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Operational Delivery

Finance and Resources Manager (2 posts), Data & Analytical Services Directorate – 41543
£24,002 - £34,105
Multiple Locations

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

We have 2 permanent Finance and Resources Manager roles in the Cross-DASD Function within the MoJ Data & Analytical Services Directorate at Band Cb/HEO level.

The Successful candidate will have the option to be based at of the following locations:

  1. 10 South Colonnade, London (flexible working arrangements are available between 102 Petty France, MoJ Hubs and home)
  2. 5 Wellington Place, Leeds.

Interviews are likely to take place in late March 2021 and will be held on Microsoft Teams. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post.

Background

Data and Analytical Services Directorate (DASD) is a multi-disciplinary team of around 400 staff which sits at the heart of the Ministry of Justice (MoJ) providing analytical support across a diverse and exciting agenda. We work in a dynamic and fast-paced context and our skills are in heavy demand across the MoJ. We support policy development and operational delivery with cutting-edge and high-impact analysis delivered by a community of analysts and specialists including, social researchers, operational researchers, statisticians, data engineers, data scientists, economists and other data specialists (such as data strategists, data dissemination and assurance experts).

The MoJ provides an exciting and dynamic environment for analysts, with considerable opportunity to make a difference for some of society’s most disadvantaged and vulnerable groups. DASD staff provide strategic direction, evidence and insight, decision-support and challenge to policy and operational colleagues and Ministers across the MoJ and beyond.  Analysts have a crucial role to play in the achievement of the Ministry’s goals, and there is a huge appetite for more and better analysis and analysts.

We have been through a major exercise to consider what we will need for the future to meet our vision to transform DASD services to maximise our impact in meeting Departmental objectives. Our structure has altered radically. We have introduced analytical business partnering teams and created a flexible projects team. We now have small specialist ‘hubs’ whose role is to bring in and/or scale specific priority skillsets and approaches (such as Data Strategy, Modelling, Data Science, Economic Appraisal, Experimentation). All this is underpinned by our new cohesive end-to-end data function building on our government-leading cloud-based analytical platform to streamline and transform the way we produce and disseminate our data, evidence, performance information and statistics internally and externally. These teams will work together on a single analytical programme, prioritised and aligned to departmental objectives and high impact outcomes.

Why work for the Ministry of Justice?

  • Flexible working arrangements – including compressed hours, flexi-time, working for home or commuter hubs outside of London
  • Regular job rotations to broaden experience – there are regular optional rotations for analysts of all levels to expand experience and opportunities
  • Analysis is at the centre of the Department’s decision making – with the move to a ‘Data Driver Department’ and a Secretary of State keen for all decisions to be evidence driven, your analysis will be key in influencing decisions
  • See the frontline and what your work is influencing – regular opportunities to visit prisons and probation providers to better understand the areas your analysis is affecting
  • Range of new areas of work and software – with the move to a more ‘Data Driven Department’ there will be many new areas of analysis to develop and a better range of analytical software

Job Description

DASD moved into a new structure in January 2021 which included the creation of the Cross-DASD Function. Our new structure will give us the foundations to further improve DASD and make it a great place to work where we can thrive. Over the next 2 or 3 years we will be continuing to transform and improve DASD, implementing new ways of working and operating as part of a multi-year change programme.

The successful post-holders will be based in the Cross DASD function which incorporates:

  • Business Planning
  • Transformation Programme
  • Prioritisation
  • Tasking
  • Finance and Recruitment Centre
  • People and Culture activities
  • PAs
  • DASD’s ‘People and Finance Data’ and associated IT solution

Key Responsibilities of the roles

Managing DASD budgets

  • Manage monthly staff tracking and commissions including recharges
  • Managing learning and development budget and Rewards & Recognition budget to advise directors on forecasting spend for each quarter
  • Manage the research project expenditure as part of the overall monthly finance process
  • Completion of the Directorate Budget Profiling spreadsheet to ensure all spend is clarified and up to date with noted next steps and mitigation.

Maintaining Financial Records and managing regular financial transactions

  • Manage records of DASD financial decisions
  • Monthly meeting with CFOG Corporate Finance team to discuss Issues Log and to update on changes to profiles, highlight any barriers or risks and to relay information back to the directorate
  • To inform MI – Maintain records of DASD finance decisions and profiles including invoices linked to Analytical professions bids, payment for centrally allocated staff and professional membership fees
  • Progressing Group level commissions (on a monthly basis) by working with Senior team to collate key information, chasing commissions, seeking assurance and sign off within deadlines as agreed with partners.
  • Manage accruals and journaling – monthly and annually
  • Ensure maintenance of income and expenditure reporting
  • Raising and management of purchase orders, receipting and invoices linked to analytical professions

Management Information

  • Support Management Information and the smooth running of the monthly workforce and finance reporting process on behalf of DASD
  • Assist with the business planning process including end and mid-year year governance statements

Knowledge and Skills

The following experience and skills are essential:

  • Ability to balance a varied workload, prioritising and communicating with team members as required
  • Experience of supporting or managing finances/budgets
  • Experience of Microsoft Excel
  • Ability to work with data and information to support planning and delivery of activities
  • Ability to balance a varied workload, prioritising and communicating with team members
  • Building relationships with stakeholders and partners

The following experience and skills are desirable:

  • Knowledge of purchase order and invoice cycle
  • Experience of liaising with finance business partners and business unit finance procedures and processes

Selection process details

Application

We will assess your application against the behaviours below. Please provide examples (detail the situation, your action and results) of how you have met each one of these behaviours.

  • Making Effective Decisions
  • Delivering at Pace
  • Communicating and Influencing
  • Managing a Quality Service

You can find a definition of these Behaviours here. We will be looking at how you meet the expectation for the grade of role you are applying for: Level 3 – HEO or SEO equivalent.

To demonstrate these behaviours, the STAR (Situation, Task, Actions, Results) approach could help with writing your examples.

In the event that we receive a high volume of applications we will undertake an initial sift on the Lead Behaviour – Making Effective Decisions

Applicants Invited for Interview

Interviews are likely to take place in late March 2021 and will be held virtually via MS Teams

The interview will be a blend of questions about Strengths and Behaviours needed for the role. For Behaviours, use the link above to understand the expectations at the grade of role you are applying for: Level 3 – HEO. You can find out definitions of Strengths here.

For Further Information:

If you would like to discuss this advert in more detail, please feel free to contact:

Jo Foy – Head of DASD Finance and Recruitment Centre on Jo.Foy@justice.gov.uk and

Claire Kaya – Workforce Planning Manager on Claire.Kaya@justice.gov.uk

Additional Information

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-     To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-     To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-     To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.