Document Ref.
PS-JES-0124 Equality Officer v1.0
Document Type
Management
Version
1.0
Classification
Official
Date of Issue
9 May 2024
Status
Baselined
Produced by
Job Evaluation Asurance and Support Team
Authorised by
Reward Team
JD Evidence
PS-JES-0124 Equality Officer v1.0
Job Description
Job Title
Equality Officer
Directorate
Probation Service
Band
Band 3
Overview of the
The Equality Officer will undertake administrative responsibilities
job
as well as help to ensure equality legislation compliance in
activities across the region.
This is a non-operational role with no line management
responsibilities.
Summary
The Equality Officer will support the Equality Manager to help
deliver the regional equality plan, Probation Workforce Equality,
Diversity, Inclusion and Belonging strategy and the HMPPS
Diversity and Inclusion strategy at a regional level. They will work
with other regional workstream leads as required to support
delivery of wider diversity and inclusion objectives.
The job holder will support the Equality Manager by acting as a
point of contact for general enquires related to equalities and
regional staff network leads.
The aim is to promote equality, diversity, inclusion and belonging
for staff and people on probation.
Responsibilities, The job holder will be required to carry out the following
Activities &
responsibilities, activities and duties:
Duties
Maintaining online business administration systems to
disseminate equalities information.
Use computer-based systems to produce, update and
maintain records and other documentation within agreed
timescales.
Regularly develop and disseminate equalities communications
across the region to a variety of stakeholders.
Attend meetings and events and represent the Equality
Manager as agreed from time to time using inclusive and
appropriate skills and styles.
Support the Equality Manager to develop and implement
regional equality plans and maintain correspondence with
stakeholders who are responsible for different objectives.
Manage an annual calendar of awareness events to promote
the equality and diversity agenda.
Provide support and advice via the Equality Manager to
regional stakeholders on completion of their Equality
Analyses.
Prepare and collate a range of documentation and resources
for a variety of purposes to support Probation Delivery Units
and regional business activity.
Work in partnership with regional area staff networks leads to
progress and embed equality and diversity into day-to-day.
PS-JES-0124 Equality Officer v1.0
Contribute to relevant induction, training and development
events.
Support recruitment activity for relevant posts relating to
equality, diversity, inclusion and belonging priorities within the
region.
Network with external stakeholders and build strong working
relationships.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Civil Service Success Profile Criteria
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Developing Self and Others
Managing a Quality Service
Strengths
Note: we recommend you choose 4 to 8 strengths locally select
from the list of Civil Service strength definitions on the intranet.
Ability
IT skills Excel, PowerPoint, Word, Outlook
Ability to understand and navigate systems on the job
Gathering and collating information
Good knowledge of using MS Teams
Strong administrative skills
Experience
Essential:
Minute taking skills
Meeting organisation
Skills in managing and co-chairing meetings
Preparing and delivering presentations skills
Good communication skills
Demonstrate previous administration experience, and
experience of providing a wide range of management support
activities
Evidence of providing support and assistance to colleagues in
delivering a quality service
Desirable:
Work experience in an equalities focused role
Knowledge of the 2010 Equality Act
Knowledge of the Probation Service
Technical
Qualification to NVQ level 2 in any subject.
GCSE Grade A-C in English and Maths (or equivalent)
PS-JES-0124 Equality Officer v1.0
Minimum
Please do not alter this box
Eligibility
All candidates are subject to security and identity checks prior to
taking up post.
All external candidates are subject to 6
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours) To be used by the JES Team only
Allowances
PS-JES-0124 Equality Officer v1.0