Job Description (JD)
Band 8
Group Profile - Head of Function Complex and
Standard (HOFCS)
Job Description - HOFCS : Head of Business
Assurance
Document Ref.
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
Document Type
Management
Version
6.0
Classification
Official
Date of Issue
15 January 2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
Job Description
Job Title
HOFCS : Head of Business Assurance
Group Profile
Head of Function Complex Standard
Organisation Level
Functional Management
Band
8
Overview of the job
This is a functional management job in an establishment.
Summary
The job holder has full accountability for leading the delivery of an efficient and
effective Corporate Service Function. The scope of this role is to provide Business
Assurance to the Governing Governor.
This includes Business Planning, identifying, implementing and supporting the
achievement of business objectives. As a member of the Senior Management Team
(SMT), the job holder will contribute and implement their Function’s objectives as
defined in the establishment’s Business Plan.
This is either an operational or non-operational, rotational job with line
management responsibilities. If operational, please see technical requirements.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
Accountable for the management of the Corporate Services Function and all staff
within this area, including the Business and People Hubs. This function will include
activities within the following areas:
? Establishment Business Delivery & Planning
? Resource Management & Change Management
? Audit & Assurance
This role will work strategically and effectively with HMPPS professional partners
who will provide specialist support for the post holder to achieve establishment
deadlines where required. There is no expectation for the post holder to hold
specialist knowledge or qualification in relation to key areas which will include (but
not be limited to) HR, Finance, National Contracts, Health, Safety & Fire, Litigation,
Legal matters and this work will receive the necessary professional support.
Establishment Business Delivery & Planning
? Accountable for the development and completion of the establishment’s
Service Delivery Requirements and the co-ordination and update of
establishment development objectives in accordance with HMPPS
Commissioning intentions.
? Responsible for ensuring information and outcomes on Service Delivery
Requirements are collected and accountable for ensuring Business and
Performance information is available to inform the Governor within agreed
deadlines.
? Accountable for the accurate reporting of all establishment Performance data
including Hub sign off and data validation.
? Accountable for the completion of the Compliance return which incorporates
the Statement of Internal Financial Control with specialist support from the
Finance Business Partner.
? Accountable for the annual production of the Establishment Delivery Strategy.
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
? Accountable for ensuring that logistical and practical arrangements are in place
to support partnership activity within the establishment and support the work
of individuals/teams linked to national contract management.
? Responsible for the management of budgets devolved by the Governing
Governor to the Corporate Services function and be the Chief Approver for
procurement within the establishment where exceptional expenditure is
required.
? Responsible for supporting the Governing Governor by acting as the single
point of contact (SPOC) for information on all partnership working with
external service providers and stakeholders including performance
management information and contract management oversight of local projects.
? Responsible for supporting the Governing Governor by developing and
delivering a performance framework which allows the Governor oversight of a
range of partnership commissioning including local contract arrangements.
? Responsible for supporting the Governing Governor to develop strategy and
policy compatible with national strategy and policy to effectively support a
strategic understanding of national and local contracts and to sustain and
increase partnership activity.
? To act as the Health Safety and Fire Sponsor.
? To act as the Litigation Sponsor.
Resource Management & Change Management
? Accountable for the strategic oversight and management of the establishment’s
staffing resource, including all Workforce Planning activities.
? Responsible for ensuring the establishment’s effective and efficient use of
staffing resources including planning and co-ordination and stakeholder
engagement activities to ensure adherence to national standard operating
procedures.
? Accountable for ensuring that the establishment adheres to National
Attendance Monitoring Processes.
? Accountable for developing and delivering effective Staff Engagement and
Communication strategies for the establishment with specialist support from
the HRBP team.
? Accountable for co-ordination and delivery of the establishment Staff training
plan including the completion of the annual Self-Assessment Review (SAR)
document.
? To act as the Local Implementation Manager for Business Change and to act as
SPOC in relation to local contracting arrangements when directed by the
Governor to meet specific Business Change requirements when required.
? To ensure effective partnership working is developed and in place with internal
and regional HMPPS specialised partners such as HRBP and FBP.
