Job Description (JD)
Band 4
Group Profile - Caseworker (CW)
Job Description - CW : Offender Management: Prison
Offender Manager
Document Ref.
OR-JES-2255-JD-B4 : CW: Offender Management: Prison Offender
Manager v2.0
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
27 February 2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2255-JD-B4: CW: Offender Management: Prison Offender Manager v2.0
Job Description
Job Title
Offender Management: Prison Offender Manager
Group Profile
Caseworker
Organisation Level
Delivery
Band
4
Overview of the job
The job holder will lead the management and assessment of selected low to medium
risk prisoners and prepare, implement, review and evaluate their sentence plans
with them. The job holder will build effective, appropriate and supportive
relationships with prisoners, with the aim of reducing re-offending.
The job holder will act in a supportive role only to probation officers in the case
management of high risk prisoners. The job holder will have undergone selection
and additional training to carry out this specialist delivery job as a Prison Offender
Manager to prisoners.
This is a non-operational job with no line management responsibilities.
Will have regular prisoner facing activities/duties.
Summary
Typical tasks associated with this role include:
•
Supervise, manage and control prisoners decently, safely and securely whilst
carrying out all activities.
•
Understand, apply and conform to national and local polices.
•
Establish, develop and maintain professional relationships with prisoners and
staff.
•
Maintain and update systems in line with local agreements.
•
Prepare relevant documentation to managers for verification/quality checking
purposes.
•
Attend and contribute to relevant meetings as required.
•
To assess and manage the risk posed by offenders to protect victims of crime
and the general public by:
o Providing information and advice to other criminal justice agencies and
partner organisations.
o Supervise offenders during custodial sentences.
o Contribute to the management of risk.
o Work with other agencies and groups to prevent reoffending and meet
the needs of victims and offenders.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
•
To undertake the full range of offender management tasks with low to medium
risk cases.
•
No ownership of high risk cases will be held, but support to probation officers in
the case management of high risk prisoners will be given when required.
•
As Prison Offender Manager, be involved in all relevant processes in the prison
such as ACCT and violence reduction/anti-bullying for those within your case
load, if this is applicable.
•
Act as the ACCT Case Manager for individuals if appropriate (Prison Offender
Managers should not routinely be used as ACCT Case Managers, only when
appropriate to do so).
OR-JES-2255-JD-B4: CW: Offender Management: Prison Offender Manager v2.0
•
Interview prisoners within prescribed timescales of their arrival. Set and review
targets with prisoners and update case management notes on PNOMIS or
relevant IT systems.
•
Use the Offender Assessment System (OASys) to identify risks and manage
offenders appropriately.
•
Obtain further information if required from outside agencies to complete a
comprehensive OASys report.
•
Lead the sentence planning meeting in order to prepare and review appropriate
plans.
•
Coordinate the activities within the sentence plan through liaison with prisoners
and other departments and agencies, including gathering and exchanging
information and understanding/investigating conflicting opinions on prisoner
progress.
•
Encourage and support prisoner to participate in education, interventions and
workshops as defined within the sentence plan. Develop strategies to assist
prisoners to overcome reluctance to attend.
•
To provide professional advice and assessment, including written reports to
criminal justice agencies and partner organisations.
•
Liaise with the Community Offender Managers regarding Release on Temporary
Licence (ROTL) and Home Detention Curfew (HDC). Make recommendations to
the Governor on suitability for early release. Inform relevant agencies of release
dates and address of prisoners considered a risk on release.
•
Support Community Offender Managers with the delivery of plans to enable
recalled prisoners to be re-released.
•
Complete all paperwork for the cases, including lifer and ISP specific paperwork
in line with relevant policies, standards and set timescales.
•
Highlight any prisoner who gives significant concerns by their behaviour to the
Heads of Offender Management or Orderly Officer. Concerns may be for a
variety of issues, for example, any prisoner who has presented in the past risk of
suicide or self harm, or if there are any outstanding concerns with regards to
victims or further offences and racial harassment.
•
Contribute to and attend Multi-Agency Public Protection Arrangements
(MAPPA) Boards and work with all relevant external agencies to protect the
public when releasing prisoners under MAPPA.
•
Liaise with the Foreign National Department or UK Border Agency regarding
foreign national prisoners, as appropriate.
•
Instigate public protection child contact checks and share relevant safeguarding
information with authorities.
•
Undertake the role of the Resettlement Manager for prisoners on the specified
caseload. Forge, develop and maintain the links between the programmes, the
progress or otherwise made by the participants, and the prisoner’s ongoing path
through their sentence.
•
To work collaboratively with colleagues and maintain effective team
relationships, in particular with Key Workers.
•
Demonstrate pro-social modelling skills by consistently reinforcing pro-social
behaviour and attitudes and challenging anti-social behaviour and attitudes.
•
To use computer based systems to produce, update and maintain records and
other documentation within agreed timescales.
•
To work within the aims and values of HMPPS.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
OR-JES-2255-JD-B4: CW: Offender Management: Prison Offender Manager v2.0
Competencies
For the purpose of selection the following competencies will be measured:
? Making Effective Decisions
? Collaborating and Partnering
? Showing Drive and Resilience
? Caring
? Persuading and Influencing
? Acts with Integrity
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months probation. Internal candidates are
subject to probation if they have not already served a probation period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS considers to be racist.
Essential Skills/
Essential
Qualifications/
? Ability to analyse complex information in order to make assessments and
Accreditation/
decisions
Registration
? Ability to communicate clearly verbally and in writing with offenders,
professionals, and at hearings such as Parole Boards
? Ability to empathise constructively with people from diverse backgrounds
? Experience of working with a diverse range of people who have experienced a
range of social/personal difficulties, and of using tact and discretion when
dealing with confidential and sensitive issues
? Understanding of factors related to offending, e.g. substance misuse,
accommodation issues
? Understanding of and commitment to the principles of case management
? Knowledge and understanding of risk management/risk assessment pertaining to
offenders and the impact on victims of crime
? Experience in planning and coordinating work
? Experience of working with groups or individuals in order to motivate and
change behaviour
? Experience of working with diverse communities including promoting equality
and valuing diversity.
? Knowledge and understanding of the work of the criminal justice system
? Experience of working with people who have committed offences
? Have received Women Awareness Staff Training (WASP) if working in a female
establishment
? Have received Juvenile Awareness Staff Programme (JASP) and child protection
training if working in a Juvenile establishment
? A working knowledge of relevant legislation and National Standards
? Knowledge of Evidence Based Practice and risk/needs assessment tools
? The ability to complete all mandatory training as required to support the job role
? An ability to fulfil all spoken aspects of the role with confidence through the
medium of English or (where specified in Wales) Welsh
Desirable
? Higher level academic qualification(s)
Hours of Work and
Allowances
OR-JES-2255-JD-B4: CW: Offender Management: Prison Offender Manager v2.0