OFFICIAL
Job Description (JD)
Band 4
Group Profile - Business Administrator Specialist
(BAS)
Job Description - BAS: Safer Custody Analyst
Document Ref.
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst
v5.0
Document Type
Management
Version
5.0
Classification
Official
Date of Issue
16 April 2025
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OFFICIAL
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v5.0
OFFICIAL
Job Description
Job Title
BAS : Safer Custody Analyst
Group Profile
Business Administration Specialist
Organisation
Delivery
Level
Band
4
Overview of the
This is a specialist administrative job in an establishment.
job
All staff have a responsibility to safeguard and promote the
welfare of children. The post holder must undertake the
appropriate level of training and is responsible for ensuring that
they understand and work within the safeguarding policies of the
organisation.
Summary
The job holder will provide support to the Safer Custody and
Security Intelligence Departments. This will be through:
• Assisting Safer Custody leads in the delivery of an
effective Safer Custody focused intelligence and
information system
• Work alongside current Security teams to ensure focus is
given to issues linked to Safer Custody of all types.
They will be responsible for maintaining administration systems
effectively and efficiently within specified timescales for the
establishment
This is a non-operational job with no line management
responsibilities. This role is rotational.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties and it is expected that this
Duties
role will work alongside current post holders within Security
Intelligence teams:
• Analyse and evaluate information from a wide range of
sources to support and inform decision making in the
identification, reduction and prevention of Safer Custody
issues and the management of related incidents. Where
required, undertake further analysis on IRS and Mercury
systems that require it when concerns are raised in
relation to safer Custody topics.
• Use information, data and trend analysis to actively
ensure all staff in the establishment understand the
position of safer custody issues both within the
establishment, with comparator establishments and
around the prison estate.
• Produce a monthly Safer Custody Intelligence Report and
disseminate it as required within the establishment,
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OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v5.0
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collating feedback, before presenting the report at the
monthly Safer Custody Meeting and within security
meeting forums. The report will cover all strands of safer
custody to include Self Harm, Violence, Self - isolation,
ACCT management etc to meet establishment priorities
• Regularly update line management regarding local,
regional and national safer custody issues and any
intelligence received which affects current delivery and
prisoner support mechanisms.
• Make sure that all relevant intelligence and recording
systems are updated, maintained, used appropriately and
that staff involved in recording information are trained in
its use as required
• Check safer custody information received from all
sources, determine level of importance and recommend
responses and solutions where necessary
• Collate and distribute monthly objectives from Safer
Custody departments
• Deliver in-house training in information gathering related
procedures (such as IRS & SIR) which will include both
induction training for new starters and some specific on-
going training which reinforces the need for all staff to
understand the importance and impact of all Safer
Custody themes.
• Liaise with other establishments, Law Enforcement
groups and external agencies and to disseminate
intelligence information linked to Safer Custody issues in
line with local and national policies.
• Provide advice and guidance to the Safer Custody and
Security Managers on current trends and issues.
• Brief & Liaise with all functional departments in relation to
understanding and supporting Safer Custody objectives
Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for the
area of work
• Act as contact point for all communications to the Team,
prioritise and distribute to the appropriate person or
relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases
in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager,
conducting initial checks as required
• Correspond with relevant stakeholders and agencies to
ensure that they are aware of information and that it is
adequately shared
• Maintain and check establishment databases, manual
filing systems and logs of information with responses
within timescales, producing reports as required
• Collate information on relevant Service Delivery Indicators
(SDI’s)
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OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v5.0
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• Arrange any meetings including the preparation of
paperwork, minutes and action points
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
Strengths
NB: The below are for guidance only. It is advised strengths are
chosen locally, recommended 4-8.
Essential
Experience
Technical
Job holders must complete specific training in their administrative
Requirements
specialism once they take up post.
When transferring to a Young Persons establishment the job
holder will be required to successfully undertake an assessment
to demonstrate suitability to work with Young People.
Ability
• Able to deal effectively and assertively with staff at all
levels
• Able user of MS Word and MS Excel
• Information collation and analysis
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
37 Hour Week
(Unsocial Hours)
Allowances
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OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v5.0
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OFFICIAL
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v5.0