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Communications / Marketing

Publications Officer – 64703
£25,827 – £31,200
National

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

HM Inspectorate of Probation is the independent inspector of probation and youth offending services. You can find out more about our work and values on the HM Inspectorate of Probation website.

The Communications Team is responsible for designing, publishing and promoting the Inspectorate’s reports and findings. The team is also responsible for organising and managing some online events.

The Publications Officer will be involved in all aspects of internal and external communications, including some design work according to predetermined templates and format. There is also scope for the Publications Officer to create and design new products too.

This post is based in Manchester; however, we offer flexible working. Currently all Inspectorate HQ staff are working at home. Going forward, there will be some attendance in the Manchester office required.

All the posts we offer will be conditional upon evidence from references and various statutory checks.

Key requirements of the role

  • Using relevant templates, design documents ready for publication using Microsoft Word.
  • Take the lead in managing and monitoring the progress of the Inspectorate’s publications, including inspection reports.
  • Post social media content in accordance with the Inspectorate’s policy.
  • Manage and maintain the content of the Inspectorate’s website according to accessibility requirements and house style.
  • Organise and manage online events
  • Plan, compile and issue stakeholder communications and evaluate their use and impact to inform the overall strategy for external communication.
  • Create and collate content for the Inspectorate’s staff bulletin and support other internal communications activity. Evaluate their use and impact to inform the overall strategy for internal communication.
  • Evaluate and report on communications to inform the overall strategy of the team, directorate and organisation.
  • Explore and make proposals on the use of new technology and software.
  • Work with stakeholders to ensure that requirements are understood and facilitate. good working relationships, acting on feedback as appropriate.
  • Recognise and promote diversity issues in all aspects of work. 

We warmly welcome applications from minority ethnic and/or Welsh speaking candidates.

The option of part‑time or job-share contracts can be discussed individually.

Selection process
You must complete your application by no later than 23:55 on 10 October 2022.

The interview may be conducted by video conference, rather than face to face. We will provide further information to successful candidates prior to interview.

We recruit using the Civil Service Success Profiles https://www.gov.uk/government/publications/success-profiles

About us and contacts

Our mission

Her Majesty’s Inspectorate of Probation is the independent inspector of probation and youth offending services in England and Wales. Our mission is to promote positive changes in these services. Our recommendations, research and effective practice guidance drive improvements at individual, local and national levels. This leads to improved outcomes for adults on probation and children in contact with youth offending services, better information and support for victims; and better protection of the public. 

We work in ways that are influential, independent, professional, diverse and inclusive. Read more about our vision, mission and values on our website:  www.justiceinspectorates.gov.uk/hmiprobation 

Further information

We are committed to a policy of equal opportunity for all staff. We will not discriminate on grounds of gender, ethnic origin, disability, sexual orientation, faith or any other factor not relevant to a person’s work.

If you would like to discuss this post, please contact: Zach Rathore, Senior Publications Officer, on 07394 715417 or zach.rathore@hmiprobation.gov.uk, marking your email ‘Publications Officer recruitment 2022’.

Person Specification – Success Profiles

Behaviours

Making Effective Decisions 
Take responsibility for making effective and fair decisions, in a timely manner. Analyse and research further information to support decisions. Talk to relevant people to get advice and information when unsure how to proceed. Explain how decisions have been reached in a clear and concise way, both verbally and in writing. Demonstrate the consideration of all options, costs, risks and wider implications, including the diverse needs of end users and any accessibility requirements.

Communicating and Influencing

Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money. Interact with others in an enthusiastic way. Express ideas clearly and with respect for others. Listen to and value different ideas, views and ways of working. Respond constructively and objectively to comments and questions. Handle challenging conversations with confidence and sensitivity.

Review existing sources of insight (including previous communication activity) to understand the overall context for communication and audience. Interpret quantitative and qualitative data to identify stakeholder and audience insights. (Government Communications Service)

Developing Self and Others

Identify gaps in own and team’s skills and knowledge. Set and consistently meet development objectives. Seek learning opportunities. Support the development plans of all colleagues, recognising how diversity of experience/background can help to build an inclusive team culture. Consider the contributions of all team members and delegate work to aid the learning and development of all. Encourage and listen to developmental feedback from colleagues.

Delivering at Pace

Follow relevant policies, procedures and legislation to complete your work. Have a positive and focused attitude to achieving outcomes, despite any setbacks. Regularly check performance against objectives, making suggestions for improvement or taking corrective action where necessary. Ensure that colleagues are supported where tasks are challenging.

Ability

Essential

Ability to deliver work accurately and to tight deadlines

Experience

Desirable

Experience in using design software

Desirable

Experience of using social media channels

Desirable

Proficiency in Microsoft Office 365 (especially Word)

Further information

If you would like to discuss this post, please contact: Zach Rathore, Senior Publications Officer, on 07394 715417 or zach.rathore@hmiprobation.gov.uk.

Salary

The national salary range is £25,827 - £27,170, London salary range is £29,664 - £31,200. Your salary will be dependent on your base location

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.