Job role: Judicial Salary Administrator
Grade: EO
Location: National
About us
HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice. We’re looking for individuals who are committed to public service and want to make a difference in people’s lives in delivering justice. If you’re interested in developing a career with a real purpose, please apply.
About the role
As a Judicial Salary Administrator, you will control payrolls of Judicial fees and expenses, and witness and appellant costs, arising from the work of the Courts and Tribunals. Duties include approval of fee and expense claims, and the onboarding and offboarding of individual Judicial officers to/from payroll. The Payroll Manager is supported in these tasks by a team of administrative officers.
You will complete second stage approval of fee and expenses claims in preparation for submission to payroll. They investigate and resolve data errors and anomalies in payroll data, and they take responsibility for complex queries and complaints referred to them.
You will oversee the timely, accurate and secure addition of new appointees to the Judicial payroll, and the removal from payroll of leavers and retiring judiciary. They manage and safeguard sensitive and personal data held in connection with payroll functions.
You will ensure all team members are fully skilled in their relevant duties and they manage individual team members' performance.
Preparing the close of the monthly payroll.
Sending copies of the appointment and retirement logs to Judicial Office for comparison and confirmation.
Preparing all the monthly payroll instructions.
Ensuring that all relevant incoming post is picked up and actioned up to the closedown date.
Ensure all logs updated and forwarded to relevant departments.
Reconciliation of monthly payroll for both Higher Judicial and Lower Judicial payroll.
Deal with incoming post in accordance with team processes and governance.
Record all new appointments and promotions and prepare relevant payroll instructions.
Record all incoming payroll notifications and file/copy to relevant monthly work folders ensuring compliance with policy and procedures. Raise any queries with the relevant teams.
Deal with all audit queries from Nation Audit Office (NAO) and Internal Audit. Provide data and evidence and attend meetings with NAO as required. Also deal with indirect audit requests from HMCTS who require evidence/information in response to an audit query.
Act as a single point of contact (SPOC) in the absence of the Senior Executive Officer (SEO). Responding to queries/actioning requests where possible. Alerting the SEO to any issues on their next working day. Referring any urgent queries to the Senior Officer.
Provide financial references - These can be references for mortgages, loans, acting as a guarantor etc. They should be actioned within 24 hours. This includes obtaining consent from the Judge to provide financial information to a third party. Completing electronic reference forms or providing a reference letter.
Provide support, advice and information to both internal and external stakeholders.
Working with and supporting colleagues. Liaising with the other EO to plan and agree shared work responsibilities on a weekly basis. Provide training and support as required.
Other duties
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
What are we looking for? (Person Specification)
The ideal candidate for this position should demonstrate:
Desirable
Good IT skills (particularly Excel and PowerBi).
How to apply
Please submit:
An anonymised CV
Statement of suitability demonstrating how you meet the essential criteria (up to 750 words)
Please ensure you cover both ‘what’ you do but also ‘how’ you do it. (i.e., the effective skills, knowledge & experience needed to undertake the role)
We aim to sift both the CV and the Statement of Suitability but, in the event of a large number of applicants, an initial short sift may be conducted on the Personal Statement only. Candidates who pass the initial sift of the Statement of Suitability will either progressed to a full sift where the CV is then assessed or progressed straight to further assessment/interview.
About our benefits
We reward our people for their hard work and commitment. We have a number of family
friendly and flexible working polices that will help you achieve a healthy work-life balance. In addition, we offer a range of employee benefits which include generous annual leave, a highly competitive contributory pension scheme, childcare benefits, season ticket and bicycle loans.
Proud to Serve. Proud to keep justice going.