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Business Management & Improvement

Activities Hub Manager – 35935
£27,021 - £30,415
Eccleshall

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We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview of the job

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevantpathways to assist in reducing reoffending through the provision of opportunities from reception to release.

This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

  • Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:
  • Pathways
  • Student applications
  • Monitoring contract delivery and performance
  • Procurement of Goods for unit
  • Regime Monitoring
  • Management Information Systems
  • Industries/Manufacturing
  • Education Provision
  • Activity/Labour Allocation
  • Authorise prisoner pay amendments
  • Healthcare

Promote the work of the Unit and provide opportunities for prisoners by organising:

  • Job club
  • Exit interviews
  • Housing Clinics
  • Induction Assessments
  • Healthcare Clinics

Undertake other administrative management tasks including:

  • Contribute towards the development of local policy, procedures and practice and ensure consistency of application
  • Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
  • Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
  • Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
  • Analyse and act on data collected by the Hub and produce any relevant reports to show findings
  • Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
  • Monitor performance of the Hub
  • Draft all external and internal communications on behalf of the Hub
  • Provide Head of Function with management information relating to the relevant area
  • Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
  • Act as first point of contact for relevant external stakeholders
  • Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

Competencies
All of the competencies in the National Offender Management Services (NOMS) Competencies Qualities (CQF) Framework are relevant to this group profile. For the purpose of selection the following competencies will be measured:

  • 2. Changing and Improving
  • 3. Making Effective Decisions
  • 4. Leading and Communicating
  • 5. Collaborating and Partnering
  • 6. Building Capability for All
  • 9. Managing a Quality Service
  • 13. Caring

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their administrative specialism once they take up post

ASPIRE

Internal applicants

Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete the ASPIRE qualification as part of their work objectives.

Staff that have mapped or re-graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification.

External applicants

All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the ASPIRE qualification.

Hours of Work and Allowances

37 hour working week

Additional Information

Working Arrangements & Further Information

Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate’s Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

 

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Bank, Public and Privilege Holidays

You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

-HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

-HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provide a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity.

There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.