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Operational Delivery

Event Organiser, Planning and Operational Support Team, Judicial College – 69795
£21,775 – £25,475
Multiple Locations

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Event Organiser (Administrative Officer)

The Judicial College has an exciting opportunity for an Event Organiser to join its Planning and Operations Team (POpS).

The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law.  The Judicial Office assists the Lord Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.

The Judicial College is a very busy and high-profile section of the Judicial Office.  We are responsible for judicial training and we currently deliver approximately 400 judicial seminars each year and have a budget of £15.5 million.  This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and EU Exit.

In addition, the College is continuing to its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webcasting. 

The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK.  The team is based over three sites – Loughborough, London and Leeds.  We make good use of flexible and remote working across our offices. This is a full-time post based in ourLondon/Loughborough/Leeds Office.

UK based travel to venues will be required to provide administrative support at training events. This will include overnight stays including the occasional Sunday where an event organiser is required to be at a venue for an event starting on a Monday. Training events range from one to five days in length and commence on various days of the week.

Event organisers work as part of our team to provide all aspects of administrative support in the planning and management of training events.  This includes close working with the judicial training teams to ensure that events are well organised and run smoothly.  You will assist delegates with their bookings, deal with enquiries and provide administrative support at training events, including residential events.  You will need strong customer service skills, enjoy working with people, some very senior and able to think on your feet and react positively to any unexpected issues or queries that arise.  

The role involves some numerical work and you will need to have good IT skills as we work with a wide range of IT platforms

As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face to face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars you will be required to provide some technical online support at digital training events.

You will be fully trained in all aspects of event organising.  We have a strong culture of team working and continuous improvement (CI), and all staff are expected to embrace CI as part of their role

Key Responsibilities:

  • Effectively managing allocated training events and providing administrative support to Course Directors/Training Leads throughout the life of a training event, including making amendments to programmes and training/evaluation materials as required
  • Using various databases, including the Judicial College online Judicial College Learning (JCL), to assist with organising invites to training and managing attendance. 
  • Maintaining accurate records of attendees at training events (both prior to and at the event) to assisting with monitoring delegate numbers planning venue requirements, accommodation, managing delegate/syndicate groups lists etc.
  • Actively liaising with the judicial training team and any speakers to ensure that training materials are received in time to coordinate the timely release to delegates via the JCL.
  • Attending face to face training, and online events to provide administrative support when necessary.
  • Completing all post event work such as promptly notifying the fees team who has attended training so that delegates are paid their training fee on time.  

Other Duties – The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Essential skills:

  • Ability to build effective working relationships with a range of stakeholders and work as part of a team.
  • Planning and organising
  • Good IT skills i.e. working with databases, Excel and Word
  • Good written and verbal communication skills
  • Accuracy and attention to detail

Success Profiles

This vacancy will use Success Profiles.  We will focus on your Behaviours, Ability and Strengths.  

Behaviours:

Candidates will be assessed at Level 1 against the following behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Changing and Improving
  • Delivering at pace

If we receive high volumes of applications, we shall conduct an initial sift on the Working Together behaviour. If your application progresses to a full sift, all behaviours will then be considered.

Behaviours and strengths will be tested at interview.

Ability will be assessed on the day of the interview via candidates completing a short Assessment of your IT Skills.

Feedback will only be provided if you attend an interview.

Salary, Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Contract type

Permanent, full time with flexible working

Flexible working hours 

The Ministry of Justice offers a flexible working system in many offices. 

Salary

The national salary is £21,775, London salary is £25,475. Your salary will be dependent on your base location.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.