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Project Delivery

PMO Lead Analyst – 60059
£42,626 – £55,302
National

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

The Change Delivery and Central Services Group is one of six groups based within the Strategy, Planning and Performance Directorate (SPP) of HMPPS. The group is pivotal to the delivery of all national change initiatives across the agency, working closely with and supporting the portfolio of programmes and projects to ensue these reflect the ambitions of our MoJ Second Permanent Secretary and HMPPS CEO, Jo Farrar and align to the HMPPS Business Strategy whilst making a real positive difference to frontline services.

The Change Portfolio Office run an efficient and effective Change Portfolio that is dedicated to enabling and assuring successful transformational change that delivers HMPPS Business Strategy objectives. They define best practice and encourage innovation to build project delivery capability and drive collaboration, standardisation, business continuity and continuous improvement across the organisation.

The Portfolio Management Office oversees delivery activity across the Change Portfolio and provides support to the Change Portfolio Board.  Priorities include monthly reporting to the Change Portfolio Board and the HMPPS Leadership Team with a focus on programme delivery and specialised resourcing reporting via the Portfolio Heatmap and Dashboard. The team also manages Portfolio risks and issues and supports work on the Portfolio plans and dependencies, reporting on these activities to the Change Portfolio Board. The team maintains close working relationships with the programmes by holding monthly 1-2-1s with all programmes across every tier as well as regular meetings with the MoJ Portfolio to ensure aligned working between the two teams. 

The role is critical to the function of the HMPPS Change Portfolio Office and integrates with other PMO staff and a broad and diverse range of change programmes in the portfolio. Extensively using Microsoft Excel and Power Queries, the role will primarily be data focused and require management of the existing commissioning process and the application of continuous improvement to ensure the process is fit for purpose and capable of informing the HMPPS Change Portfolio Board.

A key product of the monthly data cycle will be the production of the Change Portfolio Board monthly dashboard. The dashboard’s production is predicated on Microsoft Power BI and the role will have a significant emphasis on the expansion of capability in this area.

The data processed by the Change PMO is heavily project and programme based, meaning the successful applicant will need to comfortable engaging in project and programme subjects, including matters relating to milestones, dependencies, benefits and risk and issues. They will also need to be able to explain the data to the PMO team and senior stakeholders.

Many portfolio processes are relatively new and therefore there is a need for continuous improvement as the data will need to evolve. A key focus of this role will be around improving tolerance breach reporting and subsequent actions following identification.

The successful applicant will need innovative ideas on how all the data we collect (including; delivery confidence assessment and forecast, milestones, dependencies, benefits, risks, issues  etc.) can be turned into meaningful intelligence. 

Skills and Experience

Essential

  • Demonstrable experience of advanced Excel and being able to construct complex formulas
  • Ability to analyse programme and project-based data and present results to a diverse audience in a clear non-technical style
  • Some knowledge of Excel VBA and willingness to increase knowledge as required
  • Knowledge of Microsoft Power Query and relational data models to combine and analyse datasets within Microsoft Power BI
  • Strong IT skills across common Microsoft Office applications
  • Experience of working in a project environment 

Desirable

  • Understanding of project lifecycles for the analysis of programme plans
  • Experience of Microsoft Project
  • Project Management Qualification such as Prince2, Agile, MSP

Overview of the job

The job holder will apply advanced modelling and analysis techniques to support effective commissioning.

Summary

The Senior Analyst will use specialist analytical, modelling and financial techniques to support colleagues by providing robust forecasts of NOMS requirements. They will contribute to this work, playing a leading role in analytical support and evidence- based policy development for several NOMS work streams.

Responsibilities, Activities & Duties

You will be required to carry out the following responsibilities, activities and duties: 

·         Will lead analytical research relating to designated projects.

·         Write comprehensive analytical reports for a number of audiences.

·         Produce datasets of key information for the unit, ready for subsequent analysis.

·         Quality assure and manipulate large and complex datasets.

·         Provide policy and operational support by producing ad hoc MI reports and otherwise responding to data/analysis requests when required.

·         Conduct regular and relevant team meetings.

·         Research trends and best practice

·         Will be expected to manage the resources of their team to deliver its programme of work, using excellent line management and matrix management skills.

·         Scenario/Sensitivity Analysis – perform scenario and sensitivity analysis to understand the relative importance of assumptions and inform identification and management of risk and uncertainty to inform the NOMS Board.

·         Support NOMS/NPS and MoJ by providing data analysis and reports and other related projects and policy areas. Provide expert analytical advice on these topics to directors, heads of group and senior managers. Contribute to the development of effective policy, through correspondence, meetings and presentations.

·         Conduct, write-up and disseminate research relating to designated projects as set out in the NOMS research plan. These projects require the selection and application of advanced statistical methods, and strong understanding of the theoretical and empirical literature on offending behaviour and criminal careers. Reports must pass expert peer review before publication, and be accessible to audiences with different professional backgrounds and levels of technical expertise.

·         Act as the account manager for analytical requests from the Directorates. This will require you to develop strong working relationships, working closely with non-analytical colleagues to understand their requirements and translate these into analytical work. 

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Behaviours

·         Changing and Improving

·         Making Effective Decisions

·         Managing a Quality Service 

·         Delivering at Pace

·         Leadership

·         Communicating and Influencing

·         Working Together

Essential Experience 

Experience of using structured project management techniques Experience of a range of analytical techniques

Experience of working with structured data / databases to produce analysis.

Technical requirements

Member of a government analytical service (GORS, GES, GSS, GSR), or active commitment to developing to become a member, with a bachelor’s degree in a numerate subject and experience of analysis in a government department, or equivalent relevant experience 

Salary

The national salary range is £42,626 - £51,154, London salary range is £44,898 - £55,302. Your salary will be dependent on your base location

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate’s Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.