Group Profile: Business Administrator Specialist
Band 4
Document Ref.
HMPPS _OR_T_14_GP_ Business Administrator Specialist_v8.0
Document Type
Management
Version
8.0
Classification
Official
Date of Issue
01.07.21
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
HMPPS _OR_T_14_GP_ Business Administrator Specialist_v8.0
Group Profile
Group Profile Name
Business Administrator Specialist
Organisation Level
Delivery - The jobs at this level will be task focused delivering defined activity or
service within own area of expertise.
Band
4
Overview
Job holders within this Group Profile are focused in a particular specialist
administrative area, using their specific qualifications or experience.
These roles are non-operational with no line management responsibilities and are
rotational.
These roles may involve contact with prisoners depending on their area of work.
Characteristics
Typical tasks associated with this Group Profile include:
• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the Team, prioritise and distribute
to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting initial checks as
required
• Correspond with relevant stakeholders and agencies to ensure that they are
aware of information and that it is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of
information with responses within timescales, producing reports as required
• Collate information on relevant Service Delivery Indicators (SDI’s)
• Arrange any meetings including the preparation of paperwork, minutes and action
points
Job Descriptions relating
The job holder once in post will be in matched to a job description; a sample list is
to this Group Profile
shown below. The post is rotational so the job holder could during their career carry
out the role of different job descriptions.
• Business Administrator Specialist : Access to Justice IT Security Controller
• Business Administrator Specialist : Communication Officer
• Business Administrator Specialist : Family Development Visits
• Business Administrator Specialist : Intelligence Analyst
• Business Administrator Specialist : Safer Custody Analyst
• Business Administrator Specialist : Senior Case Administrator
Minimum Eligibility
• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
• All staff are required to declare whether they are a member of a group or
organisation which HMPPS considers to be racist.
HMPPS _OR_T_14_GP_ Business Administrator Specialist_v8.0
Essential Skills/
Job holders must complete specific training in their specialism once they take up
Qualifications/
post.
Accreditation/
Registration
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
Essential Skills:
• Able to deal effectively and assertively with staff at all levels
• Able user of MS Word and MS Excel
• Information collation and analysis
Hours of Work and
37 hour working week.
Allowances
Behaviours
• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
N.B these are the technical requirements for the group profile, please check the
Requirements
individual job description relating to this group profile for any job specific
requirements and add if required.
Ability
HMPPS _OR_T_14_GP_ Business Administrator Specialist_v8.0
Success Profile
Technical
Strengths
N.B these are the technical
requirements for the group profile,
Behaviours
It is advised strengths are
Ability
Experience
please check the individual job
chosen locally,
description relating to this group
recommended 4-8.
profile for the any job specific
requirements and add if required.
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Making Effective Decisions
HMPPS _OR_T_14_GP_ Business Administrator Specialist_v8.0