NPS Job Description (JD)
NPS Band 4
Directorate: National Probation Service - HQ
Job Description: National Probation Trainers (HQ Based)
Document Ref.
NPS-JES-0038_Band 4 National Probation Trainers (HQ
Based)_v2.0
Document Type
Management
Version
2.0
Classification
Unclassified
Date of Issue
8/7/2019
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
NPS-JES-0038_Band 4 National Probation Trainers (HQ Based)_v2.0
NPS Job Description
Job Title
National Probation Trainers (HQ Based)
Directorate
National Probation Service - HQ
Band
4
Overview of the job
This post will sit within the National Probation Service Directorate in HMPPS. For day
to day and line management purposes, the post holder will report to the Probation
Professional Skills Training Manager and be seconded into the HMPPS HR Directorate
Learning and Development team on a rotational basis. This means that at the end of
the two year secondment the post holder will return to an operational post within
NPS
The post holder works in the National Operational Probation Training Team (NOPTT)
and delivers a portfolio of business specific learning and development to enable staff
across all levels of the organisation to have the skills to do their job as per the HR
Business Plan. Most delivery will be to Probation staff and will support both the
Probation Qualification Framework (PQF) training as well as CPD training for
Probation staff. However delivery of offender management related subjects to wider
HMPPS staff maybe be required
The post will be based at an HQ location, (usually London or HMPPS Learning and
Development centre, Newbold Revel near Rugby)
Regular travel and overnight stays are an integral part of this role as when required
trainers will be expected to provide some mutual aid to NPS divisions, CRCs and other
parts of HMPPS L&D in order to meet business needs
The role has both a development and delivery element. In addition to delivering
training the post holder is required to provide subject matter expertise to inform
course content
The post holder has no line management responsibilities. However the post holder
maybe required to mentor and coach other trainers in order to support their
professional development and acquisition of specialist skills across HMPPS L&D
Posts will be filled on a secondment basis for a period of 2 years
Summary
Delivery of high quality assessed and evidence based business specific learning and
development to meet the needs of individual learners, the PQF and CPD training
requirements of Probation staff as well as the HMPPS business plan and vision
Delivery of business specific learning and development as above to the contracted
out and third sector as well as the wider MOJ and to commercial customers
Contribute to the development of a commercial arm for learning and development as
required, for example by delivery to external paying customers including overseas
customers and CRCs
The post holder is responsible for managing the learning and development of the
learner during their course, enabling them to be able to perform their duties to the
standard expected by the PQF awarding body, NPS, OMS etc
The post holder is responsible for developing the skills of learners and assessing their
competence, providing reports to line managers and training managers, where and
when required
Signpost staff with learning and development needs to appropriate departments both
within the organisation and external agencies, including Civil Service Learning (CSL)
The majority of such HMPPS business specific training classroom delivery will
normally be delivered by 1 trainer to a ratio of 12 to 16 learners. Exceptions to this
may arise if business needs require it.
Undertake peer trainer observations as required
As required provide subject matter expertise for course developments, revisions and
re-writes, including the updating of the IT training databases
The post holder is responsible for maintaining an effective working relationship with
wider L&D colleagues and other stakeholders.
Deliver of business-specific learning and development to HMPPS NPS directly
employed staff, including supporting learners CPD through the PQF training and
covering a wide range of operational and operationally-related topic areas, including:
IT training such as Delius OASys, Skills for Effective Engagement, Development and
Supervision training (SEEDS), Practice based training such as Child safeguarding,
NPS-JES-0038_Band 4 National Probation Trainers (HQ Based)_v2.0
Specialist areas of work such as managing foreign nationals, serious group offending,
violent extremism, sexual offending
Delivery of learning and development as above to the contracted out and third sector
as well as the wider MOJ and commercial customers as required
Contribute to Quality Assurance by following the HMPPS L&D quality assurance
processes, including taking immediate remedial action as required when highlighted
The post holder is responsible for managing the learning and development of the
learner during their course, enabling them to be able to perform their duties to the
standard expected by HMPPS NPS
Responsibilities,
You will be required to carry out the following responsibilities, activities and duties:
Activities & Duties
? The post holder is required to deliver a portfolio of NPS business specific
learning and development
? Delivery of learning and development programmes, within the specified
time frame, ensuring adherence to relevant guidelines
? Responsibility for managing & reporting on learners’ performance,
development and attendance, providing support and to them during the
course
? Continual assessment of learners as to their competence, ability and
aptitude to perform their role, through formative and summative
assessments against published criteria
? Produce lesson plans for classroom based delivery in order to ensure
learning outcomes are achieved for learners
? Preparing and giving end of course feedback, including reasons for a learner
being assessed as not meeting the required level of competence and proving
written feedback to the establishment with development activities if
required
? Report the failure to attend of delegates
? Adhere to information assurance and data protection procedures
? Organise trainer standardisation meetings, to ensure consistency of
delivery, decimation of latest policy developments and sharing of good
practice
? Participate in the development of pass / refer criteria and in monitoring
trainer inter-rater reliability in administering and marking such assessments
? Work alongside wider L&D colleagues, policy leads, Commissioners to
provide the subject expertise for all HMPPS NPS course developments,
revisions and re-writes, for course within the portfolio. Identify up skilling
requirements for new trainers
? Contribute to Quality Assurance by following the HMPPS L&D quality
assurance processes, including taking immediate remedial action as required
when highlighted
? Communicating effectively with a range of organisations to establish
effective working relationships with key colleagues and internal and external
stakeholders.
? Maintain continuous professional development (CPD) portfolio Use feedback
from standardisation meetings to ensure delivery is consistent with other
trainers and keep abreast of policy developments.
? Submit Travel Plans for approval and keep record of attendance
? Submit end of course paperwork and update Oracle as required
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable alterations
and additional tasks of a similar level that may be necessary. Significant adjustments
may require re-examination under Job Evaluation and shall be discussed in the first
instance with the Job Holder.
Behaviours
? Leadership
? Developing Self and Others
? Working Together
? Seeing the Bigger Picture
? Communicating and Influencing
NPS-JES-0038_Band 4 National Probation Trainers (HQ Based)_v2.0
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? Experienced in delivering learning and development to probation staff
? Strong organisational skills, planning and attention to detail
? Excellent communication skills
Technical
? Qualified probation officers with post qualification experience of working
requirements
with offenders
? Holds an appropriate training delivery qualification in line with HMPPS policy
? Knowledge of latest policy developments
? Knowledge and understanding of the learning and development process, in
particular training delivery
? Mentoring/Coaching skills
Ability
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
NPS-JES-0038_Band 4 National Probation Trainers (HQ Based)_v2.0
Success Profile
Strengths
It is advised
Behaviours
strengths are chosen
Ability
Experience
Technical
locally,
recommended 4-8.
Experienced in delivering
Qualified probation officers with post qualification
learning and development to
Leadership
experience of working with offenders
probation staff
Strong organisational skills,
Knowledge of latest policy developments
Developing Self and Others
planning and attention to detail
Knowledge and understanding of the learning and
Excellent communication skills
Working Together
development process, in particular training delivery
Seeing the Bigger Picture
Mentoring/Coaching skills
Holds an appropriate training delivery qualification
Communicating and Influencing
in line with HMPPS policy
NPS-JES-0038_Band 4 National Probation Trainers (HQ Based)_v2.0