Clerk to Her Majesty’s Judges – Rolling Campaign – 39154
£26,411 - £30,324
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity
HM Courts and Tribunals Service is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. We work with an independent judiciary to provide a fair, efficient and effective justice system.
For more information about HMCTS and what we do, visit: https://www.hmctsjobs.co.uk/.
The role is to provide first line support to a Lord or Lady Justice of Appeal or High Court Judge by ensuring best use of the judge’s time, to enable them to concentrate on the delivery of justice. Using your organisational skills, you will efficiently manage all aspects of your judge’s day; this involves administrative duties such as typing of judgments, decisions and orders, diary management, and liaising with internal and external stakeholders including legal counsel, members of the public and other members of the judiciary.
The appointment to some Judges may require extensive travelling with overnight stays during the week for a considerable number of weeks at a time. This circuit work entails staying with the judge(s) and other clerks in judicial accommodation, returning home at weekends.
This is a unique role within the justice system. If you are organised, adaptable and you care about ensuring the delivery of justice then working as a Judges’ Clerk can be incredibly rewarding.
Full training will be given in the role.
- Accurate typing speed of a minimum of 35 wpm, this is tested before proceeding to interview
- Previous experience of using IT Microsoft Office applications
- A high standard of spoken English. You need to be able to understand and assimilate information from various sources and accurately summarise it in a clear and concise written format, tested before proceeding to interview
- A full driving licence is desirable
- Provide a full range of secretarial services; typing of all judgments and decisions; this will include either audio typing or working from manuscript. Keep an up-to-date diary of your Judge’s court sittings/visits/meetings, maintenance of his/her robes and extensive library, co-ordinating visits and assisting visitors plus other office functions.
- Domestic duties as required by the judge; e.g. tea/coffee preparation, lunch collection, washing up and dry cleaning and other ad hoc duties as agreed. Transportation of large court bundles around the building, trolleys are provided but some lifting will be required. When judges go on circuit, clerks are responsible for transporting books, bundles, files, computers, robes and other judicial requirements as well as their own personal belongings.
You will be responsible for the smooth running of the judge’s court commitments whether in London or on circuit. This will involve communicating by telephone, email and correspondence to ensure the resolution of many and varied queries and requests. On a regular basis you’ll be liaising with:
- Judges and senior figures
- Litigants and members of the public
- The judiciary
- Court and tribunal users
- Representatives of other agencies and organisations
You will be representing your assigned judge at an operational level. Using your organisational skills, you will be expected to efficiently manage all aspects of your judge’s day. You will be required to make decisions regarding changing priorities as they occur, without reference to the judge, and work on your own initiative. In many instances you will be the first point of contact between your judge and others. The need for confidentiality, tact, courtesy and diplomacy is therefore paramount.
Your actual working pattern is agreed with the judge. Judge’s Clerks are not normally required to work more hours each week than the standard working week (37 hours) but there is an expectation that a clerk will work longer hours if a situation arises.
Due to the travelling involved and the variety of court duties performed, this role is not suitable for part-time working or job sharing.
When in London, you will be based within the Royal Courts of Justice or other buildings within the immediate area.
Any judge may undertake circuit work up to 3 times annually for periods of around 6 weeks. On circuit you will stay at judges’ lodgings on weekdays (free of charge) and will be liaising with the housekeeper and lodging’s manager on domestic matters that may include arrangement of dinner parties and visits.
You will be expected to continue managing the judge’s other commitments while on circuit.
Annual leave may only be taken in accordance with the Judges Clerks’ supplemental working T&Cs. The minimum entitlement is 25 days rising to 30 days after 5 years’ service.
Working Arrangements & Further Information
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
The MoJ offers a range of benefits:
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits,retail vouchers and discounts on a range of goods and services.
- For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
1- To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail Mojemail@example.com);
2- To Ministry of Justice Resourcing (firstname.lastname@example.org);
3- To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equality of opportunity.
There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Grading Structure Review
The Ministry of Justice is currently undergoing a review of posts which are currently graded at Band A to realign our grading structure with the majority of the wider Civil Service.
Posts advertised at Band A may be graded at either Grade 6 or Grade 7 once the review has taken place.