HQ Job Description (JD)
Band 8
Group Family: Generic - Management
Job Description - Flexible Professional
Document Ref.
HQ-JES-1940 Flexible Professional v2.0
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
21 July 2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ-JES-1940 Flexible Professional v2.0
Job Description
Job Title
Flexible Professional
Directorate
Generic
Band
8
Overview of the job
The role of a Flexible Professional, is responsible for initiating, leading and taking
forward key focused/owned priorities. These roles involve establishing, managing
and implementing a range of work through change programmes and projects.
Flexible Professionals will need to work closely with other functions and colleagues
in order to progress activities and deliverables, but will also be responsible for
leading and supporting specifically allocated projects and coordinating project
resources.
Team members will need to be highly capable, flexible, driven, highly organised and
able to see the bigger picture and have a high level of energy and attention to detail.
You are likely to be working on a number of different projects at any one time so the
ability to multi-task within tight timeframes will be essential.
You will need to have a “roll up your sleeves and get it done" approach to work. An
ability to develop collaborative working relationships quickly and work effectively
within matrix structures will be a must.
Flexible pool team members will need to engage with a range of stakeholders
including colleagues across wider HMPPS and MoJ teams, Civil Service and business
stakeholders and will need to consult and negotiate with trade unions as
appropriate.
The role will report to a nominated project or functional lead.
Summary
Purpose of the role is to lead the development, planning and implementation of
priority initiatives that support the delivery of Strategic Priorities and the HMPPS and
directorate Business Plans.
Includes:
? To research, scope, produce and manage detailed project plans.
? To design, implement, manage and monitor reporting processes.
? To identify, manage and seek resolution to risks and issues.
? To lead project delivery, including management and/or production of project
deliverables and activities.
? Will be required to be responsible for coordinating people resources within
HMPPS and across the wider MoJ teams to achieve project aims.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
Responsible for leading a number of priority specifically focused projects (at any one
time) involving a range of functions/activities, structures and key stakeholders. This
includes:
? Responsibility for the successful delivery of (to required quality standards,
timescales and within agreed resources) priority projects. This requires robust
and effective planning and subsequent monitoring of plans as well as effective
risk management, and will routinely involve reallocation of resources in
supporting priority work.
HQ-JES-1940 Flexible Professional v2.0
? Responsible for researching, scoping and producing detailed project plans and
an overarching Milestone Plan to support the delivery of HMPPS directorate
Strategic Priorities.
? Responsible for the day-to-day management, monitoring and updating of the
plans for the HMPPS directorate Executive SMT.
? Able to identify the critical path/s for any projects or work and provide solutions
which could affect the achievement of any deliverables on the critical path.
? Responsible for the production of regular highlight reports for project,
programme or Directorate Governance and to inform overarching reporting
against business plans, to the HMPPS Executive SMT, and the HMPPS Director’s
bi-laterals with the Chief Executive Officer when required.
? Responsible for anticipating issues and problems, and where necessary
intervening (including taking responsibility for directly producing project
deliverables) to prevent slippage or failure to meet key milestones.
? Required to understand and find solutions to complex and unclear problems
often involving conflicting views and requirements, and which have no pre-
defined solution.
? Able to be flexibly deployed on other priority projects or work areas (to
contribute to or to trouble-shoot) where capability gaps or significant risks,
issues or slippage is predicted or occurs, often at short notice and alongside
existing priority deliverables.
? Required to work effectively with a range of other functions and colleagues and
other internal and external stakeholders in order to progress activities and
deliverables.
? Required to coordinate project resources and other functional experts to ensure
plans are delivered to time and within cost and quality requirements.
? Required to consult and negotiate directly with Trade Union representatives at a
national level on behalf of priority directorate projects. This involves the ability
to build appropriate relationships with union representatives consistent with
the HMPPS ER Leads.
? Responsible for representing HMPPS and MoJ at various internal and external
directorate and broader change programme forums.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Behaviours
? Delivering at Pace
? Communicating and Influencing
? Working Together
? Seeing the Big Picture
? Changing and Improving
? Making Effective Decisions
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Experience
? Experience of using recognised project management techniques.
? Experience of identifying and implementing continuous improvement and
practices.
? Detailed knowledge and understanding of appropriate Operating Models and
Shared Services processes.
Technical
? Professional understanding of complex organisational issues requiring an
Requirements
appropriate qualification and/or extensive professional/specialist knowledge and
experience.
HQ-JES-1940 Flexible Professional v2.0
Ability
? Ability to lead and influence large groups of stakeholders, matrix managing a mix
of internal and external stakeholders to deliver successful outcomes.
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
HQ-JES-1940 Flexible Professional v2.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Ability to lead and
Experience of using recognised
Professional understanding of complex
influence large groups of
project management techniques.
organisational issues requiring an
stakeholders, matrix
appropriate qualification and/or
managing a mix of
extensive professional/specialist
internal and external
knowledge and experience.
stakeholders to deliver
successful outcomes.
Communicating and Influencing
Experience of identifying and
implementing continuous
improvement and practices.
Working Together
Detailed knowledge and
understanding of appropriate
Operating Models and Shared
Services processes.
Seeing the Big Picture
Changing and Improving
Making Effective Decisions
Managing a Quality Service
HQ-JES-1940 Flexible Professional v2.0