Job Description (JD)
Band 4
Group Profile - Business Administrator Specialist (BAS)
Job Description - BAS: Safer Custody Analyst
Document Ref.
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0
Document Type
Management
Version
4.0
Classification
Official
Date of Issue
01/07/21
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0
Job Description
Job Title
BAS : Safer Custody Analyst
Group Profile
Business Administration Specialist
Organisation Level
Delivery
Band
4
Overview of the job
This is a specialist administrative job in an establishment.
Summary
The job holder will provide support to the Safer Custody and Security Intelligence
Departments. This will be through:
• Assisting Safer Custody leads in the delivery of an effective Safer Custody
focused intelligence and information system
• Work alongside current Security teams to ensure focus is given to issues
linked to Safer Custody of all types.
They will be responsible for maintaining administration systems effectively and
efficiently within specified timescales for the establishment
This is a non-operational job with no line management responsibilities. This role is
rotational.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties and it is expected that this role will work alongside current post holders
within Security Intelligence teams:
• Analyse and evaluate information from a wide range of sources to support
and inform decision making in the identification, reduction and prevention
of Safer Custody issues and the management of related incidents. Where
required, undertake further analysis on IRS and Mercury systems that
require it when concerns are raised in relation to safer Custody topics.
• Use information, data and trend analysis to actively ensure all staff in the
establishment understand the position of safer custody issues both within
the establishment, with comparator establishments and around the prison
estate.
• Produce a monthly Safer Custody Intelligence Report and disseminate it as
required within the establishment, collating feedback, before presenting
the report at the monthly Safer Custody Meeting and within security
meeting forums. The report will cover all strands of safer custody to include
Self Harm, Violence, Self - isolation, ACCT management etc to meet
establishment priorities
• Regularly update line management regarding local, regional and national
safer custody issues and any intelligence received which affects current
delivery and prisoner support mechanisms.
• Make sure that all relevant intelligence and recording systems are updated,
maintained, used appropriately and that staff involved in recording
information are trained in its use as required
• Check safer custody information received from all sources, determine level
of importance and recommend responses and solutions where necessary
• Collate and distribute monthly objectives from Safer Custody departments
• Deliver in-house training in information gathering related procedures (such
as IRS & SIR) which will include both induction training for new starters and
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0
some specific on-going training which reinforces the need for all staff to
understand the importance and impact of all Safer Custody themes.
• Liaise with other establishments, Law Enforcement groups and external
agencies and to disseminate intelligence information linked to Safer
Custody issues in line with local and national policies.
• Provide advice and guidance to the Safer Custody and Security Managers on
current trends and issues.
• Brief & Liaise with all functional departments in relation to understanding
and supporting Safer Custody objectives
Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the Team, prioritise and
distribute to the appropriate person or relevant department in the
establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting initial checks
as required
• Correspond with relevant stakeholders and agencies to ensure that they are
aware of information and that it is adequately shared
• Maintain and check establishment databases, manual filing systems and
logs of information with responses within timescales, producing reports as
required
• Collate information on relevant Service Delivery Indicators (SDI’s)
• Arrange any meetings including the preparation of paperwork, minutes and
action points
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Job holders must complete specific training in their administrative specialism once
Requirements
they take up post.
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0
Ability
• Able to deal effectively and assertively with staff at all levels
• Able user of MS Word and MS Excel
• Information collation and analysis
Minimum Eligibility
• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
• All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 Hour Week
(Unsocial Hours)
Allowances
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
Able to deal effectively
Job holders must complete specific
and assertively with staff
training in their administrative
at all levels
specialism once they take up post.
Communicating and Influencing
Able user of MS Word
When transferring to a Young Persons
and MS Excel
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability to
work with Young People.
Working Together
Information collation
and analysis
Managing a Quality Service
Making Effective Decisions
Choose an item.
OR-JES-2381-JD-B4 : BAS : Safer Custody Analyst v4.0