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Statistics

Lead Data Collator – 62938
£36,498 – £44,538
Multiple Locations

Apply BACK TO SEARCH

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job title

Lead Data Collator

Directorate

Business Intelligence and Insights

Grade

SEO/Band B

Role Type:

Analytical, Statistical

Salary band

National:  £36498 – £40297 plus a potential recruitment allowance of up to +10% 

London: £40,228 to £44,538 plus a potential recruitment allowance of up to +10%

New entrants are normally expected to join on the minimum of the pay band.

Responsible to

Head of Information and Analysis

Base/location

National or London

FTE/hours

Full time/: 37 hours per week

Job type (i.e. fixed term/permanent/loan/secondment)

Permanent

Duration of appointment – months. (for fixed term, secondment, loan etc)

N/A

Security Clearance Required

Baseline (BPSS)

Who are we?

The YJB is the public body which advises Ministers, including the Secretary of State for Justice on the youth justice system. Our ambition is to see a Child First youth justice system. A system which looks to children’s’ strengths and supports children to become the best version of themselves. To this effect we engage with a wide variety of organisations, partners and parties with an interest in youth justice, we share good practice, champion improvement and issue grants.

Our recruitment is based on merit, we welcome applications from all who can commit to our vision and values, we offer considerable flexibility in how you work and expect commitment and flexibility in return. We continue to strive for equality, diversity and inclusion in our culture and our staff group to this end we encourage applications from those people with traditional protected characteristics. Our staff are public servants, eligible for the Civil Service pension scheme and we are accredited by the Civil Service Commission.  This means applications from across Civil Service Departments, their agencies and Arms-Length Bodies are treated as internal applicants.  We also welcome applications from those who do not work in these bodies.

Our Vision

Working to ensure a youth justice system that sees children as children, treats them fairly and helps them to build on their strengths so they can make a constructive contribution to society. This will prevent offending and create safer communities with fewer victims.

Aims of the Youth Justice System

Prevention of offending by children and young people:

  • To reduce the number of children in the youth justice system
  • To reduce reoffending by children in the youth justice system
  • To improve the safety and wellbeing of children in the youth justice system

To improve outcomes of children in the youth justice system

Summary

YJB is the only public body with oversight of the whole youth justice system. Research and evidence are key to our understanding of the youth justice landscape. This supports effective decision making, gives assurance to ministers that our advice has a solid evidence base and supports the achievement of our strategic objectives.

The Business Intelligence and Insights Directorate gathers and interprets information from a range of sources (including data, research, and wider intelligence). This information supports: the YJB’s oversight of the Youth Justice System (YJS), helps us to understand how the system is operating and whether it is achieving its aims, and helps to identify future opportunities and challenges for children and the YJS. The directorate leads the organisation in gathering, developing and using data and evidence well.

Job Description

As the Data Collator for the Youth Justice Board, you will:

  • Collect and gather information from a wide range of diverse sources and systems
  • Collate information to ensure easy retrieval and access for analysts within the team
  • Quality assure and clean data to ensure it is “analysis” ready
  • Read, understand and interpret reports and information and be able to identify key issues from data/information received, presenting and sharing as relevant.
  • Conduct analysis of data using tools and systems as required
  • Work with YJSs and COMs providers to establish/build-in validation checks
  • Have strong written and verbal communication skills.

All posts within the YJB operate flexibly to ensure the requirements of the business are met and as such you may be required to undertake other duties in their role or duties in other parts of the business at their grade to meet business priorities. You will expect to work within a matrix management approach often undertaking regular tasks alongside providing project support to wider programmes; you will be expected to take on corporate responsibilities in addition to your role.

  • In carrying out your duties you will respect the YJBs commitment to equality of opportunity and the diversity of the YJB and its stakeholders.
  • You will make sure you understand and adhere to your responsibilities in relation to health and safety and data protection.

Main Responsibilities

1 Collate, highlight and distribute relevant information to team members to ensure they remain informed of the latest developments in their area of interest.

2 Be responsible for quantitative data cleansing as data comes in.

3 Coordinate YJBs quality, security, and maintenance of data, ensuring sufficient data quality is maintained so that the data can effectively support the business process.

4 Creation of standardised templates for softer intelligence to enable analysis to be carried out.

5 Maintain oversight of all YJBs data responsible for ensuring the quality and fitness for purpose of our data assets, including the metadata, and other data assets the YJB depends upon but is not responsible for.

6 Be responsible for the awareness, accessibility, release, appropriate use, security and management of data.

7 Be responsible for the YJB data governance processes, policies, guidelines. Establishing policies and procedures related to the collection and accuracy of data and perform tests on data systems.

