HQ Job Description (JD)
Band 8
Directorate: Public Sector Prisons
Job Description - Group Performance & Assurance Lead
Document Ref.
HQ-JES-2591 Group Performance & Assurance Lead v4.0
Document Type
Management
Version
4.0
Classification
Official
Date of Issue
6 April 2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ-JES-2591 Group Performance & Assurance Lead v4.0
Job Description
Job Title
Group Performance and Assurance Lead
Directorate
Public Sector Prisons
Band
Band 8
Overview of the job
The job holder will report to the B9 Head of Prison Group Directors Office who sits
within the Prison Group Directors support team. The post holder will be responsible
for providing Group performance and assurance advice and support to the
establishments within the Group.
The post holder will be regionally based with frequent visits required to
establishments, Group offices, external meetings and HQ.
The post holder will have line management responsibility.
This is a non-operational role.
Summary
The post holder is responsible for providing assurance to the Head of Prison Group
Office, Prison Group Director and for reporting to the Executive Director’s Office for
the Group surrounding establishment performance and assurance processes.
The post holder is responsible for managing performance, assurance and governance
on behalf of the Prison Group Director.
The post holder will provide support to the PGD, Governors, Deputy Governors and
their Senior Management Teams, Heads of Business Assurance and Group
Colleagues surrounding managing performance and assurance. This will include
Performance Recovery Plans (PRPs), HMIP readiness assessments and OSAG audit
compliance.
The post holder will co-ordinate the Governance and Performance Reviews with the
Prison Group Director and provide assurance to the Prison Group Director that
processes and procedures are being effectively managed.
The post holder will build relationships and engage with various internal and
external stakeholders, ensuring that establishments and the Deputy and Executive
Directors’ vision and expectations are managed and met accordingly.
The post holder will manage the Group Delivery Plan aligned to the Agency Business
Plan.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Manage governance and assurance arrangements for the Prison Group
including, the Group Delivery Plan, Risk Register, Consolidated Action Plan
and Assurance Framework.
? Support in the creation and management of Focussed Support plans on
behalf of the Prison Group Director.
? Prepare performance and assurance reports as required, aligned to the
Prison Group Director bi-lat schedule, supplying information to the
Executive Director’s Office on behalf of the Prison Group Director.
? Prepare information and manage the bi-lat report process on behalf of the
Prison Group Director.
? Provide monthly performance reports to the Prison Group Director and
Group Team.
HQ-JES-2591 Group Performance & Assurance Lead v4.0
? Engage and work closely with the Data Standards Reporting Group and
Service Improvement Group, including attendance at meetings, providing
reports and submitting data requests.
? Analyse performance data from a range of sources to support strategic
planning and risk management within the group.
? Work with prisons to develop and implement performance recovery plans
to enhance delivery.
? Coordinate and carry out HMIP Readiness Assessments, including provision
of a written report following the visit. This should account for HMIP
Thematic Reviews, Expectations and Action Plans.
? Carry out regular and frequent assurance visits to establishments, working
with the Head of Business Assurance and other Senior Management Team
colleagues and their teams to provide support and guidance around
performance, governance and assurance -providing a report following the
visit.
? Quality assure establishment action plans, including HMIP, IMB and OSAG
and assurance statements.
? Completion of HMIP OSAG cover sheet.
? Manage progress, quality and compliance against HMIP recommendations
and expectations.
? Co-ordinate and chair Group Head of Business Assurance Forums.
? To act as the Group specialist and Group contact for all Assurance queries
from our external partners which include, but is not limited to, OSAG, PPAS,
GIAA and SIG etc.
? To act as the Group specialist for emerging assurance and performance
work and as the representative of the PGD and Group at the National
Assurance Forum.
? Management of the Change process (RfC) process.
? Dip test completed actions on establishment Consolidated Action Plan to
ensure sustained compliance.
? Act as the SPOC for Business Change issues by working closely with Business
Change partners and attending meetings.
? Ensure data quality practices are followed and provide support to sites in
ensuring compliance.
? Act as the Information Assurance manager for the Prison Group Directors
Office.
? Act as the Business Continuity SPOC for the group working closely with
establishment and partners to create and maintain contingency plans.
? The post holder will have Line management responsibilities and will include
the line-management of:
o Group/establishment Action Plans (HMIP, CAP etc.).
o HMIP Action Plans/Expectations/Living Conditions Report, CAP
commitments and any other performance plans.
o Local quality assurance checks to feed into the overall Group
assurance processes against key deliverables.
o Local intelligence/data within establishments.
o Local performance and risk management meetings/structures and
frameworks, sharing best practice across the Group where
relevant.
o The completion of any local audits, testing of baselines and levels
of compliance against local/Group/national priorities.
o Performance data at Group level, including contributing to new
ideas for data capture and monitoring to ensure overall
effectiveness.
o The review of HMIP outcomes outside of the Group structure and
highlight any themes or learning for sharing across the Group.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
HQ-JES-2591 Group Performance & Assurance Lead v4.0
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Changing and Improving
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Delivering at Pace
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Ability
? Influential and visible leader.
? High level communication and influencing skills, with the ability to develop
effective relationships across the Group.
? Highly resilient and able to challenge those who in some cases may be more
senior.
Experience
? Extensive experience of business planning activity, business risk
management, governance and assurance processes, leading and delivering
change programmes and data analysis.
Technical
? Level 5 Degree/Diploma in Business Administration or equivalent or
equivalent professional/managerial qualification or willingness to study for
such.
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
HQ-JES-2591 Group Performance & Assurance Lead v4.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
Influential and visible
Extensive experience of business
Level 5 Degree/Diploma in Business
leader.
planning activity, business risk
Administration or equivalent or
management, governance and
equivalent professional/managerial
assurance processes, leading and
qualification or willingness to study
delivering change programmes and
for such.
data analysis.
Communicating and Influencing
High level communication
and influencing skills, with
the ability to develop
effective relationships
across the Group.
Working Together
Highly resilient and able to
challenge those who in
some cases may be more
senior.
Managing a Quality Service
Delivering at Pace
HQ-JES-2591 Group Performance & Assurance Lead v4.0