NPS Job Description (JD)
NPS Band 3
Directorate: National Probation Service
Job Description: Senior Administrator - Counter
Terrorism Team
Document Ref.
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0
Document Type
Management
Version
2.0
Classification
Unclassified
Date of Issue
18.07.19
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0
NPS Job Description
Job Title
Senior Administrator - Counter Terrorism Team
Directorate
SOCT
Band
3
Overview of the job
This is a senior administrative and analytical role for the Probation Counter Terrorism
Team
The jobholder will deliver essential corporate support to the team and partners,
manage data systems which are an essential part of the team’s accountability, and
deliver statistical, information and research products.
Provided with appropriate training the post holder will play a critical role in developing
NPS contribution to HMPPS Counter Terrorism research and intelligence products and
key datasets regarding the risk and threat picture for their Division, drawing on a
variety of NPS databases, reports and sources of intelligence including via external
stakeholders
There may be a requirement to deliver such support across more than one Division or
function
There may be a requirement for enhanced security clearance
Summary
To deliver corporate services support information management and intelligence
analysis to manage information and data to ensure the efficient functioning of the
Probation Counter Terrorism team and the wider CT network in HMPPS.
The jobholder will report to the Probation Counter Terrorism Lead(s) and support the
work of the national HMPPS Joint Extremism Unit.
The post is a flexible resource within the NPS function and from time to time there
may been a requirement to respond promptly to national requests for information
This will be achieved by developing systems across a number of data sources to assist
the delivery of PCT team activity, incorporating work within relevant CRCs and
potentially across more than one NPS Division.
The job holder will provide administrative support, research and key data sets to the
PCT lead, Assistant Chief Officer and National Probation Joint Extremism Unit lead.
The job holder will be willing to engage in suitable training to support the PCTL and
national lead in the development of a probation intelligence research function across
all available intelligence sources
The post holder will maintain and develop good working relationships with external
stakeholders including prison, police, court, CRC and other staff to facilitate the role
The post holder must adhere to all policies in respect of the sensitive/confidential
nature of the information handled whilst working in this position
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
Counter Terrorism Data Management
Daily maintenance of the HMPPS joint Linkspace database with regard to Divisionally
managed cases, and those residing in prisons within the PCT team footprint
Development and monitoring of PCT team case diary system to log activity and
decisions for all relevant cases released from prisons into the Division
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0
Record on Linkspace all cases identified as of concern / TACT convicted managed in
the Division and associated CRCs, and develop systems to receive and process
information from CRCs for entry onto the database
Carry out quality assurance checks for the Linkspace database, both at a national and
regional level. Participate in national development of best practice with regard to
Linkspace database within HMPPS
Information and intelligence Development
With operational staff develop key dataset to be produced quarterly for senior leads
from all available databases to outline key CT risks and NPS/CRC activity on Divisional
footprint
Be prepared to take part in professional training as required with regard to the
intelligence professionalization or other intelligence programmes, intelligence
handling and any other training as required by the role
Liaise with HMPPS and other key stakeholders to develop the NPS CT contribution to
a national intelligence picture, eg researching trends and commonalities within the
caseload, and participate in meetings as appropriate
Using available sources of information such as N-Delius and Oasys develop reports as
requested and key datasets regarding the Counter Terrorism risk and threat picture
both for the Division and to contribute to wider HMPPS intelligence network
intelligence products.
Post holders will be expected to build productive working relationships with the wider
analytical community in HMPPS, and with other partners to develop quality reports
and data.
Once appropriately trained post holders will obtain and evaluate information and
applying analytical techniques to interpret it in conjunction with others, and
disseminate the product appropriately.
Team corporate support
Development and implementation of all data systems which support the activity of
the PCT team, monitoring agreed probation processes and ensuring accountable
recording of PCT team activity
Meeting and other administrative support to PCTL
Coordinate the training requirements for Divisions, liaising with administrative and
training hubs to collate data and organise training delivery in response to demand.
Preparation and collation of key documentation relating to Mappa, Maesm,
Pathfinder and any other meetings supporting PCT team outputs
Process and monitor requests for payment from external providers
Demonstrate pro-social modelling skills by consistently reinforcing pro-social
behaviour and attitudes and challenging anti-social behaviour and attitudes
Work within the aims and values of HMPPS
Ensure that all reasonable precautions are taken towards the maintenance, security
and confidentiality of written and electronically stored material, including information
from external sources, in line with intelligence handling codes, Data protection Act
and all Information Security Policies and Procedures.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable alterations
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0
and additional tasks of a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation scheme and shall be discussed in
the first instance with the Job Holder.
Behaviours
? Changing and Improving
? Making Effective Decisions
? Delivering at Pace
? Managing a Quality Service
? Developing Self and Others
Strengths
It is advised strengths are chosen locally, recommended 4-8
Essential Experience
? Demonstrate previous administration experience, and experience of
providing a wide range of management support activities
? Evidence of providing support and assistance to colleagues in delivering a
quality service.
Technical
? NVQ Level 2 or equivalent
requirements
? GCSE Grade A-C in English and Maths (or equivalent)
? IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or
? equivalent i.e. Lotus Notes)
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37
(Unsocial Hours)
Allowances
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Demonstrate previous
administration experience, and
Changing and Improving
experience of providing a wide
NVQ Level 2 or equivalent
range of management support
activities
Evidence of providing support and
GCSE Grade A-C in English and
Making Effective Decisions
assistance to colleagues in
Maths (or equivalent)
delivering a quality service.
IT Skills; Microsoft: Word, Excel,
Delivering at Pace
Outlook, and PowerPoint (or equivalent
i.e. Lotus Notes)
Managing a Quality Service
Developing Self and Others
NPS-JES-0075_ Senior Administrator Counter Terrorism Team_v2.0