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Administration / Corporate Support

HMP Highpoint : Business Administrator – 37948
£19,531 - £21,713
Multiple Locations

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. 

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

Organise, produce and maintain accurate records for area of work

Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment

Complete monitoring returns for area of work

Input requisitions on to the finance database and process requisitions for defined   area of work

Co-ordinate any awareness sessions for area of work

Prepare paperwork for checking by manager, conducting initial checks as required

Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared

Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and   producing reports as required

Collate relevant information relating to Service Delivery Indicators (SDi’S) 

Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

Business Administrator : Activity Hub

Business Administrator : Business Hub

Business Administrator : Equality

Business Administrator : Estates

Business Administrator : Management Coordinator  

Business Administrator : Offender Management Hub  

Business Administrator : People Hub

Business Administrator : Programmes

Business Administrator : Psychology

Business Administrator : Safe Decent and Secure

Business Administrator : Safer Custody

Business Administrator : Security Intelligence Collator

Business Administrator : Substance Misuse and Drug Strategy

Business Administrator : Healthcare

Business Administrator : Observation, Categorisation and Allocation (OCA)

Business Administrator : Establishment Television Systems

Business Administrator: Mobilisation, Transition and Transformation Administration Support

Business Administrator: Regional Admin support Wales

Business Administrator: Regional Estates Team

Business Administrator: Safe Decent and Secure Benchmark

Business Administrator: Equality Benchmark

Business Administrator: Safer Custody Benchmark

Business Administrator: Resettlement Worker Benchmark

Business Administrator: OMU Benchmark

Business Administrator: Regional Admin Support (North East)

Business Administrator: Regime Development.

Registration

Job holders must complete specific training in their specialism once they take up post.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Allowances

37 hour working week

Behaviours

Changing and Improving

Communicating and Influencing

Working Together

Managing a Quality Service

Delivering at Pace

Additional Information

Working Arrangements & Further Information

Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate’s Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

See HMPPS competency framework to learn more about the competencies we are looking for.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/497684/NOMS_competency_framework.pdf

And you can download positive Competency writing samples for Band 2 and Band 3 applications.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/500804/Competency_writing_samples.pdf