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Programme and Project Management

Project Support – 42996
£21,170 - £25,350
Leeds

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Directorate: MoJ Project Delivery Function

Job Title: Project Support

Pay Span or equivalent: Band D

Location: 5 Wellington Place, Leeds, LS1 4AP

The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. As Project Support you will be central to the delivery of the Secretary of State’s priorities.

The MoJ is centralising its Project Delivery Profession into a central team managed by the Project Delivery Function. Successful candidates will join the Professional Delivery Group and be placed on Projects for set periods of time, upon completion of the placement you will return to the central team for your next assignment. This will provide you with an opportunity to contribute to a number of projects across the MoJ which will support your development and provide you with opportunities to progress your career with the MoJ.

This role will provide you with an interesting and supported introduction to Project Management. As Project Support, you will be responsible for a diverse range of activities to support the delivery of the project’s objectives. You will help to support the smooth running of the project by assisting the project manager through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf. You will be expected to support the project manager with activities such as communication between with the business, maintenance of central project records and production of regular management reports. Successful candidates are expected to commit to the role for a minimum of 18 months.

MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.

Key responsibilities of the role

  • Planning and scheduling – Assist with and maintain appropriate systems to enable effective planning and scheduling.
  • Monitoring and reporting – Assist in maintaining project controls and in producing project reports.
  • Admin – Responsible for project file management using robust version control. Organise key project meetings, and provide secretariat support.
  • Resources – Management of staff as appropriate, including their development.
  • Stakeholder – Assist with maintaining the stakeholder log for internal and external stakeholders. Act as the focal point for project responses to external requests for information.
  • Financial control – Assist with the monitor of project spend and contribute to the compilation of budgets. Maintains an accurate asset register for the project.
  • Risks and Issues – Assist with and maintain risk and issue logs, escalating as appropriate.
  • Experience of organising teams, establishing processes and working to deadlines.  
  • Able to use Microsoft Office tools.

This is a permanent position with frequent weekly travel to other sites.

Location & Terms of appointment

These positions will be based out of our Leeds office only.

This post will require frequent weekly travel to other sites.

Salary & Grade

Band D – EO

New entrants to the Civil Service will be expected to join on the minimum of the pay range.

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

Selection and Recruitment Process

Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.

Merit List of successful candidates based on location will be retained after this campaign for 12 months.

Application Process

You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework.

Details on the PDCF can be found on the Infrastructure and Projects Authority pages

Successful candidates will then be invited for interview and the interviews will take place virtually via Microsoft Teams, until current guidance for COVID 19 restrictions change.

The interview will consist of Project Delivery competency and strength-based questions in line with success profiles.

In-tray Exercise

Prior to the Interview, candidates will be asked to complete an In-tray Exercise one hour prior to the interview commencing.  Instructions will be sent to candidates directly prior to their interview date. This is used to test a candidate’s admin responsibilities and planning tools. This will be one of the key responsibilities of the role alongside technical knowledge of project delivery.

Additional Information

Project Delivery Competencies

You will be required to provide evidence of the following key competencies at the indicated level:

Competencies

Description

Level required

Project Delivery Profession – Technical Competencies

Planning

Planning is the ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Scheduling

The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Risk & issue management

Risk & Issue Management is the ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Governance

Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Frameworks & methodologies

Is the ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Stakeholder engagement

Stakeholder Engagement is the ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Assurance

Assurance is the ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Change control

Change Control is the ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests.

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Knowledge management

Knowledge Management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

(W) Working knowledge and practical experience

  • You have a good understanding of this competence
  • You have applied this independently in low complexity projects and/or under supervision in more complex projects

Project Delivery Profession – Behavioural/Leadership Competencies

Credible action

The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Collaboration

The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Influencing

The ability to influence, change and impact decisions with both internal and external stakeholders.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Resilience

The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and

maintaining performance.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Innovation

The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.

(A) Basic knowledge and limited or no experience

  • You understand how it can be applied.
  • You can describe the benefits and importance.
  • You may have applied it in a low complexity project under supervision or assisted others in delivering it.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-    To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-    To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-    To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.