Document Ref.
OR JES 227 JD B3 : BA : Business Hub v7.0
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
15th November 2022
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR JES 227 JD B3 : BA : Business Hub v7.0
Job Description
Job Title
BA : Business Hub
Group Profile
Business Administrator
Organisation
Delivery
Level
Band
3
Overview of the
This is an administrative job in an establishment.
job
Summary
The job holder will provide administrative support to the Business
Hub maintaining finance, performance and administrative
systems within specified timescales for the establishment.
This is a rotational, non-operational job with no line management
responsibilities.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
Undertake a share of the transactional activity associated with
the Business Hub. This will include processing most or all of
the following categories of paperwork and inputting data ready
for checking and onward transmission by the Hub Manager:
o Performance
o Audit and Compliance
o Finance (Stock taking/Prisoner monies,
valuables/Receivables/Reconciling
expenditure/Accruals/Outgoing pay/Inter-unit
charges/Cashier)
o Information Assurance
o Measuring the Quality of Prison Life (MQPL)
o His
Inspectorate of Prisons (HMIP) visits
o Subject access requests
o Official Correspondence
o Complaints
o Risk Register
o Independent Monitoring Board (IMB)
o Action Plans
o Self-audit programme
o Procuring goods
o Vehicle maintenance
o Personal Identity Number (PIN) Phone system
o Ordering of staff uniform
o Bank signatory
o Fixed and local assets
o Accounts Receivable
o Inventory
o Women Royal Voluntary Services
o Canteen administration including Quarterly Review
o IT administration
OR JES 227 JD B3 : BA : Business Hub v7.0
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of
work
Act as contact point for all communications to the team.
Prioritise and distribute communications to the appropriate
person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process
requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting
initial checks as required
Correspond with relevant stakeholders and agencies to
ensure that they are aware of information so that information
is adequately shared
Maintain and check establishment databases, manual filing
systems and logs of information, responding within agreed
timescales and producing reports as required
Collate information relating to relevant Service Delivery
Indicators (SDIs)
Act as secretary to meetings as required including
organising agenda, taking and, distributing minutes and
action points
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential
Experience
Technical
Requirements
OR JES 227 JD B3 : BA : Business Hub v7.0
Ability
Minimum
All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
All external candidates are subject to 6
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
OR JES 227 JD B3 : BA : Business Hub v7.0
Success Profile
Strengths
It is advised
Behaviours
Ability
Experience
Technical
strengths are
chosen locally,
recommended 4-8
Changing and Improving
Communicating and
Influencing
Working Together
Managing a Quality Service
Delivering at Pace
OR JES 227 JD B3 : BA : Business Hub v7.0