the Talent and Development strategy and learning approach for the Project Delivery Professionals.

·       Identify key trends, weaknesses, gaps and opportunities in Project Delivery Professionals skill levels to ensure an optimum level of capability.

·       Develop and implement effective processes to ensure the delivery of intelligence-lead solutions.

·       Development and maintenance of PowerBi Reports and Dashboard

·       Support with the development of key data tools utilising DataVerse and PowerApps

·       Respond to Ad Hoc commissions relating to the Function’s workforce.

·       Maintain close and productive relations with HoP, SLT and PDLT, providing advice and support when needed. 

·       Acting as the key point of contact for PDFMO, establishing effective working relationships with key senior stakeholders across MoJ and the Civil Service.

·       Deputise for SEO Workforce Planning Manager

·       Administer key workforce systems, ensuring information is collated and updated promptly and accurately.

Finance

·       Manage monthly recharges for PDG members on assignment, including tracking additional rechargeable costs accrued (travel and subsistence on incorrect cost centre, overtime) and monitoring impact of ongoing workforce issues (mat leave, LTS etc.)

·       Support the assurance of accurate monthly recharges to business areas for PDG resources (including Contingent Labour charges)

·       Support on regular PDG recharge reviews.

·       Manage the administration of Function’s Reward and Recognition Process

·       Manage year-end accruals and reconciliations.

·       Management of purchase orders across the PDF – Raising and tracking

·       Maintenance of key documents (e.g. delegated authorities, PDF staff trackers)

·       Reconciliation of central reporting received from MoJ HQ – income, expenditure, payroll, purchase orders, travel and subsistence costs

·       Identification and escalation as required of financial discrepancies or issues

·       Support financial forecasting, including co-ordinating regular updates to MoJ HQ, FBP and Management Accountant

·       Support financial forecasting, including co-ordinating regular updates to MoJ HQ, FBP and Management Accountant

·       Support delivery of regular and ad hoc financial reporting for the Function

·       Deputise for SEO Finance Manager

 

 

Key interactions

·       Professional Delivery Group

·       MoJ Project Delivery Function

·       Portfolio & Assurance

·       Head of Profession

Chief Operating Officer

·       National Infrastructure and Service Transformation Authority

·       Other Government departments

·       Finance and HR BPs

Desired Criteria:

·       Well organised and professional communicator

·       Experience working across multi-disciplinary teams

·       An understanding of financial reporting

·       Experience with data analysis

·       Proficient use of Microsoft tools for reporting and presenting i.e. Excel and PowerPoint

·       Familiar with creation dashboards and analysing data in PowerBi

Location & Terms of appointment

This post is advertised nationally but frequent travel will be required.

The PDFMO are currently based out of 5 Wellington Place, Leeds but a base office location at an MoJ site will be discussed if successful, as we do not offer home working contracts.

Salary & Grade

Band C - HEO

New entrants to the Civil Service will be expected to join on the minimum of the pay range.

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

Selection and Recruitment Process

This vacancy uses Success Profiles (opens in a new window) as the method of assessment.

You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework and provide a current CV. Please use the 'Apply' button to guide you through the process.

Details on the PDCF can be found on the Infrastructure and Projects Authority pages

Successful candidates will then be invited for interview, and the interviews will take place virtually via MS Teams.

The interview will consist of behaviour competency-based questions and strength questions.

Merit List of successful candidates based on location will be retained after this campaign for 12 months.

In-tray Exercise

On the day of the Interview, candidates will be asked to complete an In-tray Exercise prior to the interview commencing.  Instructions will be sent to candidates directly before their interview date. This is used to test a candidate’s admin responsibilities and planning tools. This will be one of the key responsibilities of the role

Flexible working options

MoJ offers a flexible working system in many of its offices.

Job Sharing and Reduced Hours

All applications for job sharing or reduced hours will be treated fairly and on a case-by-case basis in accordance with the MoJ’s flexible working policy and equality policy.

Excess Fares and Relocation Allowances

This job is not eligible for relocation allowances but excess fares may be considered in accordance with MoJ’s excess fares allowance policy.

MoJ offers a range of benefits

Annual Leave

Generous allowances for paid holiday starting at 25 days per year, rising as your service increases. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year, and additional paid time off for public holidays and 1 privilege days. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

MoJ is committed to staff development and offers an extensive range of training and development opportunities. As a member of the Project Delivery Function you will also have unique access to the Government Project Delivery Online Skills Tool which will support the development of your skills and assist with your career progression aspirations.

Use of Artificial Intelligence (Al)

Artificial intelligence can be a useful tool to support your application, however, all examples, statements and CV provided, must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Contact Point for Applicants

Job contact:


Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale.  This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). 

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference 14872

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference

Application form stage assessments

Behaviours
A sift based on the lead behaviour, Changing and Improving, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Behaviours Application Form Question Word Limit
500
Changing and Improving
Delivering at Pace
Working Together
Experience
We will assess your experience for this role via the following methods
CV or Work History
Evidence of Experience
CV or Work History

Interview stage assessments

Interview Dates
Expected w/c 6th April
Behaviours
Changing and Improving
Delivering at Pace
Working Together
Strengths
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here.

Other Assessments

Which assessment methods will be used?
Other 1
Other - Assessment Title 1
In-Tray Activity
Level of security checks required
Baseline Personnal Security Standard (BPSS)

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on appropriate and inappropriate use.