Selection process details

This vacancy is using Success Profiles and will assess your Technical Skills, Abilities, Behaviours, Strengths and Experience. 

The assessment process will be made up of two parts:

  1. Application
  2. Interview

Application  

Please provide:

  • A statement demonstrating in no more than 250 words the lead behaviour Managing a quality service
  • A statement, no more than 1000 words, which sets out your suitability for the role. This should include how you meet the essential Technical and Ability criteria (outlined below).

Essential Criteria

Technical:

  1. Membership of (or willingness to obtain when in post) an analytical profession, such as GSG, GSR, GORS, GESR.
  2. Data Collator key skills as described in Government Analysis Function Framework and at the end of this job description.

Ability:

  • Competent in MS Office suite, including advanced Excel skills.
  • Proven skills in coding/programming to clean, manage data e.g. SQL
  • Experience in R (and desirable AWS).

Interview

The interview will be a blended interview. The focus will be on

  • Government Analysis Framework key skills
  • Civil Service behaviors: Managing a quality service (Lead), Communicating & Influencing Changing and Improving,
  • Strengths as described in the Success Profiles (this is a very particular style of interview please make sure you make yourself aware of these in advance).
  • The interview will include a GAF Key Skills Further details on presentation will be provided nearer the time.

Contact for information:

Rhian Manley (email: Rhian.Manley@yjb.gov.uk;   Phone: 07929712426)

Civil Service Behaviours: 

  • Managing a Quality Service (Lead)

Develop, implement, maintain and review systems and services to ensure delivery of professional excellence. Work with stakeholders to set priorities, objectives and timescales. Successfully deliver high quality outcomes that meet the customers’ needs and gives value for money. Identify risks and resolve issues efficiently. Involve a diverse range of colleagues, stakeholders and delivery partners in developing suggestions for improvements. Establish ways to find and respond to feedback from customers about the services provided.

  • Communicating and Influencing

Communicate with others in a clear, honest and enthusiastic way in order to build trust. Explain complex issues in a way that is easy to understand. Take into account people’s individual needs. Deliver difficult messages with clarity and sensitivity, being persuasive when required. Consider the impact of the language used. Remain open-minded and impartial in discussions, whilst respecting the diverse interests and opinions of others. Introduce different methods for communication, including making the most of digital resources whilst getting value for money. Monitor the effectiveness of own and team communications and take action to improve where necessary.

  • Changing and Improving

Work with others to identify areas for improvement and simplify processes to use fewer resources. Use technology where possible to increase efficiency. Encourage ideas for change from a wide range of sources. Clearly explain the reasons for change to colleagues and how to implement them, supporting individuals with different needs to adapt to change. Encourage an environment where colleagues know that they can challenge decisions and issues safely. Take managed risks by fully considering the varied impacts changes could have on the diverse range of end users.

Data Collator Technical skills summary:

  • Data Collection (Practitioner)  – Understanding of data collection methods and their application
  • Data Collation (Expert) – Able to assimilate information from a range of diverse sources
  • Data Cleansing (Expert) – Knowledge of data cleansing and standardisation
  • Data Management (Practitioner) – Understanding data sources, data organisation and storage
  • Software Tools & Techniques (Expert) – Utilising coding and programming skills for data and analytics
  • Data Analysis (Expert) – Able to identify key issues from data/information received, presenting and sharing as relevant.
  • Communicate Insight (Practitioner) – Strong verbal and written communication skills

Benefits of working for the Youth Justice Board 

  • Opportunity to work in an organisation that seeks to make a positive difference to the lives of children at risk of entering and within the youth justice system
  • Family friendly policies including flexible working opportunities. Many of our staff combine working from our offices in either London or Wales with working from home; compressed hours, part-time working
  • Civil Service Pension Scheme, and/or continuous service transfer of Civil Service Pension Scheme as applicable
  • Annual leave of 25 days per annum plus public holidays (or for those transferring directly from Civil Service Departments, their Agencies, Arms-Length Bodies (ALBs) and Non-Departmental Public Bodies (NDPB) we will match current annual leave entitlement, up to 30 days)
  • As an accredited NDPB we can accept your continuous service from other Civil Service departments their agencies and ALBs/NDBPs
  • Special recognition bonus scheme
  • Special leave for unplanned emergencies and for voluntary work
  • Employee Assistance Programme offering confidential support and advice for personal and work issues and occupational health
  • Health and well-being initiatives such as flu-vaccinations
  • Free eye tests and eyecare vouchers for VDU workers
  • Interest free season ticket loans
  • Regular professional development
  • Professional HR Case Management support for managers

Salary

The national salary range is £36,498 - £40,297, London salary range is £40,228 - £44,538. Your salary will be dependent on your base location

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on UKor Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.