Job Description (JD)
Band 5
Group Profile - Hub Manager (HM)
Job Description - HM : Intelligence
Document Ref.
OR-JES-2558-JD-B5 : HM : Intelligence
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
19 February 2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2558 JD-B5 : HM : Intelligence v2.0
Job Description
Job Title
HM : Intelligence
Group Profile
Hub Manager
Organisation Level
First Line Management 5-6
Band
5
Overview of the job
This is an administrative managerial job within an establishment.
Summary
The post holder will be responsible for overseeing the provision of strategic and
tactical intelligence analysis within establishments.
The post holder will play a critical leadership and management role in developing the
intelligence picture on a range of threats impacting on the establishment.
This job requires no operational experience. However, knowledge of prison
operating environments and a working knowledge of intelligence practice is
essential.
This post has line management responsibility of establishment based Intelligence
Analysts and Collators.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Have keen oversight and management responsibilities (along with Security CM)
for ensuring policy is applied and followed.
? Ensure that intelligence products are prepared by the Prison Intelligence Unit
and delivered to the establishment in line with the HMPPS Intelligence Policy,
the National Security Framework (NSF) and Local Security Strategy (LSS).
? Take responsibility for the tasking of analysts and act as a conduit between the
Prison Intelligence Unit and other functions across the establishment; ensure
that terms of reference for intelligence analysis products are appropriate and
realistic.
? Obtain and evaluate information for intelligence analysis for non-routine or
sensitive subject or problem profiles; applying structured analytical techniques
to create intelligence analysis products to support decision making.
? Ensure that analysis of local MDT results is completed, providing reports to the
Head of Security and the local drug strategy committee.
? Ensure that good intelligence analysis is prepared and submitted for use in
intelligence led tasks such as searching, non-random drug testing, mobile phone
detector deployment, allocations of dog resources, debriefing and larger
operations requiring the deployment of regional SOCT and national teams.
? Act as the local system administrator for Mercury, approving new accounts and
ensuring that all users have signed and understand the SyOPs.
? Complete monthly quality checks on the content of local Mercury reporting,
analysis, assessment and processing requirements; providing advice, guidance
and potentially initiating performance management procedures when agreed
standards are not met.
? Manage person of interest databases including E-List prisoners, prominent and
development nominals, PRAS nominals, organised crime group mapped
nominals and visitors of interest etc., updating with new intelligence as received
and communicating with decision makers to ensure reviews and actions are
completed within agreed timescales.
? Complete quality assurance checks on requested intelligence reports to ensure
they are completed, sanitised and disclosed in line with HMPPS policy.
OR-JES-2558 JD-B5 : HM : Intelligence v2.0
? Review and maintain the effectiveness of local analysis processes.
? Ensure that a system is in place for actions resulting from IRs and intelligence
product to be communicated and followed up appropriately.
? Manage access to the PIN phone system, approving new accounts and ensuring
back-ups are completed and product is retained in line with specified
timescales. Ensure any applications for and monitoring of communications
including mail, PIN phones and CCTV is done in strict adherence to HMPPS policy
and legislation.
? Act as the nominated point of contact for ViSOR, ensuring processes are in place
to update intelligence for prisoners who are partnered on the system within
agreed timescales.
? Liaise with the Head of Security and provide advice on the range of tactics (both
overt and covert) that may be available to maximise the collection of
intelligence for individual problem profiles.
? Investigate and ensure all prisoner complaints related to intelligence practice
are responded to within agree timescales.
? Ensure intelligence analysis is provided and represented at local tasking
meetings, security committee meetings, IDRM, Safer Custody and any other
meetings where intelligence will be relied upon for decision making purposes.
? Provide assistance to the local Counter Corruption Lead, ensuring intelligence
related corruption processes are in place and that intelligence analysis is
allocated appropriately to specific cases. Completing quality assurance checks
on any corruption related intelligence products prior to onward dissemination.
Promoting a culture where corruption is not tolerated, ensuring that staff are
encouraged to submit IRs on suspected inappropriate behaviours.
