Administration / Corporate Support
Staff Engagement & Communications Officer – 46048
£30,208 - £37,174
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
Overview of the job
Responsible for leading the region to deliver high quality, effective and consistent staff engagement and communications, both internally and externally with stakeholders.
Managing staff engagement and communications plans for the region through a wide range of methods, as well as providing staff engagement support to the regional senior leadership team. Responsibility for regional communication with external stakeholders, to promote the work of the Probation Service, and manage some media/press handling activities.
The role will involve contributing towards strategy, policy and practice development in the key areas of communication and staff engagement, ensuring continuity with National strategy, and implementation and review of those policies and practices.
This is a regional role, line managed by the Head of Corporate Services.
This is a critical component in helping to deliver key aims of protecting the public, supporting victims and reducing reoffending.
By embedding effective employee engagement throughout the NPS, the aim is to ensure staff are valued, committed, satisfied, motivated and able to do the best job they can in an environment and culture that unlocks potential, energy and innovation and promotes wellbeing.
Internal communication ensures a consistency of messaging across the region, whilst external facing communication with stakeholders promotes the work of the service within communities.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Develop and lead on delivering the region’s staff engagement and
- communication strategies and practice.
- Compile reports of communication and staff engagement activity and outcomes for the Head of Corporate Service and wider SLT, and present information to a wide range of staff, including senior leaders.
- Ensure communication is inclusive and takes account of diversity needs.
Staff Engagement responsibilities:
- Ensure the region has the right structures and practices in place to promote staff engagement, including chairing the Staff Engagement Committee.
- Identify and implement continuous improvements to deliver new and innovative ways to engage and empower staff, and evaluate activity making suggestions for improvements.
- Design, implement and analyse results of staff surveys, using outcomes to help drive organisational improvement.
- Liaise with National Communications Team and relevant stakeholders to ensure; strategic alignment with the national position; consistent NPS staff engagement approaches; regional delivery supports national staff engagement and service design initiatives.
- Organise, promote and deliver events and workshops, including planning the schedule/ programme and facilitating/ running on the day.
- Lead on, or support, and promote, staff wellbeing initiatives and regional staff recognition schemes across the region.
Internal communication responsibilities:
- Lead on developing and reviewing effective internal communication tools and materials.
- Manage a mix of regional engagement channels, keeping them up-to-date, relevant and fresh, complying with information assurance requirements and ensuring they are a reliable source of information.
- Monitor and evaluate the effectiveness of communication tools.
- Write and distribute effective internal communications messages to convey corporate, operational and policy messages, using a variety of interactive methods to appeal to all learning styles.
- Proactively liaise regularly with other internal functions to ensure communication messages from all parts of the business are kept up to date and disseminated across the whole staffing group.
External communication responsibilities:
- Develop communication tools for external stakeholders to promote and showcase the work of the region.
- Ensure messages to inform stakeholders about the service’s work are
- visible and disseminated out to all relevant stakeholders.
- Organise, provide material for, and help deliver events and other liaison activity with external stakeholders to support local staff in promoting their work.
- Supporting media and press handling activity, in line with National guidelines.
- Communicating and Influencing
- Changing and Improving
- Managing a quality service
- Delivering at pace
- Experience of liaising and working with a diverse set of stakeholders, including senior members of staff.
- Good interpersonal, written and oral communication skills.
- Confident presentation style and ability to present to a wide range of staff, including senior management team, and external stakeholders.
- Effective leadership, interpersonal and communication skills.
- Good IT skills and an interest in innovation and new technology.
- Writing and editing experience, including using plain English to produce accessible and engaging copy for multiple channels and audiences.
- Experience in using design software.
- Events management experience.
- Press and media handling experience.
- Experience and/or knowledge of the Criminal Justice System.
NVQ Level 5 or equivalent in a relevant subject (qualification in communications, such as CIPR Specialist Certificate – Internal Communications or equivalent)
Proven proficiency in MS Office and confident in using IT packages used for communications such CMS (digital Content Management Systems) and Adobe Suite (including InDesign and Photoshop).
Working Arrangements & Further Information
Standard working hours are 37 hours per week excluding breaks which are unpaid.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after ten years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF). Please visit www.gmpf.org.uk for further information.
Please note: Any current Civil Servant who is a member of the PCSPS, by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender.
All candidates are subject to security and identity checks prior to taking up post
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.