Job Description (JD)
Band 4
Group Profile - Facilities and Services Supervisor (FSS)
Job Description - FSS : Waste Environmental/Amenities
and Conservation
Document Ref.
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and
Conservation v7.0
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
4 December 2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0
Job Description
Job Title
FSS: Waste Environmental/Amenities and Conservation
Group Profile
Facilities and Services Supervisor
Organisation Level
Delivery
Band
4
Overview of the job
This is a Facilities and Services delivery job in an establishment with supervisory
responsibilities.
Summary
The job holder will be responsible for the day to day maintenance of the grounds and
conservation areas within an establishment and will also be responsible for the day-
to-day activities within the Waste Management unit.
This is a non-operational job with no line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Carry out a full range of gardening activities, gardening duties including use
of machinery.
? Carry out soft landscaping - turf laying and hard landscaping - laying patio
stones.
? Maintain establishment’s grounds and conservation areas including
maintenance of lawns, ponds, water features and external grounds to the
establishment including woodland.
? Deliver all actions in the establishment’s bio-diversity action plan with
reference to the development of the conservation area.
? Monitor flora and fauna work within the establishment.
? Work inside/outside establishment grounds, cutting, mowing and
maintaining areas in accordance with accepted practice.
? Submit surveys for Land Based Activities specific to site.
? Carry out preventive pest control measures across area of responsibility.
? Act on wildlife and conservation group’s recommendations and implement
these within the establishment’s grounds.
? Undertake small project work as advised/requested including soft and hard
landscape development including erection of horticultural support
structures where the situation warrants.
? Set work schedules and manage targets/quality standards, maintaining
delivery of contractual arrangements.
? Actively contribute to recycling/waste efficiency meetings and Sustainable
Development Committee Meetings.
? Collect, process and dispose of waste materials from all areas of the
establishment in the most appropriate and effective way, with regard to
legislative compliance and environmental issues.
? Liaise with contractors when ordering services, including skip collection.
? Provide general advice and guidance to staff on how to manage waste more
effectively and actively promote recycling within the establishment.
Undertake other tasks including:
? Set work schedules and manage targets/quality standards, maintaining
delivery of contractual arrangements.
? Maintain regular communications via radio net in accordance with Local
Security Strategy (LSS).
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0
? Provide quality assurance against product specification.
? Carry out fabric and tool checks of workshops and maintain security of
areas, logging any tool/equipment faults. Undertake planned maintenance
programme on machinery.
? Contribute to Health and Safety risk assessments relating to the workshop/
work of area and specialist areas.
? Request materials and estimate usage in order to meet work targets.
? Initiate product development reviews to maintain workshop/area of work
output levels, and to provide variety of work and experience for prisoners.
? Participate in self-audit and in achieving Service Delivery Indicators (SDIs).
? Complete administration activities to support the smooth running of the
workshop.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Managing a Quality Service
? Communicating and Influencing
? Leadership
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Ability
Experience
Technical
Staff can work towards or hold a Vocational Qualification at Level 3 in horticulture or
a recognised industry equivalent and have experience in a supervisory role.
Must be conversant with grounds maintenance practices in areas of grass
maintenance, turf culture, drainage, soil husbandry, areas of ornamental horticulture
including aquatics, bedding, perennial, tree and shrub culture and a working
knowledge of different types of habitats and the support each provides for: insects,
creatures and animals.
Must have current knowledge of all relevant Health and Safety and Control of
Substances Hazardous to Health regulations. Holding of PA2 and PA6 pesticides
qualifications would be a requirement.
May be required to be a qualified Assessor.
Must hold a full current United Kingdom (UK) driving license.
HMPPS staff newly promoted to a Band 4 Supervising Officer or Facilities and Services
Supervisor role within Establishments will be required to undertake the Diploma in
Team Leading. Newly promoted staff are expected to complete the qualification as
part of the requirement of their role.
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0
Staff newly promoted into Band 4 Offender Supervisors or Specialist Officer roles
within establishments will be expected to undertake the Diploma if they are covering
or carrying out the role of Supervising Officer on a ‘regular’ basis.
Staff working in establishments who were mapped to a Band 4 Supervising Officer or
Facilities and Services Supervisor role as part of the F&S restructuring process and
staff who have re-graded to Band 4 from a higher grade are not required to complete
the qualification as they have previously worked at an equivalent level (or higher).
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two
protected pensionable additional committed hours (ACHP). They will work a 39 hour
week consisting of the standard 37 hour week and a further 2 additional hours
(ACHP) paid at plain time pensionable rate.
Unsocial Hours Working will be confirmed by the Recruiting Manager and only paid
where applicable:
Unsocial Hours Working:
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Staff can work towards or hold a Vocational
Qualification at Level 3 in horticulture or a
recognised industry equivalent and have
experience in a supervisory role.
Managing a Quality Service
Must be conversant with grounds maintenance
practices in areas of grass maintenance, turf
culture, drainage, soil husbandry, areas of
ornamental horticulture including aquatics,
bedding, perennial, tree and shrub culture and a
working knowledge of different types of habitats
and the support each provides for: insects,
creatures and animals.
Communicating and Influencing
Must have current knowledge of all relevant
Health and Safety and Control of Substances
Hazardous to Health regulations. Holding of PA2
and PA6 pesticides qualifications would be a
requirement.
Leadership
May be required to be a qualified Assessor.
Choose an item.
Must hold a full current United Kingdom (UK)
driving license.
Choose an item.
HMPPS staff newly promoted to a Band 4
Supervising Officer or Facilities and Services
Supervisor role within Establishments will be
required to undertake the Diploma in Team
Leading. Newly promoted staff are expected to
complete the qualification as part of the
requirement of their role.
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0
Choose an item.
Staff newly promoted into Band 4 Offender
Supervisors or Specialist Officer roles within
establishments will be expected to undertake the
Diploma if they are covering or carrying out the
role of Supervising Officer on a ‘regular’ basis.
Staff working in establishments who were
mapped to a Band 4 Supervising Officer or
Facilities and Services Supervisor role as part of
the F&S restructuring process and staff who have
re-graded to Band 4 from a higher grade are not
required to complete the qualification as they
have previously worked at an equivalent level (or
higher).
Choose an item.
When transferring to a Young Persons
establishment the job holder will be required to
successfully undertake an assessment to
demonstrate suitability to work with Young
People.
OR-JES-1581-JD-B4 : FSS : Waste Environmental/Amenities and Conservation v7.0