Ministry of Justice

 

London - £47,657 to £52,040


If applying for the role on a part-time basis, please note that the minimum number of hours that could be accommodated is 32 over a minimum of four days.

To meet legal requirements, if you are between the ages 16-18 and you are a successful candidate, you will be required to complete an apprenticeship after your initial on the job training.

The Legal Aid Agency
Our people are at the heart of achieving excellence. Employing around 1,200 colleagues across England and Wales, we feel proud to have some of the best People Survey results in the Civil Service.
As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long-term adverse effect on your ability to carry out normal day-to-day activities which has lasted, or is expected to last, at least 12 months.
If you are responding to a role within the Legal Aid Agency and would like to be considered under the guaranteed interview, please indicate this in your application and let us know of any reasonable adjustments you may require during the sift or later selection processes.
The LAA’s goal is to build an organisation that is open and inclusive and truly values and celebrates the diversity of its workforce. One that reflects and understands the needs of the diverse society we serve. This is regardless of social background, gender, age, ethnicity, sexual orientation, beliefs, disabilities or long-term illness or caring responsibilities.
 
Corporate Services
Secretariat sits alongside the Risk & Assurance team, reporting to the G7 Head of Governance, Risk & Assurance, working collectively to strengthen governance, assurance and risk management strategies across the LAA and ensure alignment with central MoJ. The wider Corporate Assurance, Risk & Secretariat team sits within Corporate Services, and also incorporates business continuity and resilience, information security, and health and safety.
•    Acting as the primary point of contact for the non-executive board members (NEBMs), including leading on their recruitment, facilitating inductions and arranging briefings as required
•    Leading on annual effectiveness reviews of all senior governance forums, producing improvement plans and working with forum chairs to implement these
•    Working with the executive leadership team and LAA Board to design agendas and advise on corporate governance matters
•    Attending the Agency’s most senior governance forums, drafting minutes and presenting agenda plans
•    Having responsibility for team processes and documents (and awareness of these), including decision and action logs, the standard operating procedure, the agenda forward-look and committee paper templates
•    Drafting high quality briefings for forum chairs
•    Drafting and presenting papers to forums as required
•    Line managing the HEO and EOs and approving minutes drafted by more junior members of the team
•    Coordinating updates and reviews to committee terms of reference in line with expected timescales
•    Attending the MoJ Secretariat Network meetings as a member and sharing best practice with the team
•    Excellent interpersonal and influencing skills, with experience of building relationships at all levels, including with senior leaders
•    Excellent organisational and planning skills, including all aspects of meeting management and formal minute-writing
•    Strong written and verbal communication skills, with the ability to draft formal documents for senior audiences
•    The ability to demonstrate how your work fits into wider organisational objectives

•    Experience working in an operational organisation
•    Experience of working within a secretarial role
•    A focus on collaborative working and building effective stakeholder relationships
•    Comfortable working in a fast-paced environment and managing the team to meet multiple conflicting deadlines
•    Has a keen eye for detail and is comfortable in providing feedback to others
•    Confident to use own initiative
•    Willing to consider, develop and adapt to alternative ways of working

Assessment approach

Your statement should demonstrate your ability to meet all of the essential criteria listed. Using examples can help strengthen your application.

Please note we do not require a CV.

•    Strengths relevant to the role
•    Some or all of the following Behaviours:
o    Communicating and influencing
o    Managing a quality service
o    Delivering at pace
o    Seeing the big picture

•    Your experience relevant to the role via a short presentation, the details of which will be shared in advance of the interview

•    Your experience of implementing, promoting, or understanding diversity and inclusion policy.

Diversity is the presence of difference, this can include one or more of the protected characteristics (Gender, Age, Race, Disability etc.) or it can be about working patterns, whether we like to jump into a task or reflect on it before acting. Inclusion is how we welcome, value, and celebrate diversity, giving everyone a voice, tapping into ideas, and enabling everyone to be themselves at work and achieve their potential.

For this grade/ role we would expect the candidate to demonstrate understanding of the terms Diversity and Inclusion and be able to explain why they are important in a work environment. We would also expect examples of action they have taken to embrace diversity (e.g., increasing understanding for self or others) or improve inclusion at a team or wider group level.

Communicating and Influencing
•    encourage the use of different communication methods, including digital resources and highlight the benefits, including ensuring cost effectiveness
•    ensure communication has a clear purpose and takes into account people’s individual needs
•    share information as appropriate and check understanding
•    show positivity and enthusiasm towards work, encouraging others to do the same
•    ensure that important messages are communicated with colleagues and stakeholders respectfully, taking into consideration the diversity of interests

Managing a Quality Service
•    work with stakeholders to set priorities, objectives and timescales
•    successfully deliver high quality outcomes that meet the customers’ needs and gives value for money
•    identify risks and resolve issues efficiently
•    involve a diverse range of colleagues, stakeholders and delivery partners in developing suggestions for improvements
•    establish ways to find and respond to feedback from customers about the services provided

Delivering at Pace
•    promote a culture of following the appropriate procedures to ensure results are achieved on time whilst still enabling innovation
•    ensure the most appropriate resources are available for colleagues to use to do their job effectively
•    regularly monitor your own and team’s work against milestones ensuring individual needs are considered when setting tasks
•    act promptly to reassess workloads and priorities when there are conflicting demands to maintain performance
•    allow individuals the space and authority to meet objectives, providing additional support where necessary, whilst keeping overall responsibility

Seeing the Big Picture
•    understand the strategic drivers for your area of work
•    align activities to contribute to wider organisational priorities
•    remain alert to emerging issues and trends which might impact your work area
•    seek out and share experiences to develop knowledge of the team’s business area
•    understand how the strategies and activities of the team create value and meet the diverse needs of all stakeholders

Shortlisting is planned for week commencing 6th January 2025.
Interviews are planned for week commencing 27th January 2025.
If you would like more information on this opportunity, please contact – Nicola Murchie, Head of Governance, Risk & Secretariat: Nicola.murchie@justice.gov.uk or Gary Winter, Head of Governance: gary.winter@justice.gov.uk