JOB DESCRIPTION

Overview

The Ministry of Justice (MoJ) is a major government department at the heart of the justice system.  We serve the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence. We:

• Enforce the decisions of the court: we punish offenders and work to reduce reoffending; we prevent victims by changing lives.

• In partnership with an independent judiciary, run the courts and tribunals service, helping individuals, businesses and families resolve their disputes.

• Protect vulnerable members of society and children and help to ensure victims of crime get justice.

• Provide legal aid and advice for those cases where it is justified.

• Develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate, and that commands confidence around the world.

The role sits within the Financial Reporting, Transactions and Governance team within the Ministry’s Financial Management Control Risk & Governance Directorate.  The Directorate brings together multiple teams from across the Ministry into consolidated teams and centres of excellence to deliver high quality financial management and reporting services for the Ministry.

Stakeholders and customers include the finance and commercial functions, senior leaders in MoJ, including the Chief Operating Officer, the Permanent Secretary and the Executive Committee, HM Treasury, and Parliament (the Justice Select Committee). 

Role Purpose

A Joint Head of Purchase to Pay (P2P) Operations is sought to support the substantive postholder in transforming and managing P2P processes in the Ministry of Justice, working with colleagues in Finance and Commercial teams.

The successful applicant will work closely with other P2P Subject Matter Experts (SMEs), practitioners and senior leaders to develop and implement transformed P2P processes, including how it will interface with existing teams. They will liaise with senior stakeholders from across the business to understand users’ needs and obtain buy-in. They will jointly lead and manage teams delivering these important services.

Responsibilities

• The successful candidate will lead on implementing the policies, processes and the communications and engagement needed to transform and transact P2P processes.

• They will have a key role in agreeing and implementing new policies working with other lead SMEs and ensuring understanding of and compliance with policies, backed by robust processes.

• They will have joint responsibility for managing changes in processes, putting in place measures to ensure business readiness.

• They will lead the department’s existing P2P Support team and the MoJ HQ Transaction team and further develop their capabilities to deliver an excellent service, with a focus on continuous improvement.

• The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of the post

Key skills and knowledge

• Experience of leading teams in a complex Purchase to Pay environment

• A strong knowledge of best practice P2P policies and processes

• Excellent communication, networking and negotiating skills

• Ability to articulate and deliver complex change to a large, non-specialist audience

• Ability to lead and motivate a team to deliver an excellent service

• Reporting and analytical skills using a major ERP system and Intermediate/Advanced Excel (e,g. Oracle, SAP, Workday)

Success Profiles  

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

Civil Service Behaviours

The following Grade 7 Civil Service Behaviours are essential to this post and will be assessed upon application:

• Changing and Improving

• Managing a Quality Service

• Delivering at Pace

• Communicating and Influencing

Specific Experience or Ability Skills Required

Ability

• Ability to articulate and deliver complex change to a large, non-specialist audience. (Changing and Improving (lead behaviour))

• Ability to lead and motivate a team to deliver an excellent service. (Managing a Quality Service and Delivering at Pace)

• Excellent communication, networking and negotiating skills. (Communicating and Influencing)

Experience

• Experience of leading teams in a complex Purchase to Pay environment.

• Experience of creating training materials and process guidance (Managing a Quality Service and Delivering at Pace)

Desirable criteria: GCSE's/A levels

Please note that whilst we don’t assess or score ‘desirable’ criteria, we may consider evidence provided that demonstrates meeting the desirable elements of the role, only after essential criteria is assessed and where there is a need to differentiate between closely scored candidates. 

Travel

The team his dispersed geographically, regular travel will be required especially to Birmingham.

Application process

Applicants will be assessed using success profiles. To find out more about Success Profiles to support your application/interview please visit Success Profiles - GOV.UK

Sift

Behaviours - please provide an example of each of the below behaviours with reference to the above ‘Specific Experience or Ability Skills Required’

• Changing and Improving (lead behaviour)

• Managing a Quality Service

• Communicating and Influencing

• Delivering at Pace

Experience - ‘Experience of leading teams in a complex Purchase to Pay environment’. Please tell us your experience in leading teams within a Purchase to Pay (P2P) environment?

CV - please provide an anonymised copy

If we receive a large number of applications, we will carry out an initial sift on the Experience question of ‘Experience of leading teams in a complex Purchase to Pay environment’.

Interview

Interview will be held remotely via MS Teams.

You will be assessed on the following:

Behaviours:

• Changing and Improving (lead behaviour)

• Managing a Quality Service

• Communicating and Influencing

• Delivering at Pace

Experience:

• Leading a Purchase to Pay team

Technical:

• P2P expertise for invoice holds

• P2P expertise for Accruals

• P2P expertise Performance

Strengths - will be assessed at interview but these are not shared in advance. These are to gauge your initial response.

For any queries about the role please contact Diane Rogers diane.rogers@justice.gov.uk