MoJ Property Directorate – Senior Project Sponsor (Prison Infrastructure) – 51519
£50,427 – £63,500
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). As of 2 April 2021, the Prisons Maintenance Group (or PMG) joined MoJ Estates Directorate and the team receives a new title, MoJ Property. This change will align us with our Profession – the Property Profession – and brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies. We also provide property services on behalf of the Home Office.
MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal – our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.
We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.
Infrastructure Team Overview
There are five Senior Project Sponsor roles available within the MoJ Prison Infrastructure team. We are seeking Senior Project Sponsors to be responsible for a programme of expansion work within one of the following areas:
Role 1: Women’s Estate Expansion- A mix of Open and Closed gender-specific accommodation places across existing sites in the Women’s Estate.
Role 2: Houseblocks and Refurbishment – the provision of up to 2,500 places to be delivered through Houseblock construction in the Category B and C adult male estate.
Role 3: Category D Prison Expansion – Delivery of new modular accommodation blocks in the Category D prison estate.
All these roles are accountable to the relevant Head of Programme Delivery in the new Prison Infrastructure Directorate for the successful, timely and quality delivery of the construction of their prison. The post holder is the prime contact and leader of significant teams of outsourced professional service providers.
Expectations of post holder in executing the role:
As a senior leader to role model a collaborative leadership style that drives positive behaviours across teams and with stakeholders and contractors as well as strong management of the supply chains is a critical element of this role. Additionally, the ability to work flexibly to prioritise and manage a personal workload and workloads of the outsourced providers; provide a strategic steer whilst making sure all projects are delivering within the governance and processes embedded in the project control framework.
Demonstrable experience and knowledge of the following:
- Management of substantial resources. They will have the requisite sector knowledge, skills, qualifications and experience to provide clearly articulated guidance and advice to the senior management of the organisation on major decisions
- Strong understanding of what can be achieved in live, secure or sensitive settings both on site and off- site
- Strong and effective project management skills. Responsible for the quality and delivery assurance of activity in post holder’s area encompassing whole lifecycle ownership and management of the project
- Competent at embedding lesson lessons learned whilst working at speed or whilst achieving realistic programme betterment where practical
- A desire to challenge existing processes to achieve continuous improvement of programme delivery.
- The post holder will provide clear support to account managers and stakeholders in delivering successful outcomes in respect of the Directorates objectives, that flow from the single departmental plan, the asset management plan(s) and local business plans.
- As a member of the unit leadership team, the post holder will operate in a culture of openness and honesty, demonstrating commitment and drive to change through personal involvement, grip and empowerment, and by delivering results by personally championing change.
Job Description, Duties and Responsibilities
Responsibilities will include the following:
- Working with a range of end users, judiciary, prison governors, probation, HMPPS leads and facilities management to develop project proposals at mandate through to timely completion, within budget envelops; evidencing value for money solutions and benefits realisation.
- Working with Directorate Account Management teams in delivering successful outcomes.
- Timely drafting and submission of individual project option appraisals, feasibility reports, business cases and board papers; driving design innovation.
- Presenting at Board and Senior level briefings as required
- Working with commercial teams to procure supply chain resources, by providing the appropriate project briefs.
- Managing the performance of supply chain partners, by providing clear instructions and collating and reporting on key performance measures
- Identifying risks and issues and making sure mitigation plans are in place, submitting early warning notices when contractual remedies are thought to be required.
- Embedding wider efficiency targets set by the Cabinet Office and Infrastructure and Projects Authority (IPA), such as the implementation of building information modelling, government soft landings by the inclusion of FM professionals, and collaborative procurement – particularly early contractor engagement and project bank accounts.
- Regularly holding to account and supporting team members who support the Senior Project Sponsors.
- Line management and leadership of a team, providing strong professional direction.
- Making sure critical paths are in place for all projects and Project Performance Indicators (PPIs) are in place and the resulting data is used to keep project to time and quality.
- Making sure project detail sheets are submitted on time, having first challenged and assured the data and information being supplied is accurate.
- Manage the end to end requisition to pay process, making sure prompt and fair payment is made.
- Ensuring lessons learned are carried out as best practice and findings are collected and distributed across stakeholder groups, including technical services, FM and commercial. Post project evaluations to be conducted and recorded, with report benefits in line with those set out in the business case(s)
- Travel required to sites in England and Wales and on occasions, London and Scotland.
Skills and Experience
- Should have experience of effectively working through a diverse range of stakeholders, to achieve successful outcomes.
- Should have the ability to organise and prioritise delivery solutions in a continually changing environment, where appropriate to do so.
- Should have the experience of developing new ways of working, particularly when identifying and embedding best practice.
- Should have experience of identifying risk and implementing mitigation plans.
- Should have experience of delivering projects to a standard control framework process.
Specialist skills and experience:
- Knowledge and experience of drafting and presenting business cases, option appraisals and board papers.
- Knowledge and use of Government Soft Landings (GSL).
- Knowledge and experience in delivering projects through the industry standard of the RIBA digital plan of works.
- Knowledge and experience of good supplier relationship, contract and commercial management outcomes.
- Knowledge of sustainability policy and its application in property/projects
- Knowledge of the strategic direction and objectives in managing and improving the Government estate.
- Knowledge and use of construction contracts to deliver large scale projects, managing contractual claims and contractual variations
- Awareness of Government Property Profession.
- Experience in management of property disciplines e.g. Facilities Management, Sustainability, Health & Safety, Fire Safety
- Successful experience of delivering challenging programmes in a complex environment
- Understanding of and integration with the Government Property Profession
- Project or programme management qualification (e.g. Prince 2 or MSP)
- Knowledge or experience of implementing continuous improvement methodologies e.g. Lean, Six Sigma etc.
- Experience of delivering through project bank accounts and timely payment of supply chains through the requisition to pay process.
- Knowledge and use of PPC 2000, NEC3 forms of contracts and contract remedies.
Have, or be willing to work towards, a recognised construction qualification, such as the chartered institute of building (CIOB)
We will assess you against these behaviours during the selection process:
- Seeing the big picture.
- Managing a quality service
- Delivering at pace.
Flexible working hours
The Property Directorate offers a flexible working system in many teams.
Requests for reduced hours contracts will be considered in line with business needs.
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
The Property Directorate offers flexible working subject to local agreement.
This post is advertised as Permanent & Full Time, part-time applicants will be considered under job share arrangements. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered. Non-civil service candidates would typically start on the pay band minimum.
The national salary range is £50,427 - £59,000, London salary range is £54,274 - £63,500. Your salary will be dependent on your base location
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on UKor Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Mojfirstname.lastname@example.org);
- To Ministry of Justice Resourcing team (email@example.com);
- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.