Job Description (JD)
Band 4
Group Profile - Supervising Officer (SO)
Job Description - SO : Physical Education Instructor (PEI)
Document Ref.
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0
Document Type
Management
Version
12.0
Classification
Official
Date of Issue
10 February 2022
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0
Job Description
Job Title
SO : Physical Education Instructor (PEI)
Group Profile
Supervising Officer
Organisation Level
Delivery 3-4
Band
4
Overview of the job
This is an operational job in an establishment.
Summary
The job holder will be a Supervising Officer who will have additional specialist
Physical Education Instructor training to carry out this job.
The job holder will provide day-to-day supervision and support for Physical
Education Instructors, co-ordinating the delivery of the regime and activities within
the Physical Education (PE) function in an establishment.
The job holder will ensure that all activities undertaken comply with Health and
Safety legislation and National Governing Body requirements. Implementation of all
safety requirements recommended by National Governing Bodies and Association
for Physical Education (AfPE) ‘Safe Practice in PE’ publication controlling each sport
or activity.
The job holder will coordinate initial staff response until a Custodial Manager is in
attendance.
The job holder will undertake Regime Officer duties via the establishment's rota and
may be required on a rotational basis to be responsible for the establishment during
the night period. This requirement will be based upon local risk assessment and
establishment complexity.
This is an operational job with no line management responsibilities; however they
will have supervisory responsibilities for staff.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
• Supervises resources to deliver Physical Education (PE) in accordance with
agreed delivery specification.
• Use specialist PE knowledge in order to coach and mentor specialist PE
officers and support their development in accordance with key
competencies and training needs.
• Collects, collates, and analyses data concerning PE and produces reports for
the Custodial Manager. Ensures any action plans required are implemented.
• Contributes to the PE delivery plan and planned hours document.
• Provide advice and guidance on purchasing specialist equipment.
• Support the Custodial Manager in developing links with external
organisations, stakeholders, local community partnership organisations and
other HMPPS establishments.
• Ensures compliance with statutory requirements and national and local
policies and guidelines relating to PE provision, making sure that all risk
assessments, Safe Systems of Work (SSW) and accidents are risk managed
as per national and local guidelines.
• Ensures that prisoners are appropriately supervised, inducted, and trained,
within PE and that discipline, safer custody, decency and Health and Safety
practices are maintained at all times.
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0
• Ensure the delivery of a varied PE programme, which complements the
prison regime and reflects the competencies/qualifications of the PE staff.
• Provide specialist knowledge and guidance in the implementation,
monitoring and reviewing of the effectiveness of the PE regime including
accredited/offending behaviour programmes.
• Supervise, manage and control prisoners decently, safely and securely
whilst carrying out all activities.
• Understand, apply and comply to national and local polices.
• Establish, develop and maintain professional relationships with prisoners
and staff.
• Maintain and update systems in line with local agreements.
• Prepare relevant documentation to managers for verification/quality
checking purposes.
• Attend and contribute to relevant meetings as required.
Undertake other Supervisory tasks including:
• Supervise all staff within their area of responsibility ensuring they are
briefed on the work for the day.
• Prepare and deliver team briefings and handovers as appropriate.
• Supervise and prioritise activities in line with local procedures ensuring
workload/regime is delivered escalating issues to Custodial Manager when
required.
• Promotes Prison Service policy in all activities and behaviours by promoting
diversity, decency, safety and reducing re-offending agendas.
• Supervise and support Prison Officers and other staff when dealing with
prisoner applications and other issues raised by prisoners.
• Supervise and support Prison Officers with actions arising from Standard
Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing
Quality of Prison Life (MQPL) surveys including local self audit action plan.
• Co-ordinate any paperwork for the Incentive and Earned Privileges (IEP)
scheme, completing relevant documentation for submission to Custodial
Manager.
• Support and create a safe working environment for staff, prisoners and
visitors by adhering to Health and Safety legislation, ensuring Safe Systems
of Work (SSOW) and risk assessments are followed reporting incidents to
Custodial Manager.
• Coach and mentor staff including new recruits and arrange for other staff to
provide mentoring support as required to Prison Officer Entry Level Training
(POELTs) and new graduates.
• Co-ordinate and collate data concerning their area of work.
• Coordinate initial staff response at the scene of an incident until a Custodial
Manager is present.
• Contribute to the development and application of local policy, procedures
and practice.
• Contribute to staff appraisals, feeding relevant performance information to
Line Managers.
• Allocate daily staff resources to activity within their unit where appropriate.
• Will manage a caseload of Assessment Care in Custody Teamwork (ACCTs)
within their work area.
• Discharging prisoners subject to local risk assessment.
• Carryout checks as required including those for Cell Sharing Risk
Assessment (CSRA), Incentives and Earned Privileges (IEP).
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0
Behaviours
• Delivering at Pace
• Leadership
• Communicating and Influencing
• Working Together
• Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
• Must be competent in custodial procedures, including dynamic risk
assessments.
Technical
• Successful completion of POELT and probation period
Requirements
• Must have passed Physical Education Instruction Pre-selection assessment
• Must be trained in restraint techniques
• Must have completed Physical Education Instruction qualification or if
successful on interview must successfully complete the Physical Education
Instruction qualification, and must also pass a fitness test
• When transferring to a Young Persons establishment the job holder will be
required to successfully undertake an assessment to demonstrate suitability
to work with Young People.
Ability
Minimum Eligibility
Please do not alter this box
• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
• All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two
protected pensionable additional committed hours (ACHP). They will work a 39 hour
week consisting of the standard 37 hour week and a further 2 additional hours
(ACHP) paid at plain time pensionable rate.
Unsocial Hours Working
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends
and Bank/Public holidays.
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Must be competent in custodial
Successful completion of POELT and
procedures, including dynamic risk
probation period.
assessments.
Leadership
Must be trained in restraint
techniques.
Communicating and Influencing
Must complete Physical Education
Instruction Qualification, and must
also pass a fitness test.
Working Together
Must have passed Physical Education
Instruction Pre-selection assessment
Managing a Quality Service
When transferring to a Young Persons
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability
to work with Young People.
OR-JES-548-JD-B4 : SO : Physical Education Instructor (PEI) v12.0