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Programme and Project Management

Third Sector Engagement and Grants Programme Manager – 57961
£42,626 – £55,302
Croydon

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

We are looking for two dynamic individuals to join the Third Sector and Grants Programme Team on a loan basis. These are interesting and varied roles working with stakeholders from across HMPPS, MoJ and the wider Government, as well as with Third Sector partners. One role is available as permanent, whilst the second is offered for 12 months initially, with the possibility of extension.

The vacancies are available due to promotion of the current post-holders.

The Third Sector Engagement and Grants Programme Team is based in HQ but covers the whole of England and Wales. It is part of the new Reducing Reoffending, Partnerships, and Accommodation Directorate.

The team is responsible for the Agency’s strategic engagement with the Third Sector and philanthropic funders of the Sector’s work, as well as the management of HMPPS’ grants governance.  We manage strategic relationships with the Third Sector across prisons, youth custody and probation, leading, engaging with, and supporting a variety of Third Sector related initiatives. 

Government policy increasingly places the Third Sector at the centre of interventions to reduce reoffending and work with offenders to turn their lives around. The scope and complexity of our team’s work has evolved significantly in recent years and continues to do so.

The team is the Single Point of Contact for grant-giving in HMPPS and represents the Agency on all things grants-related within the MoJ family and when working with the Cabinet Office Grants Centre of Excellence. The team works closely with the MoJ Grants Centre of Expertise, and oversees and reports on governance arrangements for HMPPS grants.

Working collaboratively with subject matter experts from across the Agency, the team supports colleagues in providing rehabilitation and care opportunities through the award and management of grants to organisations working in a range of specialisms including: education; the arts; and health and wellbeing.

This is an exciting time to join the Third Sector and Grants Team. With an increasing focus on grants to fund initiatives which help reduce reoffending, this is an area of high growth. There are likely to be a high volume of grants awarded to support activity within the Unified Probation Service, as well as regionally through the Reducing Offending Innovation Fund.

Whilst experience of managing and/or awarding grants would be advantageous, it is not essential. The successful applicants will be required to complete the Cabinet Office Grants Training Modules.

Similarly, a Project or Programme Management qualification is desirable but not essential.

You will need to be self-motivated, organised and able to manage conflicting priorities effectively and within tight deadlines. An effective influencer with excellent communication skills, you will need to develop productive working relationships with colleagues across HMPPS, MoJ and the Cabinet Office.

If you require further information on the role, or have any questions, please contact Bettina Crossick on 07849 853932.

Overview of the job

The Project Manager has the authority to run the project on a day-to-day basis on behalf of the project board. They are responsible for ensuring that the project produces the required products within the specified tolerances of time, cost, quality, scope, risk and benefits.

Summary

The Project Manager will require professional expertise in the effective use of project methodologies and techniques in managing a variety of projects and the day to day delivery of the project team.

The job holder will be responsible for the project producing a result capable of achieving the benefits defined in the Business Case.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

·         Day to day management of the project

·         Ensures project delivers to quality, time and budget within agreed tolerances

·         Prepare appropriate project documentations in conjunction with any Project Assurance roles, and agree them with Project Boards.

·         Plan, monitor and control the project in order to achieve programme/project objectives

·         Create a mechanism to identify, measure and report risks and mitigation.

·         Ensure that progress is appropriately reported, controlled and maintained

·         Identify the resources and processes necessary to deliver each stage of the project’s lifecycle

·         Responsibility for change control and any configuration management

·         Act as a central point of contact and source of information for stakeholders.  Prepare and report to the Project Board through Highlight Reports or any other relevant documentation

·         Lead and motivate the project management team.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Behaviours

  • Making Effective Decisions
  • Working Together
  • Changing and Improving
  • Delivering at Pace

Essential Experience

  • Communication  – verbal and written
  • Organisational skills
  • Planning skills
  • Budgeting skills
  • Conflict management skills
  • Negotiating skills
  • Influencing skills
  • Leadership skills

·         Business acumen/cultural understanding skills

Technical requirements

·         Have technical knowledge of managing risk and project lifecycles

  • Recognised project management qualifications or equivalent experience e.g. PRINCE2, Association for Project Management (APM), Managing Successful Programmes (MSP)
  • Competent user of IT incl.  Microsoft Project

Salary

The national salary range is £42,626 - £51,154, London salary range is £44,898 - £55,302. Your salary will be dependent on your base location.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate’s Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.