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Programme and Project Management

Project Manager – 42866
£30,989 - £47,591
National

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Background:

The courts and tribunals in England and Wales have been allocated unprecedented funding of almost £1billlion. This will enable HM Courts & Tribunals Service, working in partnership with the judiciary, to create a system that is proportionate and accessible and that better meets the needs of the people it serves. This is the most ambitious programme of its kind anywhere in the world.

The Reform Programme is made up of six pillars that cover the primary areas of courts reform. The Future Operations Programme, which sits within the Reform Programme, will deliver a new operating model and supporting capabilities to operations within our Courts and Tribunals, Regional Operations and Courts and Tribunals Service Centres (CTSCs), transforming operational ways of working.

The Roles:

As a Project Manager you will be at the forefront of leading and implementing change in our world-leading justice system. The Reform Programme is ambitious, and we need resilient, resourceful and adaptable people to make it happen, who have a proven track record in Project Management.

Please note, we have 2 vacancies available, but they are for different fixed term contract lengths. However, the application criteria and process is the same for each role. Please indicate in the free text box by the location preference section of your application if you wish to be considered for just one or both of the roles.

Model Office: 12-month Fixed Term Contract:

The Future Operations Programme will deliver a new operating model and supporting capability to operations within our Courts and Tribunals as well as the Courts and Tribunals Service Centres (CTSCs), transforming operational ways of working. The Model Office and Model Court & Tribunal Project will evaluate and validate the future organisation design and new ways of working along with ensuring the smooth transition of new reformed services. This will determine any changes that are required prior to implementation of the future operating model and the transition of new reformed services into CTSCs. Model Court & Tribunal will ensure the designs produced for the future operating model in HMCTS are fully validated before they can be implemented. Model Office will ensure the smooth transition of services from development and testing into the live environment with interactions between different parts of operations fully documented and embedded in the new processes.

Transition & People: 24-month Fixed Term Contract:

The Future Operations Programme will deliver a new operating model and supporting capability to operations within our Courts and Tribunals as well as the Courts and Tribunals Service Centres (CTSCs), transforming operational ways of working. The Transition and People Project are responsible for the changes associated with the phased delivery of transformed digital services into the CTSCs and Courts and Tribunals. The project is responsible for the successful transition and implementation for people, sites, training and capability, process, services, knowledge content, and infrastructure as well as the development of a structured release plans to align the people, process, technology and capacity plans, ensuring Service release dates and FTE ramp up are understood, planned and agreed.

Key Responsibilities:

  • Define and document project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders
  • Develop full-scale project plans and associated communication documents
  • Effectively set and communicate project expectations to project team members and stakeholders in a timely and clear fashion
  • Identify and manage project dependencies and critical path
  • Plan and schedule project timelines and milestones using appropriate tools
  • Develop a sound project plan that suitably identifies resources and project outputs
  • Develop and deliver progress reports, proposals, requirements documentation, and presentations
  • Take ownership and responsibility in terms of .time, quality and cost for all assigned projects or a workstreams in larger projects.
  • Execute project lifecycle in accordance with in-house processes, embracing Agile project delivery
  • Take an active role in supporting procurement of third-party services and ensuring commercials are adequate for delivering
  • Provide effective risk management

Key Interactions:

You will work closely with:

  • HMCTS and Ministry of Justice staff.
  • Project and programme senior responsible owners.
  • Project and programme managers and the wider change team.
  • Customer and supplier representatives.
  • Stakeholders in the justice system.

Other Duties:

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. The post holder will be required to work flexibly across the programme.

Essential Skills & Criteria:

  • Project Management Qualifications E.g. Prince 2, Agile etc.
  • A successful track record of Managing projects, preferably in a public-sector environment
  • Experience of producing business cases and a working knowledge of Government business case approvals processes
  • Proven ability to drive through significant change whilst maintaining strong client and internal relationships
  • Proven ability to perform consistently to tight timescales with a high degree of visibility
  • 5+ years’ direct work experience in a project management capacity
  • Strong familiarity with project management software such as Microsoft Project

Location of Posts:

The successful candidate will be required to travel to London, however base location can be flexible. Travel to other HMCTS sites may also be required as part of these working arrangements. In line with the department’s policies, travel and subsistence and, where appropriate, overnight accommodation will be available in line with organisational policies.

Application Process:

To apply for this position please complete the online application form, ensuring you submit the following two application documents:

  1. An up-to-date copy of your CV which details your experience and achievements
  2. A 250-word suitability statement against each of the following Success Profile Behaviours (Level 3):
  • Making Effective Decisions
  • Communicating and Influencing
  • Working together
  • Delivering at Pace

Further information on Success Profiles and the required standards for this post (Level 3) can be found at:

https://www.gov.uk/government/publications/success-profiles        

Please note, depending on volumes of applications received the sift stage may be based on your CV and the lead behaviour, which is Making Effective Decisions.

Should you be successful at the sift application stage, these behaviours will also be tested at interview. Please also note that interviews may be required to be conducted via video conference.

A Merit List of applicants meeting the required criteria may be kept for up to 12 months.

Additional Information

To apply for this position please complete the online application form, ensuring you submit the following two application documents:

  1. An up-to-date copy of your CV which details your experience and achievements
  2. A 250-word suitability statement against each of the following Success Profile Behaviours (Level 3):
  • Making Effective Decisions
  • Communicating and Influencing
  • Working together
  • Delivering at Pace

Further information on Success Profiles and the required standards for this post (Level 3) can be found at:

https://www.gov.uk/government/publications/success-profiles        

Please note, depending on volumes of applications received the sift stage may be based on your CV and the lead behaviour, which is Making Effective Decisions.

Should you be successful at the sift application stage, these behaviours will also be tested at interview. Please also note that interviews may be required to be conducted via video conference.

A Merit List of applicants meeting the required criteria may be kept for up to 12 months.

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-    To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-    To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-    To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.