HQ Job Description (JD)
Band 8
Directorate: PSP
Job Description - Divisional Lead Health, Safety and Fire
(NPS)
Document Ref.
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
24/02/20
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0
Job Description
Job Title
Divisional Lead Health, Safety and Fire (NPS)
Directorate
PSP
Band
8
Overview of the job
This is a functional management job within HMPPS dedicated to the NPS. Reporting
to the Lead for Health and Safety (NPS).
The post-holder is responsible for supporting the delivery of national HSF priorities
and plans via advice, influence, training, planning and monitoring across a NPS
Division.
The post-holder will not be expected to be based permanently in the Divisional
office however they will be expected to travel regularly to the Divisional office and
other offices in the Division.
Summary
The Divisional Lead: HS&F will be responsible for the provision of Health, Safety and
Fire advice, support, planning, monitoring and reporting in their NPS Division. They
will also specialise in a particular HSF area within HMPPS. They will lead for their
Division on health, safety and fire issues and provide their service in line with
nationally determined priorities and plans for HSF.
This is a non-operational job which has line management responsibilities for the BAS:
HS&F (NPS) role.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? In line with national procedures for development and approval of same, the
post-holder will support and advise the relevant groups in the updating,
consulting on and seeking approval of relevant HSF documentation such as the
local components of national HSF arrangements documents and non-generic
parts of risk assessments
? To monitor and report on the presence and quality of relevant H+S
documentation within relevant local delivery units such as risk assessments and
the extent to which they are effectively implemented and achieve suitable levels
of control. This includes fire risk assessments and the extent to which the
controls it specifies are being implemented and maintained.
? To engage actively with internal and external audit processes.
? To engage actively with the Regional Services Leads: Health, Safety and Fire,
HS&F Sponsors, senior managers, committees and forums.
? To advise relevant health and safety sponsors and SMTs of the effectiveness of
their current HSF controls and associated HSF issues.
? To ensure that relevant local delivery units are consulted about and / or
informed of prospective changes in national policy and practice through formal,
recorded channels and structures such as SMTs, H+S Committees, Trade Union
Engagement and both union and non-union safety representatives.
? To monitor and report the HSF performance of the Division and relevant local
delivery units by; ensuring that workplace inspection programs are in place and
carried out and that systemic findings of inspections are collated and reported.
? Undertake governance and assurance site visits focusing on HSF matters and
provide reports and feedback to local Senior Management and H&S Sponsors
identifying critical performance and any associated issues via visit reports.
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0
? Provide professional support to local HSF sponsors and other key staff for the
HSF Management System. Produce associated system reports on individual local
delivery unit performance levels for DDs and national data analysis.
? To report on relevant local delivery unit H+S performance by: undertaking
NORCET analysis and reporting; by analysis and reporting of Rivo, hub and
litigation data; by reporting on the relationship between accidents, assaults and
occupational ill-health on sickness absence levels; by analysing other suitable
sources such as training, audit and Inspectorate reports.
? To liaise regularly with the OHA’s and HRBP(s) for relevant sites to co-ordinate
immunisation, stress and MSD activity as agreed with same and to receive
information on patterns of occupational illness and absence within the local
delivery unit.
? To attend HSF committees (the HS sponsor or Senior Manager will Chair the
committee) to provide advice and support to same and provide each committee
with a report on progress on plans and performance for the period since the last
committee and present relevant reports and information
? To maintain the HSF risk register for relevant local delivery units and update
same via NORCET and other sources and present and discuss the register at
relevant meetings
? To provide oversight and guidance on appropriate litigation casework for the
relevant local delivery units in liaison with other regional and national litigation
management functions.
? To draft, and seek approval for the annual performance and assurance report
and to prepare and present regular reports for senior management on relevant
topics
? To assist relevant staff in ensuring that relevant HSF training needs are
identified and transferred appropriately to local people plans and monitor and
report on progress against same.
? To ensure the availability and delivery of a range of HSF training within the
relevant local delivery units both in response to ad-hoc needs agreed within the
local delivery unit and as directed by national HSF policy.
? To actively engage with internal and external contract works planning on
request and engage local HSF sponsors in this process and to report
appropriately within the relevant local delivery unit and to the DD where
necessary.
? To actively engage with the management of CRCs to develop joint arrangements
for effective HSF management and to propose these for authorisation by the
senior management of both the CRC and the NPS. To report systematically the
progress and performance of these arrangements in regular management
reports.
? To represent the HMPPS NPS Division in discussion with MoJ Estates Managers
who oversee maintenance delivery contracts on the HSF requirements for
premises, plant and equipment inspection, testing and maintenance and the
HSF aspects of the service providers service operation.
? To participate actively in, and lead in certain cases, groups set up to maintain
and develop HSF such as stress management groups, risk assessment groups etc.
? To develop particular specialism’s, as determined by national priorities and
agreed with the National H&S Team, on which they will lead for HMPPS and act
as a source of additional knowledge to their team and associates.
? To assist in the identification and assessment of first aid needs for the relevant
local delivery unit, and monitoring and reporting the extent to which relevant
local delivery units are meeting national and locally assessed needs.
? To work closely with the Regional Services leads: HSF in matters related to both
divisional regional and national developments in HSF.
? To carry out peer audits / inspections of other regional or divisional units as
part of a program and provide feedback
? To co-ordinate investigations into relevant incidents including remotely via Rivo
and email and ensure that serious incidents including near misses are reported
thoroughly and lessons shared and learnt amongst relevant departments and
local delivery units.
? To actively monitor Rivo for new incidents, check the quality and range of
information submitted and correct or obtain as required and to co-ordinate and
control appropriate subsequent Rivo action requests.
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0
? To liaise with outside agencies and relevant stakeholders in respect of Health,
Safety and Fire issues for the relevant local delivery units in liaison with the
relevant regional services lead: HS&F
? Responsible for the management of BAS: HS&F staff within their Division. This
includes staff performance, development and annual appraisal through to
sickness absence management
? To ensure the eligible local delivery unit staff attend immunisation clinics as part
of the national immunisation programme, and to report on the relevant local
delivery units’ immunisation attendance via the OHA and immunisation co-
ordinator.
? To provide support, leadership and guidance for the BAS:HSF advisor.
? Deliver and implement projects as directed by the National H&S and Fire Teams.
? Attend relevant boards/SMT meetings and actively contribute.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Behaviours
? Changing and Improving
? Making Effective Decisions
? Communicating and Influencing
? Working Together
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Required: NEBOSH Diploma or NVQ 5 in Occupational Health and Safety Management
Requirements
or equivalent.
Chartered Membership of IOSH within two years of taking up posts.
HMPPS Fire Safety Advisor Qualification to be achieved within one year of taking up
post.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
To hold a NEBOSH Diploma or NVQ 5
in Occupational Health and Safety
Management or equivalent.
Making Effective Decisions
Chartered Membership of IOSH
within two years of taking up posts.
Communicating and
HMPPS Fire Safety Advisor
Influencing
Qualification to be achieved within
one year of taking up post.
Working Together
Managing a Quality Service
HQ-JES-1872 Divisional Lead Health, Safety and Fire (NPS) v2.0