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Property

MoJ Property Directorate – Climate Change and Sustainability Unit Business Support – 70100
£25,827 – £31,200
National

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best.  We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal – our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

In this role, you will be part of the Climate Change and Sustainability Unit (CCSU) – an exciting multi-disciplinary team within the MoJ Property Directorate. Our mission is to develop, deliver and embed key MoJ and wider Government sustainability programmes throughout our entire estate. We aspire to be a sustainability leader within Whitehall, and to do this we are seeking passionate, motivated people. This is a great opportunity to cultivate an interesting and rewarding career in environmental sustainability while working with a dynamic and supportive team.

The MoJ is dedicated to building staff capability and promoting staff wellbeing, with aspirations to be the best that we can be as individuals and as a directorate. We offer a range of development opportunities including accredited training courses, a work-life balance that works for you, a generous pension and staff discount voucher schemes.

Team Overview

You will be part of a lively and creative multidisciplinary team responsible for the delivery of key MoJ sustainability priorities. We work collaboratively across our areas of expertise to deliver positive environmental outcomes across a large range of themes including:

•    Meeting the Greening Government Commitment (GGC) targets,
•    Energy management & carbon reduction in line with our net zero carbon strategy and delivery plan, 
•    Waste management and circular resource models,
•    Water efficiency,
•    Sustainable construction,
•    Sustainable procurement,
•    Sustainable travel,
•    Biodiversity protection and enhancement. 

The Climate Change and Sustainability Unit is responsible for embedding environmental sustainability across MoJ, its agencies (including prisons, courts and probation centres) and its Arms Length Bodies; through policy making, operations, finance, governance, estates and commercial activity. Working in a large and diverse organisation presents the team with huge scope to deliver national scale sustainability leadership.

Role Overview 

The focus of the role will be supporting the Climate Change and Sustainability Unit by providing administrative and business support. The work of the team is cross-cutting, reaching across the whole of the MoJ and its agencies and is fast-paced. We are looking for someone to help manage requests and queries received, support team members with procurement and financial transactions, and potentially support some environmental sustainability projects.

Job Description, Duties and Responsibilities 

The post holder will: 

•    Provide financial support which will include working with team members to add suppliers on to our system, to raise purchase orders, track activity in line with financial processes through to payment of invoices. Appropriate processes and assurances will need to be understood and fulfilled and a good working relationship with our finance team will need to be established.
•    Support recruitment processes by tracking progress of recruitment campaigns, by preparing for new starters to arrive and supporting the induction process.
•    Work with the CCSU Team to track and plan CCSU’s timely contribution to regular quarterly meetings such as the Audit and Risk Committee (ARAC), the Finance, Performance and Risk Committee (FPRC) and others.
•    Support CCSU information management including managing and developing the team filing structure on MS Teams and on MS Explorer. This will include avoiding duplication and retaining key information in line with MoJ requirements.
•    Provide general administrative support to the team: booking meetings, arranging building passes, where necessary book travel and accommodation for team members, support delivery of Team and Division away days, support CCSU response to the annual People Survey, renew CCSU licences and subscriptions (e.g., to professional bodies), monitor CCSU enquiries inbox.

The post holder is expected to be a good communicator, have a positive can-do attitude and work well in a team to progress shared tasks.  A flexible approach is required, to provide administrative and business support as required.

They should display a commitment to continual improvement and be capable of working independently and confidently at pace. 

Skills and Experience 

Essential skills and experience:

•    Prioritising workload, managing multiple tasks to different deadlines
•    Good verbal and written communication with an ability to communicate clearly and concisely
•    Teamwork and working as part of a team to achieve an outcome

Highly Desirable:

•    Raising purchase orders, payment of invoices, tracking payments and accruals
•    An interest in environmental sustainability 

Qualifications:

Not applicable for this role

Government Property Profession (GPP) Technical Skills 

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at:  https://www.gov.uk/government/publications/the-government-property-profession-career-framework–2

The GPP Framework is not applicable for this role.

Behaviours

We will assess you against these behaviours during the selection process:

•    Working Together
•    Communicating and Influencing
•    Managing a Quality Service
•    Delivering at Pace

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home. We offer flexible working as a benefit to employees where the business needs allow. This role will involve some hybrid working with travel to sites and HQ in Petty France as and when required.

The role will involve travel to regular (eg. once a month) team meetings and could also include occasional travel to MoJ establishments and supply chain stakeholders throughout England and Wales as necessary.

Flexible working hours 

The Property Directorate offers a flexible working system subject to local agreement. Requests for reduced hours contracts will be considered in line with business needs.

This post is advertised as Permanent & Full Time, part-time applicants will be considered under job share arrangements. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Non-civil service candidates will start on the pay band minimum.

Salary

The national salary range is £25,827 - £27,170, London salary range is £29,664 - £31,200. Your salary will be dependent on your base location.

Additional Information

A statement of 250 words, demonstrating each behaviour must be provided at application. The statements will need to fully demonstrate how you fulfil the required behaviours within the job description, using your work experience and outline the skills that you have to allow us to evaluate your application. The behaviour statements will need to be accompanied by a CV, however only the behaviours will be scored and assessed.
If the behaviours provided do not meet the requirements, or are not provided, candidates will be automatically rejected.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.