HQ Job Description (JD)
Band 6
Group Family: Generic - Policy
Job Description: Policy Advisor
Document Ref.
HQ-JES-2091_Generic - Policy Advisor_v2.0
Document Type
Management
Version
2.0
Classification
Unclassified
Date of Issue
17/7/2019
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
HQ-JES-2091_Generic - Policy Advisor_v2.0
HQ Job Description
Job Title
Policy Advisor
Directorate
Generic - Policy
Band
6
Overview of the job
Job Holder will support the development and implementation of specific policy. Acts
as policy lead on certain aspects of the policy providing advice on complex or high
profile issues.
Summary
The job holder will require a strong knowledge and awareness of current policies and
practices and will be expected to write at a level that is suitable for legal
correspondence and maintain this in dialogue with solicitors and legal
representatives.
Job Holder will on occasions be required to represent NOMS in meetings with outside
organisations and stakeholders and Other Government Departments.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
? Provides support and assistance to the Head of Policy
? Provides expert policy advice and guidance to staff and managers
? Act as point of contact for day-to-day written or verbal advice and
consultation to key stakeholders and senior officials
? Responsible for contributing relevant information to draft Ministerial
submissions and briefing for senior officials
? Where necessary commission and analyse reports from internal or external
colleagues, including contractors, and criminal justice stakeholders for
information related to the subject matter
? Consolidate and analyse complex policy information and data evidence
provided by policy leads and contractors to draft new protocols, sometimes
in the face of conflicting stakeholder viewpoints. Develops operational and
non operational policy
? Attend ad-hoc meetings on behalf of the team as required
? Provide secretariat support as and when required. Act as the Key
Information Liaison Officer (KILO)
? Ensure draft responses to reports and correspondence submited to Team
Leaders, are compliant and in line with current NOMS and Ministry of Justice
(MoJ) policy,
? Provide senior managers with draft responses or contributions to
Parliamentary Questions, Treat Official letters, Freedom of Information
enquiries as well as contributing to briefing for minister and senior managers
ensuring responses are prepared in accordance with the requirements of
statutory legislation.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
Behaviours
? Seeing the Big Picture
? Changing and Improving
? Managing a Quality Service
? Delivering at Pace
? Communicating and Influencing
? Leadership
HQ-JES-2091_Generic - Policy Advisor_v2.0
? Working Together
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas
captured in experience could also be assessed as a strength. Vacancy managers
should use their own judgement to decide where best to assess these.
? Needs excellent written and oral communication skills to present a clear and
accurate understanding of these issues to Ministers, the MOJ, other
Government departments and the wider public
Technical
? A high level of organisational knowledge and operational understanding of
requirements
NOMS and the prison estate is required.
Ability
? The ability to understand, interpret and summarise complex information is
required.
? The ability to interact with and influence senior staff and stakeholders is
required
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
HQ-JES-2091_Generic - Policy Advisor_v2.0
Success Profile
Experience
N.B. Converting job descriptions to
Strengths
the new Success Profile format
Behaviours
Ability
means areas captured in
Technical
experience could also be assessed
as a strength. Vacancy managers
should use their own judgement to
decide where best to assess these
The ability to
It is advised strengths
A high level of organisational knowledge
understand, interpret
Excellent written and oral
Seeing the Big Picture
are chosen locally,
and operational understanding of
and summarise complex
communication skills
recommended 4-8.
HMPPS and the prison estate is required
information
The ability to interact
with and influence
Changing and Improving
senior staff and
stakeholders
Managing a Quality Service
Delivering at Pace
Communicating and Influencing
Leadership
Working Together
HQ-JES-2091_Generic - Policy Advisor_v2.0