Job Description (JD)
Band 5
Group Profile: Coordinator(CO)
Job Description: CO: Welfare Delivery
Document Ref.
OR-JES-3153-JD-B5 : CO : Welfare Delivery
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
20th September 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-3153-JD-B5 : CO : Welfare Delivery v2.0
Job Description
Job Title
CO : Welfare Delivery
Group Profile
Coordinator
Organisation
First Line Management
Level
Band
5
Overview of the
The post holder will be establishment based and report to the
job
Head of Business Assurance.
The post holder will be responsible for implementing and
supporting an over-arching Welfare Delivery and Wellbeing
Framework within prisons.
Summary
The job holder will be responsible for the coordination and
effective delivery of the local reflective practice model within
prisons. The post holder will be responsible for providing advice
and guidance to Governors, Senior Leaders and Line Managers
to ensure effective wellbeing practices are implemented,
supporting all staff within the establishment. The post requires
collaboration with internal and external stakeholders, ensuring a
cohesive approach to staff wellbeing, encapsulating existing and
new wellbeing initiatives and processes.
This is a non-operational role with no line management
responsibility. This is a non-rotational role.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Coordinate and deliver local reflective practice model/
session to identified staff cohort, to improve resilience,
confidence, and retention within this group.
• Ensure that trained reflective practitioners are released to
attend planned reflective practice sessions.
• Work collaboratively with People Hub/Detail to ensure
optimum attendance on reflective practice timetable.
• Engage with reflective practice sponsor, and/or Governor,
to highlight any concerns or trends from reflective practice
delivery.
• Be responsible for the promotion of PAM Reflective
session.
• Be responsible for driving improvements in local wellbeing
activity through the coordination of the local Wellbeing
Committee.
• Ensure TRiM, Mental Health Allies and the Care Team
work collaboratively to support staff.
• Post Incident Care - Work collaboratively with Safer
Custody colleagues and stakeholders to ensure that
timely and appropriate support is in place.
OR-JES-3153-JD-B5 : CO : Welfare Delivery v2.0
• Coordination of Wellbeing events, promotion and activities
as per a locally published Wellbeing calendar.
• Contribute to the Supporting Each Other Framework by
delivering a local Wellbeing Induction to new starters.
• Work with managers to improve the Wellbeing of staff in
their work areas including the delivery of Wellbeing
awareness sessions.
• Engage with MOJ HR to actively contribute to Wellbeing
assurance activity, to drive improvement in Staff
Wellbeing.
• Be the point of contact to provide specialist advice in
relation to staff absences or concerns relating to Mental
Health, to include promoting external support.
• Work collaboratively with stakeholders to deliver the
fitness testing programme.
• Work with internal stakeholders to improve the wellbeing
of staff (Staff Fitness Team, National Staff Support Leads,
MOJ People Group, Health & Safety, D&I).
• Work with external stakeholder to improve the wellbeing
of staff (for example OH, EAP, Charity for Civil Servants).
• Provide regular communications within establishments on
national, regional and local wellbeing initiatives including
Disability Passports, Carers Passport, Menopause
Framework.
• Identify and share good practice across the region.
• Work with relevant stakeholders to ensure joined up
effective working practice.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English.
Civil Service Success Profile Criteria
Behaviours
• Communicating and Influencing
• Developing Self and Others
• Delivering at Pace
• Working Together
Strengths
We recommend you choose 4 to 8 strengths locally.
Experience
• Strong organisational skills, planning and attention to detail
• Proficient in the use of MS Word and MS Excel
• Able to deliver training effectively and assertively with staff at
all levels
• Information collation and analysis
OR-JES-3153-JD-B5 : CO : Welfare Delivery v2.0
Technical
requirements
Ability
• Excellent communication skills
• Ability to facilitate discussion
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours) To be used by the JES Team only
Allowances
OR-JES-3153-JD-B5 : CO : Welfare Delivery v2.0