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Governance

Information Governance and Data Protection Lead – 52149
£30,451 – £34,105
Glasgow

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

This position is based at CICA, Alexander Bain House, Glasgow, G2 8JQ.

Keeping data safe and secure is a key priority for us.  We want to strengthen our Governance Team and are looking for someone who has not only proven experience in this area, but a genuine interest and desire to maintain the highest standards in information security and pass that enthusiasm on to others.  Does this sound like you?

The role

  • Lead on all aspects of information governance and UK General Data Protection Regulations (GDPR) and Data Protection Act (DPA) 2018.
  • Develop and maintain the Information Governance Framework, including guidance; policies; procedures; privacy notices; forms and templates.
  • Lead on the management and response of Freedom of Information Requests (FOIs) ensuring responses comply with the FOI Act.
  • Lead on the management and response of Subject Access Requests (SARs) ensuring responses comply with DPA.
  • Investigate data privacy breaches within the organisation, ensuring appropriate resolution and subsequent improvement actions.
  • Inform and advise on compliance with relevant legislation.
  • Lead awareness of data protection, training staff and conducting internal assurance activity.
  • Undertake and monitor data protection impact assessments (DPIAs).
  • Provide expert advice and guidance on complex aspects of information governance to ensure regulatory compliance and information management practice.
  • Embed appropriate records management policies and procedures.
  • Development of Data Protection Champion role across the organisation.
  • Liaise with MoJ on Internal Reviews and complaints and embed any lessons learned.

Accountability

This role reports to the Senior Governance Manager.  The role includes line management of 3 staff.

Essential criteria:

  • Extensive knowledge and experience of UK GDPR & Data Protection Act 2018 including data subject rights, and Information Governance.
  • Experience in developing, documenting, and maintaining data governance policies, and implementation of standards and business processes.
  • Ability to explain regulatory requirements and obligations to colleagues of all levels through excellent written, verbal and interpersonal communication skills.
  • Good interpersonal skills to establish successful, collaborative working relationships and providing pragmatic solutions.
  • Possess a Practitioner Certificate in Data Protection (or similar professional data protection & privacy qualification) or currently working towards a qualification.

The following criteria is not essential however candidates who can offer this experience or skill should provide relevant evidence in their application.

Desirable criteria

  • Line management experience.
  • Experience of working directly with customers and other stakeholders.

We offer flexible working 7am – 7pm, Monday to Friday, on full-time (37 hours per week) or part-time patterns. We are following current Scottish Government’s advice and guidance in its response to Covid-19 (Coronavirus). This means most of our people are currently working from home.

Selection Process

The vacancy filling process involves 2 stages using Civil Service Success Profiles and will assess your Behaviours, Strengths and Experience.

For the first stage of the vacancy filling process, please provide a Statement of Suitability of not more than 1,000 words which demonstrates evidence of the essential criteria for this role.

If selected to stage 2, you will be invited to interview where you will be assessed against the following behaviours:

  • Working Together
  • Managing a Quality Service
  • Seeing the Big Picture
  • Communicating and Influencing

During the panel interview, you will be asked behaviour-based questions to explore in detail what you are capable of and strength-based questions to explore what you enjoy and your motivations relevant to the job role.

There will also be a short exercise, details of which will be explained in the invitation to interview.

Interviews are likely to take place mid to late February.

Important Information Regarding Interviews
We will be conducting all interviews in a virtual/remote setting.

All applicants should ensure that they have a suitable space to complete the virtual interview. In addition, a personal device of choice, which has the interview application downloaded (MS Teams). To avoid any issues during the interview please also ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds.

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

A reserve list will be created and will be valid for 12 months if further vacancies arise for this or a similar role.

If you are currently working for an Other Government Department (OGD) and would like to consider the impact on your pay when joining CICA, or if you have any questions about this role, please email the Corporate Support Team at corporate.support@cica.gov.uk

Disability Confident

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Reasonable Adjustments

Tell us if you have a disability when you apply, and we can offer reasonable adjustments to help with the selection process.

If you require any assistance at any time please call 0845 241 5359 (Monday to Friday 8am-6pm) or e-mail MoJ-recruitment-vetting-enquiries@gov.sscl.com.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on UKor Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.