? Be the local intelligence subject matter expert. Work closely with regional CT
teams to support the pathfinder process and ensure all aspects of the current
policy are adhered to. Work with local SMT and external stakeholders to ensure
that local analytical products meet the required needs - seeking and acting on
feedback
Management of Relationships
? Be responsible for the management of all staff within the Prison Intelligence
Unit. This includes staff performance, development and annual appraisal
through to sickness absence management.
? Maintain an excellent working relationship with Security and Operations
Custodial Managers to maximise opportunities to exploit intelligence and
disrupt prisoners and with the Police Intelligence Officer and/or the Police
Liaison Officer.
? Ensure that positive relationships are maintained between the Prison
Intelligence Unit and the Regional Intelligence Unit (RIU or LTHSE teams), to
ensure effective collaboration in areas such as Organised Crime, Counter
Corruption, Counter Terrorism (CT) and Covert Activities etc. Acting as first point
of contact for relevant external stakeholders. In conjunction with the local
counter corruption lead, liaise with the regional counter corruption lead and
work closely with the police and other external partners on all local corruption
related matters.
? Act as the establishment SME to link with regional SOCT teams and be the main
conduit to ensure SOCT regional teams are used effectively on behalf of
establishment.
? Build productive working relationships with the wider analytical community in
HMPPS, with related data analysis functions and with law enforcement partners
to develop quality intelligence products.
Undertake other management/administrative tasks including:
? Contribute towards the development of local policy, procedures and practice
and ensure consistency of application.
? Manage devolved budgets related to intelligence in accordance with the
financial procedures outlined in the budget delegation and resources to deliver
the activities within the Prison Intelligence Unit and contribute to short and
medium term business planning processes.
OR-JES-2558 JD-B5 : HM : Intelligence v2.0
? Manage a safe working environment for staff for the team and visitors to the
prison intelligence unit. Ensure health and safety legislation is followed and safe
systems of work and risk assessments are completed in a timely manner, with
any faults or non-compliance being reported promptly.
? Attend relevant meetings as and when required to provide feedback on good
practice examples, to promote awareness for better and more efficient ways of
working.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Changing and Improving
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Making Effective Decisions
? Leadership
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? A practical working knowledge of the intelligence cycle is essential.
? Knowledge of local processes would be an advantage.
? Able user of MS Word and MS Excel.
? Information collation and analysis.
Technical
Job holders must complete any specific training related to their role in accordance
Requirements
with the HMPPS Intelligence Policy.
Internal applicants
Newly promoted staff to the following Band 5 first line manager roles (Hub Managers,
Custodial Managers and Facilities & Services Managers) in Establishments are
required to complete a qualification as part of their work objectives where these
training packages are available.
Staff that have mapped or re‐graded to Band 5 who have previously worked at an
equivalent level will not be required to undertake the qualification.
External applicants
All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager
in an Establishment are required to complete the qualification where available.
Ability
? Able to deal effectively and assertively with staff at all levels.
? Able user of MS Word and MS Excel.
? Information collation and analysis.
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
OR-JES-2558 JD-B5 : HM : Intelligence v2.0
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
OR-JES-2558 JD-B5 : HM : Intelligence v2.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
Able to deal effectively A practical working knowledge of
Job holders must complete any specific
and assertively with staff the intelligence cycle is essential.
training related to their role in accordance
at all levels.
with the HMPPS Intelligence Policy.
Communicating and Influencing
Able user of MS Word
Knowledge of local processes
Internal applicants
and MS Excel.
would be an advantage.
Newly promoted staff to the following
Band 5 first line manager roles (Hub
Managers, Custodial Managers and
Facilities & Services Managers) in
Establishments are required to complete a
qualification as part of their work
objectives where these training packages
are available.
Staff that have mapped or re‐graded to
Band 5 who have previously worked at an
equivalent level will not be required to
undertake the qualification.
Working Together
Information collation
Able user of MS Word and MS External applicants
and analysis.
Excel.
All external staff joining as a Band 5 Hub
Manager or Facilities and Services
Manager in an Establishment are required
to complete the qualification where
available.
Managing a Quality Service
Information collation and
analysis.
Making Effective Decisions
Leadership
OR-JES-2558 JD-B5 : HM : Intelligence v2.0