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Finance

Finance Administrative Officer-Income and Cash – 58102
£20,965 – £24,312
National

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Title/ Position 

Finance Administrative Officer – Income and Cash

Band/Grade

E/AO

Number of Vacancies

1

Business Group

CFOG

Directorate

Finance Business Partnering

Location

National

Hours

37

Working Pattern

Permanent

Role Type/ Team

Cash and Income control for Office of the Public Guardian

Overview

As MOJ Finance staff we support the Office of the Public Guardian (OPG) which is an executive agency of MoJ. It supports and enables people to plan for both their health and finances to be looked after should they lose capacity in the future. It also safeguards the interests of people who may lack the mental capacity to make certain decisions for themselves. OPG is an unusually commercial part of the MoJ being entirely fee funded and experiencing significant demand for its services year on year. 

The Business is based in Birmingham and Nottingham but the postholder can work from any location to support the work we do.

Role Purpose

As MOJ Finance staff we support the Office of the Public Guardian (OPG) which is an executive agency of MoJ. It supports and enables people to plan for both their health and finances to be looked after should they lose capacity in the future. It also safeguards the interests of people who may lack the mental capacity to make certain decisions for themselves. OPG is an unusually commercial part of the MoJ being entirely fee funded and experiencing significant demand for its services year on year. 

The Cash Control team are vital in recording the OPG income and cash payments, as a fee funded organisation accurate, reliable reporting is fundamental to the organisation’s leadership. Co-ordinating the team posting daily activities supporting the Cash Control Manager ensuring all stakeholders receive the required information.

Finance Administration Officers are key at ensuring completeness in transaction recognition. There are high volumes of transactions that require a strong eye for detail.

To work as part of a finance team ensuring the accuracy, completeness and timely recognition of cash and income. The role involves carrying out transaction processing, basic reconciliation of accounts and a variety of other duties commensurate with the grade and role as required.

Responsibilities

You will be required to carry out some or all of the following responsibilities, activities and duties associated with the group:

Cash recognition

  • To prepare and upload the daily bank statement into the ledger for all OPG bank accounts
  • To reconcile the uploads to the bank statement ensuring completeness of the cash balance
  • Investigate any unknown bank statement items
  • Process cancelled cheques
  • Support the compliance with the Service Level Arrangements
  • Ensuring compliance with journal log and controls
  • To ensure prompt notification to relevant colleagues in OPG of refer to drawer and other dishonoured payments
  • Receive and investigate notifications from the bank
  • To adhere to prescribed job cards and financial controls.

Income recognition (Power of Attorney and Supervision)

  • To upload income schedules to ensure timely recognition for:
  • Power of Attorney
  • Supervision
  • From all different income routes, card payments and online bank submissions.
  • Review and problem solve the income that cannot be easily posted
  • Support the compliance with the Service Level Arrangements
  • Posting income journals and ensuring compliance with our journal log and controls
  • Ensure timely clearing of the suspense account
  • To undertake reconciliation of financial files to records submitted from the business taking prompt action to address any problems identified
  • To adhere to prescribed job cards and financial controls.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Travel

A base location near or within the region will be allocated to the successful candidate, as set out below. The post holder is expected to meet their own travel costs to and from their base location. If required to attend a location other than their base location, post-holders may be entitled to claim some or all of any extra expense (beyond the usual base location travel costs) in line with the T&S policy.

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.  Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

Key skills and knowledge

  • Excellent interpersonal skills and a proven record of building strong working relationships with customers, partners and stakeholders.
  • Strong IT skills and proficient with MS Office applications (e.g. Excel, Word, PowerPoint).
  • Good written and verbal communication skills.
  • A great attention to detail, there are high volume of transactions that will need to be carefully processed

Success Profiles  

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

Civil Service Behaviours

The following Civil Service Behaviours are essential to this post and will be assessed upon application:

  • Changing and Improving
  • Working Together
  • Managing a Quality Service
  • Delivering at Pace

Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application:

In the event that we receive a large volume of applications we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Delivering at pace

To apply please complete the online application form. Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Delivering at pace.Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses. 

Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.

Interview dates: Expected WC 20/06/22

Closing Date:   27/05/2022, 1200 hours.

For further information please feel free to contact Emma Patrick at emma.patrick@justice.gov.uk

Salary

The national salary range is £20,965 - £21,488, London salary range is £23,718 - £24,312. Your salary will be dependent on your base location

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.   

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks. 

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Eligibility

Staff on fixed term appointments must have been recruited through fair and open competition.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on UKor Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.