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Administration / Corporate Support

Diary Manager to Scotland Office Junior Ministers – 58496
£28,313 – £30,324
London

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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Would you like the opportunity to play a leading role in supporting Ministers to shape the future of the UK and Scotland within it?

We are looking for Band D/EO to be the diary manager to the Parliamentary Under-Secretary of State for Scotland (Iain Stewart MP) and our Lords Minister (Lord Offord). The role is based in the Scotland Office in our London office.

Overview

The Scotland Office supports the Secretary of State in promoting the best interests of Scotland within the United Kingdom. It ensures Scottish interests are fully and effectively represented at the heart of the UK Government, and the UK Government’s responsibilities are fully and effectively represented in Scotland.

The Scotland Office’s role is to:

  • Strengthen and sustain the Union
  • Act as Scotland’s voice in Whitehall
  • Champion the UK Government in Scotland

The Role

This fast-paced and rewarding role offers opportunities rarely available at this grade to work directly with ministers at the heart of Whitehall. This role offers the opportunity to be a focal part of a busy, friendly team and gain valuable experience of working at the centre of Government.

It is an excellent opportunity to gain a real insight into the work of ministers, how the department and the wider Government operates, and how the UK Government works collaboratively with the Scottish Government.

The successful candidate will manage the diaries of two ministers and ensure that a busy office runs effectively. It is a unique role, working with ministers who sit in both the House of Commons and the House of Lords, and based across London and Edinburgh. With broad and varied ministerial portfolios, the successful candidate will also get to gain exposure and expertise in a wide range of policy areas spanning across Government.

As the role is within a private office, the role requires an ability to work in a fast paced environment and sometimes to work unsociable hours. As such the role includes a Private Office allowance.

The role will be London based and will require regular in-person responsibilities. It also offers the opportunity for frequent travel to Scotland to support the ministers on visits and meetings with stakeholders.

We are recruiting using Ministry of Justice terms and conditions. The successful candidate will need to have or complete national security vetting at SC level (Security Check). Note that these checks take on average 1-2 months to complete.

Person Specification

We are looking for a collaborative and enthusiastic individual.

The successful candidate will be a team player who will be able to balance competing priorities and manage a busy workload.

The successful candidate will need to be assertive and confident in their ability to work with Ministers, Special Advisers and officials at all levels.

Excellent communications skills, sound judgement, and the ability to remain calm and reliable under pressure are also essential skills.

The successful candidate will be flexible and able to react quickly to emerging priorities.

The Main Responsibility Include

  • Effective diary management to the Parliamentary Under-Secretary of State for Scotland and the Lords Minister, including: organising and leading on the logistics for meetings; making travel arrangements; and, leading regular meetings to coordinate diaries, agree priorities and monitor workloads.
  • Handling sensitive content: the postholder needs to be able to handle matters with discretion and awareness of security guidelines
  • Maintaining effective administrative processes and accurate record keeping, including upholding departmental responsibilities on Freedom of Information and transparency publications.
  • Supporting Ministers with engagement, including events, meetings and visits.
  • Work as part of the Private Office team, supporting the day-to-day operations of the wider office and providing an efficient, accurate, confidential and comprehensive service.
  • Providing additional support to the team on shared tasks and other duties that would reasonably sit within the portfolio, supporting the Private Secretary as and when required.
  • Occasional weekend on-call responsibilities.

Skills

Essential:

  • Possess excellent organisational skills, and be detail oriented.
  • Strong oral and written communication skills and excellent interpersonal and team working skills.
  • A “can-do” attitude and team player who can drive forward multiple priorities simultaneously.
  • Have excellent IT skills.

Desirable:

  • A knowledge of and interest in Scottish politics or experience of working with the devolution settlement.
  • Experience working on policy development or delivery.

Salary

£28,313 - £30,324

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
  • For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on UKor Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.