HQ Job Description (JD)
Band 5
Directorate: Custodial Contracts Directorate
Job Description - Contract Assurance Specialist
Document Ref.
HQ JES 2699 Contract Assurance Specialist v2.0
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
14th November 2022
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ JES 2699 Contract Assurance Specialist v2.0
Job Description
Job Title
Contract Assurance Specialist
Directorate
Custodial Contracts Directorate
Band
5
Overview of the
This role is within the Custodial Contracts Directorate. The post
job
holder will report to the Senior Contract Delivery Manager.
The post holder will ensure that all contract data is contract
compliant and captured correctly and the analysis of complex
and diverse data sets.
The post holder will provide support to Contract Delivery
Managers and other stakeholders.
This is a HQ role located in geographically dispersed locations.
This role may have line management responsibility.
This role is non-Operational.
Summary
The job holder will support the development of reporting data
sets by providing analytical support for management information.
They will develop and maintain data analysis tools to manage,
summarise and present data in an understandable and usable
format to internal and external stakeholders.
The role will apply analytical techniques to the maintenance and
development of management information. They will produce high
quality statistical analysis, both on a regular and an ad hoc basis.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Ensure that all contract data is contract compliant and
captured correctly.
• Develop and ensure that all quality assurance procedures
for the contracts work effectively.
• Identify efficiency savings and bring to the attention of the
relevant contract managers.
• Provide accurate and in depth data analysis to support
decision making.
• Develop and maintain data analysis tools for internal
stakeholders.
• Responsible for monitoring and responding to all external
data requests into the directorate within specified
timescales.
• Supporting non-analytical colleagues in use and
interpretation of data.
• Utilise contrasting and incomplete datasets to draw
conclusions.
HQ JES 2699 Contract Assurance Specialist v2.0
• Organise and prioritise own workload, ensuring that regular
reports and information are provided on time and also
responds to ad hoc data requests within specified
timescales.
• Responsible for the production of complex strategic reports
including in depth research and statistical analysis, the
drafting of narrative and graphical representations in relation
to management information.
• Responsible for designing, operating and updating a range
of reporting systems and databases, collating and supplying
data for routine and ad hoc management reports
safeguarding the confidentiality, integrity and availability of
official data.
• Produce reports and provide ad hoc contributions and
briefing for PQs, FOIs.
• Develop and maintain data analysis tools to manage,
summarise and present data in an understandable and
usable format for internal and external stakeholders.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
• Changing and Improving
• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Working Together
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Experience
• Analysing complex information.
• Developing systems to ensure data and analysis meet an
appropriate level of quality assurance.
• Good communication skills (both written and oral) and
generally digitally competent.
• Good understanding of HMPPS strategic direction with an
ability to influence others in a professional and diplomatic way.
• Foundation level knowledge of working with public sector
contracts and an understanding of contractual boundaries and
demonstrates knowledge of contractual obligations.
• Word, Excel and Access to a practitioner level
• Working Knowledge of Quality Assurance Techniques
• Working Knowledge of Visual basics for Application
HQ JES 2699 Contract Assurance Specialist v2.0
Technical
Requirements
Ability
• Good interpersonal and communication skills; able to build
productive working relationships at all levels, both internally
and externally
• Ability to manage uncertainty and respond flexibly to a
changing environment
• Proven ability to be self‐motivating and demonstrate
experience of escalating challenges to contribute to
successful outcomes.
• Reasonable competence with Excel (including using charts to
visualise data) and experience working with management
information.
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
HQ JES 2699 Contract Assurance Specialist v2.0
Success Profile
Strength
s
It is advised
Behaviours
strengths
Ability
Experience
Technical
are chosen
locally,
recommend
ed 4-8
Changing
Proven ability to be self‐motivating and
Analysing complex information.
and
demonstrate experience of escalating
Improving
challenges to contribute to successful outcomes.
Making
Ability to manage uncertainty and respond
Developing systems to ensure data and
Effective
flexibly to a changing environment
analysis meet an appropriate level of
Decisions
quality assurance.
Managing
Reasonable competence with Excel (including
Good communication skills (both written
a Quality
using charts to visualise data) and experience
and oral) and generally digitally competent.
Service
working with management information.
Delivering
Good interpersonal and communication skills;
Good understanding of HMPPS strategic
at Pace
able to build productive working relationships at
direction with an ability to influence others
all levels, both internally and externally
in a professional and diplomatic way.
Working
Foundation level knowledge of working
Together
with public sector contracts and an
understanding of contractual boundaries
and demonstrates knowledge of
contractual obligations
Word, Excel and Access to a practitioner
level.
Working Knowledge of Visual basics for
Application.
Working Knowledge of Quality Assurance
Techniques.
HQ JES 2699 Contract Assurance Specialist v2.0