Job Description (JD)
Band 3
Group Profile - Business Administrator (BA)
Job Description - BA: Offender Management Hub
Document Ref.
OR-JES-129-JD-B3 : BA : Offender Management Hub
Document Type
Management
Version
6.0
Classification
Official
Date of Issue
09/10/2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-129-JD-B3 : BA : Offender Management Hub v6.0
Job Description
Job Title
BA : Offender Management Hub
Group Profile
Business Administrator
Organisation Level
Delivery
Band
3
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support within the Offender Management
administrative hub maintaining administration systems and servicing the local courts
within specified timescales for the establishment.
This is a non-operational job with no line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Undertake the transactional activity associated with the Offender Management
function. This includes processing the following paperwork ready for checking and
onward transmission by the Hub Manager:
o Discharge Report / Pre-Discharge Report
o Bail applications
o Release on Temporary License (ROTL)
o Home Detention Curfew (HDC)
o Offender Assessment and Sentence Management (OaSys)
o Multi-Agency Public Protection Arrangements (MAPPA)
o Re-categorisation
o Sentence calculations, including conduct initial checks
o Appeals
o Violent Sex Offender Register (VISOR)
o Multi-Agency Risk Assessment Planning (MARAP)
o Adjudications
o Indeterminate Sentence Prisoners
o Parole applications
o Legal Correspondence
o License Applications
o Resettlement overnight Release
o Prisoner Fines
o Foreign Nationals/Deportation/Immigration
o Risk to Children/Safeguarding Children
o Harassment/Restraining Orders
o Category A administration
o Recall paperwork
o Public Protection
OR-JES-129-JD-B3 : BA : Offender Management Hub v6.0
Undertake other administrative tasks including:
? Organise, produce and maintain accurate records for area of work
? Act as contact point for all communications to the team. Prioritise and distribute
communications to the appropriate person or relevant department in
establishment
? Complete monitoring returns for area of work
? Input requisitions on to the finance database and process requisitions for defined
area of work
? Co-ordinate any awareness sessions for area of work
? Prepare paperwork for checking by Manager, conducting sentence calculations as
required
? Correspond with relevant stakeholders and agencies to ensure that they are
aware of information so that information is adequately shared
? Maintain and check establishment databases, manual filing systems and logs of
information, responding within agreed timescales and producing reports as
required
? Collate information relating to relevant Service Delivery Indicators (SDI’s)
? Act as secretary to meetings as required including organising agenda, taking
and , distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder
An ability to fulfil all spoken aspects of the role with the confidence through the
medium of English or (where specified in Wales) Welsh.
.
Behaviours
? Changing and Improving
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Delivering at Pace
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Requirements
Ability
OR-JES-129-JD-B3 : BA : Offender Management Hub v6.0
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week
(Unsocial Hours)
Allowances
OR-JES-129-JD-B3 : BA : Offender Management Hub v6.0
Success Profile
Behaviours
Strengths
Ability
Experience
Technical
Changing and Improving
Communicating and
Influencing
Working Together
Managing a Quality Service
Delivering at Pace
OR-JES-129-JD-B3 : BA : Offender Management Hub v6.0