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Procurement and Contracts Management

Commercial Manager – 41466
£34,090 - £52,248
Multiple Locations

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens. The MoJ has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. The MoJ spends circa £3.5bn a year and manages over 1000 active contracts, all of which are sourced and managed by CCMD. We are running some of the most ground breaking programmes such as Prison Reform and Her Majesty’s Courts and Tribunal Service Reform.

The MoJ has one of the largest and most complex estates within Central Government with 121 prisons and over 350 courts and tribunal buildings. In addition, we lead on a cross-government cluster of estates that includes the National Probation Service, Department for Education and Home Office.

To support the Ministry of Justice and its agencies in providing suitable, safe and secure buildings we spent over £150m per annum on outsourced construction contracts with a wide range of service providers. Construction competitions normally ranging from £1m to £10m and are currently carried out on the Strategic Alliance Agreement (PPC2000) via a design and build contract supported by a range of professional service providers. Construction works range from major refurbishments and security upgrades, to lifts and boiler replacements and new builds.

The Commercial Estates Portfolio is part of the larger Ministry of Justice Commercial and Contract Management Directorate, which employs over 200 commercial professionals (including those through GCO).

Role Summary:

The successful candidate can expect themselves to support the Commercial Lead with the commercial management of Property services and works at all stages of the contracting cycle, but with emphasis on competition, across a large and diverse site portfolio, often undertaken in challenging operational environments.

The role will involve the opportunity to lead individuals or a small team of other commercial professionals. You will develop and maintain positive relationships with a broad range of internal and external stakeholders and encourage collaborative relationships as appropriate. Your professional expertise and judgement will be relied upon and valued by senior colleagues.

Key Responsibilities:

Successful candidates can expect to work across a wide portfolio of sites and construction contracts, primarily at competition stage but also supporting other stages of the contracting cycle as required with each posing its unique set of commercial challenges and opportunities.

Key responsibilities will include supporting the Commercial Lead with some or all the following:

Commercial Responsibilities

  • Contract administration of a range of construction and professional service contracts, including developing and managing variations/change control and other contract mechanisms.
  • Support Commercial Lead and where within experience provide commercial advice and support to relevant Stakeholders in developing procurement strategy.
  • Analysis and Issue resolutions – make effective decisions and risk mitigation, escalating to Senior Commercial Lead where necessary. Drive continuous improvement of processes.     
  • Lead construction competitions and ensure that procurement projects deliver measurable value for customers.
  • Support negotiations with suppliers to vary or change contracts, obtaining and managing input for operational colleagues and others as directed
  • Comply with all Departmental controls relating to commercial practice and otherwise, including strict adherence to their delegated authorities, governance, legislation and policy as appropriate
  • Support the operational project sponsors to deliver and maintain their procurement pipeline
  • Use electronic sourcing and management systems appropriately to ensure all commercial decisions are evidenced
  • Leading conflict and issue resolution with suppliers and stakeholders, seeking support from the Senior Commercial Manager where appropriate
  • Managing sensitive information in a confidential manner.

 Collaboration

  • Develop and maintain positive relationships with relevant stakeholders, e.g. estates, operations and finance.
  • Proactively work with service providers to develop innovative commercial solutions and value -added proposals.

 Experience:

Essential Criteria:

  • Relevant contract, sourcing and commercial management experience with a solid understanding of procurement processes
  • Knowledge and experience of industry contracts. Eg. PPC 2000 and NEC suite of contracts.
  • The ability to successfully influence senior internal and external stakeholders
  • Excellent communication skills and a team player who leads by example

Desirable Criteria:

  • A proven track-record working in the construction procurement environment.
  • A working knowledge of public procurement legislation
  • Good working knowledge and experience of Procurement systems (e.g. Oracle and/or Bravo) and file management systems (e.g. 4Projects/Viewpoint)

 Qualifications:

Candidates must have one of the below essential criteria:

  • Member of the relevant professional body, e.g. RICS, CIBSE, BIFM, CIPS, IACCM;
  • Relevant degree, such as in surveying, engineering, law, finance or MBA;

Additional Information

Working Arrangements & Further Information

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Support

  • A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
  • Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
  • For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
  • Paid paternity, adoption and maternity leave.
  • Free annual sight tests for employees who use computer screens.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

1-      To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);

2-      To Ministry of Justice Resourcing (resourcing-services@justice.gov.uk);

3-      To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Grading Structure Review

The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.

Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.