Audit & Assurance
? Accountable for the establishment’s adherence to the National Assurance
Process.
? Accountable for the establishment’s Audit and Assurance activities including
liaison with Regional Assurance Managers and Programme Information and
Analysis Group (PIAG).
? Accountable for adherence to Governance & Operational (G&O) audit
outcomes including Financial controls, Information Assurance, Performance
data quality and the Assurance framework.
? Accountable for the timely reporting and understanding of all the
establishment SDRs and assurance reporting including local Data Validation are
embedded within the establishment management structures.
? Accountable for ensuring that robust audit control mechanisms are in place to
ensure quality and integrity of internal audit outcomes.
? Accountable for the development and monitoring of the Establishment Delivery
Plan.
? Accountable for monitoring the assurance and compliance of the establishment
to local and national policies linked with the function, and providing assurance
to the Governor of the position of mandatory outcomes.
? Accountable for local asset management.
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
? To act as the designated lead for assurance and quality visits from HMIP, MQPL,
G&O.
Other Duties
? Act as the Governor's representative by chairing adjudications and taking
charge of day-to-day establishment operations as Duty Governor (operational
only).
The post holder will also be responsible for undertaking some or all other
management tasks including:
? Promote Prison Service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas.
? Review open Assessment Care in Custody Teamwork (ACCT) as and when
required in line with audit baselines.
? Manage Prisoners’ Complaints Process within the Function.
? Responsible for ensuring all litigation claims relevant to the area have been
dealt with in accordance with policy.
? Oversee the compilation and regular progress reporting of performance
improvement programmes.
? Attend relevant boards/meetings and actively contribute either as chair or
team member.
? Responsible for ensuring the defined work areas and associated activities
comply with Health and Safety legislation. Ensure all risk assessments are
undertaken and staff are made aware of their personal responsibility towards
Health and Safety compliance.
? Contribute to the preparation of the establishment contingency and emergency
plans and ensure implementation when required.
? Produce relevant reports as required and ensure that the response to all
correspondence are within agreed timescales.
? Carry out investigations and administration in relation to incidents of potential
discrimination and report on findings.
? Deliver and implement projects as directed by the Governor.
? Provide leadership and management of the Function. Will have the skills to
apply all Human Resources (HR) related policies and practices and be able to
carry out all aspects of people management such as Attendance Management,
Disciplinary Investigations, Performance Management and Staff Appraisals.
? Provides leadership and direction for managers and staff within their defined
work area through Briefings, building formal and informal relationships and
effective communication.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Leadership
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Changing and Improving
? Making Effective Decisions
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Job holders must complete specific training in their specialism once they take up post.
Requirements
If Operational
? Must be successfully accredited by passing the Head of Function Assessment
Centre (HFAC), or prior to 2016 be accredited as an Operational Manager (or
in post as a G5 prior to 1999).
? Where HFAC accreditation was gained from 2018, the Incident Management
Silver Command (IMSC) assessment must also be passed to be eligible for
operational Head of Function roles.
? Successful completion of the workbook.
? When transferring to a Young Persons establishment the job holder will be
required to successfully undertake an assessment to demonstrate suitability
to work with Young People.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour week
(Unsocial Hours)
Allowances
Required Hours Allowance - TBC by Recruiting Manager
This role requires regularly working unpredictable and unsocial hours and to be on
call to attend their place of work at any time. A 17% payment will be paid in addition
to your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evenings, nights, weekends and Bank/
Public holidays.
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Must be successfully accredited by
passing the Head of Function
Assessment Centre (HFAC), or prior to
2016 be accredited as an Operational
Manager (or in post as a G5 prior to
1999).
Leadership
Where HFAC accreditation was gained
from 2018, the Incident Management
Silver Command (IMSC) assessment
must also be passed to be eligible for
operational Head of Function roles.
Communicating and Influencing
Job holders must complete specific
training in their specialism once they
take up post.
Working Together
When transferring to a Young Persons
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability to
work with Young People.
Managing a Quality Service
Successful completion of the workbook
Changing and Improving
Making Effective Decisions
Choose an item.
OR-JES-2124-JD-B8 : HOFCS : Head of Business Assurance v6.0