Job Description (JD)
Band 6
Group Profile - Activities Unit Manager (AUM)
Job Description - AUM : Business Community
Engagement
Document Ref.
OR JES 254 JD B6 : AUM : Business Community
Engagement v11.0
Document Type
Management
Version
11.0
Classification
Official
Date of Issue
26th November 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR JES 254 JD B6 : AUM : Business Community Engagement v11.0
Job Description
Job Title
AUM : Business and Community Engagement
Group Profile
Activities Unit Manager
Organisation
First Line Management
Level
Band
6
Overview of the
This is a management job in an establishment.
job
Summary
The job holder will be responsible for developing mutually
beneficial relationships with the local community to promote the
work of HMPPS and the establishment in order to increase
awareness of and create opportunities for supporting prisoners
whilst in custody and following their release.
This is a non-rotational, non-operational job with line
management responsibilities.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Responsible for managing the communications/Public
Relations links between the local community and the
establishment by responding to requests for information,
representing the establishment at external activities and
promoting the work of the National Offender Management
Service (HMPPS) /the establishment amongst community
groups and organisations.
• Develop local strategy to engage with outside industry,
maintaining networks to research funding streams to maximise
awareness of the opportunities for prisoners.
• Responsible for ensuring links with partnership opportunities
for prisoners that complement the establishments regime and
offer opportunities to practice work skills developed in custody
or linked to future employment aspirations.
• Responsible for developing local strategy to engage with
outside industry, maintaining networks to research funding
streams to maximise awareness of the opportunities for
prisoners.
• Responsible for ensuring regularly monitoring prisoner
placements happens to check that employers, trainers and
colleges comply with the Health and Safety Executive
regulations. Send any observation paperwork to the assigned
Health and Safety person.
• Responsible for managing and coordinating visits to
establishments by representatives of partner organisations.
• Responsible for identifying opportunities for
employers/employer representative bodies to promote
opportunities for training/employment for ex-offenders and
develops processes with employers to secure
funding/appropriate agreements as required.
OR JES 254 JD B6 : AUM : Business Community Engagement v11.0
• Advise and work with colleagues in the learning, skills,
employment and Activities teams to strengthen relationships
and working links through the flow of relevant and timely
information.
• Advise and work with external stakeholders to identify
initiatives to promote the work within the local community to
reduce reoffending rates, exchanging information as required.
• Maintain a directory of voluntary/statutory organisations
providing services to prisoners within the establishment.
• Responsible for maintaining links with community services
teams, local probation offices, the police, and other local
authority bodies to translate and implement national initiatives
into workable and successful arrangements within the local
community.
• Responsible for ensuring gaps in service provision are
identified, including diversity and underrepresented groups.
• Responsible for ensuring the training placements are
developed with local providers and attend necessary risk
meetings to ensure processes are in place to support the
provider and protect the public.
Undertake other management tasks including:
• Manage devolved budgets in accordance with the financial
procedures outlined in the budget delegation.
• Responsible for the management of all staff within their area.
This includes staff performance, development and annual
appraisal through to sickness absence management.
• Ensure all HMPPS standards and Service Delivery Indicators
(SDIs) are implemented and managed within the relevant work
area.
• Ensure all national and local policies and procedures are
implemented and compliant e.g. National Security Framework
(NSF), Local Security Strategy (LSS), Finance Manual.
• Attend as directed any relevant boards/meetings and actively
contribute, either as chair or team member.
• Provides leadership and direction to managers and staff within
their defined work area through briefings, building informal and
formal relationships and effective communication.
• Produce relevant reports as required and ensure all
correspondence is replied to within agreed timescales.
• Liaise and form good relationships with internal and external
stakeholders.
• Manage resources to deliver the activities within the defined
work area, and contribute to the mid-to-long term business
planning process.
• Ensure the defined work area and associated activities comply
with Health and Safety legislation. Ensure all risk assessments
are undertaken and staff are made aware of their personal
responsibility towards ensuring Health and Safety compliance.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
OR JES 254 JD B6 : AUM : Business Community Engagement v11.0
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Experience
Technical
The job holder will have relevant qualifications in area of work
Requirements
such as Commercial Activity Management, recognised training
qualifications / or be an accredited assessor and have specialist
knowledge / experience in relevant Industry.
Will need to keep up to date of knowledge/working practices in
areas of expertise.
Internal applicants
All newly promoted staff to the following Band 6 first line manager
roles (Activities Unit Manager, Facilities and Services Unit
Manager, Facilities and Services Business Manager, Programme
Manager, Specialist Treatment Manager or Equality Advisor) in
Establishments will be expected to complete the New Manager
Programme on Civil Service Learning within three years of
promotion.
Staff that have mapped or re-graded to Band 6 who have
previously worked at an equivalent level will not be required to
undertake the qualification.
External applicants
All external staff joining as a Band 6 Activities Unit Manager,
Facilities and Services Unit Manager, Facilities and Services
Business Manager, Programme Manager, Specialist Treatment
Manager or Equality Advisor in an Establishment will be expected
to complete the New Manager Programme on Civil Service
Learning within three years.
Ability
OR JES 254 JD B6 : AUM : Business Community Engagement v11.0
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
OR JES 254 JD B6 : AUM : Business Community Engagement v11.0