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Administration / Corporate Support

Male Allies Network Project Support – 62544
£19,781 – £26,111
National

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the job

This role will support the Male Allies Network Project Lead in the running of and driving this project.  

In November 2020 a Male Allies Forum was created in HMPPS led by Jim Barton. This forum, alongside HMPPS Championing Women in the Workplace are formed of staff who have expressed a desire to take part and lead work to shape products and drive conversations locally.

The Male Ally network has grown significantly in recent months, with increased membership across prisons, probation and HQ. Moving forward the network is focused on continuing to raise awareness around issues of gender-inequality in the workplace and wider society, upskill staff to call out inappropriate behaviour and host related events in partnership with Championing Women in the Workplace.

The Male Ally network has not been set up to end gender-inequality on behalf of women or for any paternalistic notion that women need to be sponsored by men.

The jobholder will work remotely or from their local prison/hub, but will be required to travel to London once a week and will also be required to travel to different locations for potential visits, at the request of their line manager.

This is a non-operational role with no line management responsibilities reporting to the Project Manager of the Male Allies Network.

Summary

The job holder will support the Project Lead with the delivery of the Male Allies Network in the Workplace project across HMPPS, providing administrative support with specific administrative duties as associated with this project and working alongside colleagues to develop products. They will act as a point of contact between prisons/LDUs and headquarters. They will also be required to develop first drafts related documents, research on literature and tools for the network, recruit new members and raise awareness across the operational line.

The job holder will be required to regularly liaise and work with the workstream leads, members of the working group, Heads of the Staff Networks (CWW, DAWN, PiPP and RISE) and other colleagues across government to ensure our work aligns with other government departments.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

·        Assist the Project Manager in taking forward the project, ensuring that work is prioritised appropriately and that deadlines are met.

·        Act as a point of contact for advice and requests from anyone taking an interest in the project and/or seeking assistance.

·        Commissioning work on behalf of the Project Lead in order to meet specified timescales and ensuring delivery on time and to the required quality standard.

·        Act as secretary to the Championing Women In the Workplace Board and any other relevant meetings, to include setting appropriate and relevant agendas (where necessary) and accurate minute taking and ensuring that all action points are dealt with in a timely manner.

·        Maintain and develop good relationships and working contacts with all workstream leads, members of the Championing Women In the Workplace working group and Heads of Staff Networks (such as PiPP, RISE, DAWN and the Cross Government Menopause group etc.) as well as colleagues from other government departments.

·        Organise, hold and facilitate focus groups across the estate, where necessary.

·        Organise bi-annually Championing Women in the Workplace Events.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English.

Behaviours

·        Making Effective Decisions

·        Delivering at Pace

·        Working Together

·        Managing a Quality Service

Candidates will be assessed against a lead behaviour (Working Together) at the initial application stage.

Essential Experience

Strong operational knowledge in either a custodial or community environment.

Good communication skills, both written and oral.

Technical Requirements

Knowledge and use of the Microsoft suite of packages – Word, Excel and PowerPoint.

Salary

The national salary range is £19,781 - £21,963, London salary range is £22,238- £26,111. Your salary will be dependent on your base location

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate’s Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service  (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.