Job Specification

x1 Executive Assistant to Chamber President

Chamber Presidents’ Offices, Judicial Office

Organisation:

The Judicial Office (JO) is a unique branch of the civil service, independent from the machinery which supports the Government and dedicated to supporting the judiciary as the third arm of the state. We promote and safeguard judicial independence to maintain confidence in the rule of law. We are answerable not to Ministers but instead, through our Chief Executive, to the Lady Chief Justice of England and Wales and the Senior President of Tribunals as we help them to fulfil their responsibilities to the judiciary.

We support c.22,000 judicial office holders, providing policy, legal and handling advice, and operational support. This includes advice on judicial leadership, support with relationships with Government and Parliament, assistance with justice sector reform, judicial education and training, communications, and HR.

Directorate:

The postholder will join the Judicial Private Offices directorate. The business units include operational private offices; jurisdiction and policy private offices; and the Judicial Executive Board Secretariat.

Overview:

This is an exciting opportunity to work with and support some of the most senior Tribunals judiciary in the country. The successful candidate will be an Executive Assistant to the President of the Upper Tribunal, Tax and Chancery Chamber (UT TCC), and will also be expected to provide cross-jurisdictional support for other Chamber Presidents and the President of the EAT, as/when required.

Within the Judicial Office, the Chamber Presidents’ Private Offices are a series of small jurisdictional teams focused on supporting each Chamber and Tribunal President across all of their leadership functions. Each Private Office works collaboratively with expert teams across the Judicial Office and HMCTS to provide policy and legal advice, as well as general secretariat and administrative support, to the Chamber and Tribunal Presidents.

Role Summary:

The postholder will be responsible for ensuring that the President of the UT TCC is provided with high quality administrative, diary and inbox support, and will assist the Upper Tribunal and EAT judiciary with day-to-day queries and requests for support.

Main Activities / Responsibilities:

The main responsibilities of the post include, but are not limited to:

• Organising & prioritising routine work for the President;

• Managing the President’s diary;

• Processing hotel & travel bookings for the President (in relation to their UT TCC engagements / work);

• Processing, triaging and drafting some personal correspondence (incoming & outgoing) on behalf of the President;

• Distributing local communications on behalf of the President;

• Supporting the resolution of judicial accommodation and/or IT issues for and on behalf of the President;

• Arranging meetings, booking rooms and setting up IT as necessary, including the issuing of calendar invites through Outlook, Teams and e-Judiciary;

• Gathering and circulating papers ahead of meetings, minute-taking, and recording/tracking and chasing actions where directed;

• Maintaining electronic files of judicial HR records;

• Managing a shared mailbox in addition to a personal inbox, responding to and/or redirecting messages as appropriate;

• Processing stationary orders and managing post and deliveries;

• Occasionally answering phone calls to the Private Office and triaging as appropriate.

Person specification: 
 

The successful candidate must: 

• be able to manage conflicting priorities and use their initiative to re-prioritise work at short notice;

• be willing and able to support the team in other jurisdictions as/when required;

• be able to communicate clearly, both in writing and orally;

• have excellent interpersonal skills to build and maintain strong relationships with a range of peers and stakeholders working across the justice system;

• be open to changes to ways of working and support the team in driving these changes forward;

• embrace constructive feedback and be comfortable reflecting on how tasks could be done better.

Desirable Knowledge and Skills: 
 

• experience of working closely with the judiciary, and an interest in the workings of the courts and tribunals more widely. 
   

The support provided by judicial Private Offices necessarily involves working before and after court, in keeping with the judge’s diary commitments and sitting patterns. Some early mornings and late evenings can be expected, though every effort will be made to accommodate flexibility where necessary. This role is not suitable for reduced hours working. 

Location: 

Based in London within the Royal Courts of Justice estate (combining the Royal Courts of Justice (Strand), Rolls Building (Fetter Lane) and Field House (Breams Buildings). The principal office location for this role will be the Rolls Building, but there may be a need to sit in the other two sites from time to time.

This post is eligible for hybrid working (current Judicial Office requirement is at least 60% of working hours to be spent in the office, in line with all government departments. 

How to apply: 

This is a Success Profiles based recruitment and Civil Service Behaviours will be considered at application stage along with a candidate CV. 

How to apply 

This is a Success Profiles based recruitment and Civil Service Behaviours will be considered at application stage along with a candidate CV. 

Behaviours to be assessed at application stage:  

Delivering at Pace, Communicating & Influencing, Working Together

In the event of a high volume of applications, we will sift on the lead behaviour of Communicating and Influencing. 

Candidates invited to interview will be assessed on these behaviours and on Civil Service Strengths. 

We anticipate sift will be held during w/c 14^th July 2025 and interviews W/C 4 August 2025

If you wish to discuss the role before applying, please contact Mark Chander (mark.chandler@judiciary.uk) or Heddwen Daniel (Heddwen.Daniel@judiciary.uk).